MIC

Organization Registration

Re-register a previously recognized student organization/club:

The re-registration process opens soon on MataSync and closes October 11th. To save yourself time, please gather all of this information and forms in advance. If you were not able to complete your registration, and would like to return to the saved submission, please click on your icon at the top right corner of the screen. Click Submissions and select the third tab in the center of the screen titled Organization Registrations. This will allow you to select the registration that you wish to continue working on.

Re-registration:

STEP 1: Take C.O.A.S.T.

  • In this step, the University Advisor, President, and Treasurer of the organization will take our Club/Organization Alcohol Safety Training.
  • It is important to complete this step BEFORE you start to register your club on MataSync. These forms must be completed in MataSync separately by your University Advisor, President, and Treasurer; once complete, the form should be downloaded and sent to the member registering the organization.
  • Coast for Advisor
  • Coast for President
  • Coast for Treasurer

Step 2: Create Your Membership Roster

  • This roster will need to be uploaded to MataSync during the registration process.
  • Review a sample membership roster template. You will need accurate information (First & Last Name, CSUN Email, & Position Title) of your organization officers (*President, Vice President, *Treasurer, Secretary, and 5th Officer). These officers should ensure that they are eligible to hold office, based on the requirements for undergraduate & graduate student leaders, or your registration may be denied. If denied, for this reason, we are unable to reveal this information in support of confidentiality — view Eligibility Requirements.

Step 3: Update your University Advisor Information

  • You will need to know your advisors First & Last name, CSUN Email Address, Department Name, Phone Number/4-digit extension, and Campus Mail Code (this is a four-digit #)

Step 4: If you have an Off-Campus Bank Account and Haven’t Gotten Approval, get a Copy of Your Organizations Off-Campus Banking Requirement Letter.

  • You can find the policy on this requirement on pages 46 & 47 our Clubs & Organizations Resource Guide.
  • If your organization is required by your national office to have an off-campus bank account, have the official letter ready to upload to MataSync during registration.

Step 5: Registration on MataSync

  • In this step, you should have your minimum of 5 Executive Board Members established, Advisor information identified, Constitution created, off-campus banking requirement letter, and C.O.A.S.T completed.
  • This is not an instant process, as your profile needs to be approved by a member of the Matador Involvement Center. If you are denied, you will be provided the rationale as to why your profile cannot be approved at this time in the comment section.
  • If you are approved, you are officially University Recognized.

Step 6: Attend the SHINE Leadership Conference

  • The SHINE conference is required recognition conference for all student organizations on campus. The President or Treasurer of each student organization must attend the entire conference. You can find the registration information and make-up option on the SHINE Leadership Conference Webpage

New Registration:

Want to start a new student organization/club? We're here to help you make it happen! Your first step is to attend the Registration Orientation online—here, you will learn about the process, responsibilities, privileges and basic requirements needed to establish and maintain University Recognition at CSUN.

The registration process opens soon on MataSync and closes October 11th. To save yourself time, please gather all of this information and forms in advance.If you were not able to complete your registration, and would like to return to the saved submission, please click on your icon at the top right corner of the screen. Click Submissions, and select the third tab in the center of the screen titled Organization Registrations. This will allow you to select the registration that you wish to continue working on. New Organization Registration will re-open for the Spring Semester: February, 3, 2020-April 10, 2020.

Starting a New Student Organization:

STEP 1: Registration Orientation

  • In this step, you will register for the Online Registration Orientation—here; you will learn the requirements to start a club/organization at California State University, Northridge.

STEP 2: Prepare Your Constitution

  • In this step, you will prepare to upload your constitution as a Word Document, along with a membership roster your minimum of five Council members (President & Treasurer included) and the University Advisor to MataSync during the Registration process. For questions about your constitution, please contact: alex.salazar@csun.edu
  • View a sample constitution, in the Policies, Codes, and Constitutions section.
  • It is imperative that you keep the italicized sections in your constitution. Do not remove or alter those sections in any way.

STEP 3: Take C.O.A.S.T.

  • In this step, the University Advisor, President, and Treasurer of the organization will take our Club/Organization Alcohol Safety Training.
  • It is important to complete this step BEFORE you start to register your club on MataSync. These forms must be completed in MataSync separately by your University Advisor, President, and Treasurer; once complete, the form should be downloaded and sent to the member registering the organization.
  • Coast for Advisor
  • Coast for President
  • Coast for Treasurer

Step 4: Create Your Membership Roster

  • This roster will need to be uploaded to MataSync during the registration process.
  • Review a sample membership roster template. You will need accurate information (First & Last Name, CSUN Email, & Position Title) of your organization officers (*President, Vice President, *Treasurer, Secretary, and 5th Officer). These officers should ensure that they are eligible to hold office, based on the requirements for undergraduate & graduate student leaders, or your registration may be denied. If denied, for this reason, we are unable to reveal this information in support of confidentiality — view Eligibility Requirements.

Step 5: Get a University Advisor

  • You will need to know your advisors First & Last name, CSUN Email Address, Department Name, Phone Number/4-digit extension, and Campus Mail Code (this is a four-digit #)

Step 6: Get a Copy of Your Organizations Off-Campus Banking Requirement Letter

  • If your organization is required by your national office to have an off-campus bank account, have the official letter ready to upload to MataSync during registration.

Step 7: Registration on MataSync

  • In this step, you should have your minimum of 5 Executive Board Members established, Advisor information identified, Constitution created, off-campus banking requirement letter, and C.O.A.S.T completed.
  • This is not an instant process, as your profile needs to be approved by a member of the Matador Involvement Center. If you are denied, you will be provided the rationale as to why your profile cannot be approved at this time in the comment section.
  • If you are approved, you are officially University Recognized.

Step 8: Becoming AS Chartered

  • After you have been University Recognized, it is important for your club to become AS Chartered to receive certain privileges from Associated Students.
  • The first step in this process is creating a 2-3 minute presentation for the AS Judicial Court. Their meetings take place 1:00pm-4:00 pm in the Matador Involvement Center and ARE mandatory.
  • After the AS Judicial Court has signed off on your club’s constitution, you will be moved to the AS Senate for a vote. AS Senate meetings are 9:00 am on Mondays in the Grand Salon, and is NOT mandatory for you to attend.

The link for the Registration Orientation will be coming soon!
Please review the following pages before the Registration Orientation, to help you follow along with the material better.

Clubs and Organizations Recognition Process
Privileges and Responsibilities

New Club Workshops
Once you have been through the University Recognition Process, you will be eligible to sign up for the New Club Workshops. Here, you will have the opportunity to learn more about recruitment, sustaining membership, solidifying your goals, and strategies to have a longstanding club at CSUN!
All New Club Workshops will be held in the Ventura Room, on the 2nd floor of the Sol Center in the University Student Union (USU).