EHS

Hazardous Material Procurement

The Hazardous Material Procurement Program at CSUN exists to provide guidance to CSUN faculty and staff regarding the purchase of hazardous materials to ensure compliance with local, state, and federal regulations, and that appropriate safety measures are in place prior to purchase. 

Hazardous materials must be purchased via purchase order with a small number of exceptions. For instance, PCards may be used for the purchase of hazardous materials under the following conditions:

  • the hazardous materials are infrequently needed, and
  • the hazardous materials are available only from specialty vendors, and
  • there are no established Blanket Purchase Orders in place with vendors who can supply the majority of a College’s or Department’s hazardous materials need.

To purchase hazardous materials with a PCard:

  • Step 1 : Submit a PCard Hazardous Material Procurement Request (HMR) Form by clicking the button above. **Please note**: Safety Data Sheet (SDS) must be uploaded to the Online Submittal Form.
  • Step 2 : Authorized End User will receive an email from Smartsheet asking them to “Accept” or “Decline” the submittal request and to confirm training requirements for all end users. 
  • Step 3 : Within 72 hours, EH&S will review the submission. Confirmation email is then sent to the Authorized End User/PI (and separately to the PCard holder, if applicable) with an "HMR" reference number (format: HMR-XX) assigned to the request. This reference number shall be retained by the Authorized End User/PI to include in all future communications regarding this request.
  • Step 4: The Authorized End User/PI (or PCard holder, if applicable), may now move forward with the PCard purchasing process (e.g. submitting a TopDesk PCard Waiver request for state PCards).
One and Done!
State-side PCards: Once an HMR# is obtained, it may be used indefinitely for all future TopDesk PCard Waiver Requests* for the relevant material, as long as none of the information provided on the HMR form has changed (e.g., location, end user, etc...)
*TopDesk PCard Waivers are still required for State-side PCard Hazardous Material purchases.
Auxiliary PCards: Once an HMR# is obtained, it may be used indefinitely for all future purchases of the relevant material, as long as none of the information provided on the HMR form has changed (e.g., location, end user, etc...)