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A B C D E F G H I J K L M N O P Q R S T U V W X Y Z
AUXILIARY
| STATESIDE FORMS | DESCRIPTION | DEPARTMENT |
| Used internally by campus departments to report leave usage. | Payroll | |
| Action Request Form (ARF) - State | Use this form to request changes to Staff & MPP employee or position information. The completed form and any additional supporting documentation should be emailed to hrclass-comp@csun.edu. Faculty & Student actions should be submitted directly to HR Academic Personnel/Operations. | Classification & Compensation |
| Used to evaluate candidates interviewed during a search. | Recruitment | |
| Used for screening and rating applications. | Recruitment | |
| Donations of sick or vacation leave to employees of CSUN who are eligible for catastrophic leave. | Benefits | |
| Classification Review Request | This link provides information and form to request a Classification Review for a filled position. | Classification & Compensation |
| Classification Appeal | Used for Employee notice of classification appeal. | Classification & Compensation |
| Confidentiality Statement | Confidentiality statement for employee access to university data systems containing personal, academic, or financial information about students, faculty, staff or alumni. | Customer Service |
| Direct Deposit Enrollment Authorization | Enroll in or change direct deposit of pay warrants. | Payroll |
| Employee Action Request (EAR) | The Employee Action Request Form is used to make legal name changes and birthdate corrections for Faculty, Staff, and Administrators only. Remit completed form with original signature and date and proof of legal name/correct birthdate to Operations, Human Resources (VH 165). To change your preferred name only, log in to the CSUN Portal and navigate the following path: CSUN Portal > HR > Personal Information > Update Personal Information > Change name. For address changes, log in to the CSUN Portal and navigate the following path: CSUN Portal> HR > Personal Information > Update Personal Information > Change home/mailing addresses. For tax withholding changes, log in to the CSUN Portal and navigate the following path: CSUN Portal> HR > Forms & Policies > Employee Forms > Withholding Allowance Form (OnBase Web Link Form). | Payroll |
| Employee Information Form (EIF) | The Employee Information Form is completed by all State Employees at Sign-In. The EIF provides the University with contact, education, payroll designee and emergency contact information. The EIF also contains the "Oath of Allegiance." The EIF is also used to advise the University of changes in contact information (address, telephone number, etc). Instructions are included with this form. | Operations |
| Exit Interview Questionnaire | Staff members are encouraged to complete and submit this form to Human Resources when separating from the university. | Employee Relations |
| Used internally by campus departments to report overtime, straight time, and C.T.O. to their department timekeeper. | Payroll | |
Application Fee Reimbursement Request for Employee Fee Waiver Recipients attending CSUN Application Fee Reimbursement Request for Employee Fee Waiver Recipients attending another CSU campus | Benefits | |
| Application request form for Health Benefits "Benny" card. | Benefits | |
| In-Range Progression Request | Used to request an increase within a salary range for a single classification, or within a sub-range of classification. | Classification & Compensation |
Justification for Initiation of Search for Certain Personnel Appointments and/or Actions in the General Fund for Academic Affairs | This form is to be completed and attached to the Personnel Requisition for all requests to initiate a search for management, probationary, and temporary renewable staff appointments; and extensions of temporary renewable appointments of six months or more in the General Fund for Academic Affairs. | Recruitment |
Master Payroll Certification (MPC) Exception | Monthly master payroll transactions missed during the regular MPC cycle must be reported using the MPC Exception form in the CSUN Portal. Log in to the CSUN Portal and navigate the following path: CSUN Portal > HR > Forms & Policies > Employee Forms > MPC Exception Form (OnBase Web Link Form) (Only available to users with MPC access) As a resource, refer to the Quick Guide to Approving and Processing forms in OnBase Workflow. | Payroll |
Moving & Relocation - Declaration of Notice Moving & Relocation Expenses Payment Authorization Form (MPP) Moving & Relocation Expenses Payment Authorization Form (Deans) Moving & Relocation Expenses Payment Authorization Form (Faculty) | Declaration notice for moving and relocation. Authorizes one-time payment for moving expenses.
| Employee Relations |
| Used for new employee sign in. | Customer Service | |
| Used to request a non-employee POI record. | HRIS | |
| Employees who want to pick up their warrants on December 29th must complete the Pay Warrant Pick Up Request Form no later than December 15, 2023. | Payroll | |
| Used by employees to request a duplicate pay warrant / stop payment (return with Signature to Payroll Administration, VH 165, questions, call x2101). | Payroll | |
| Used to designate the person(s) entitled to receive all outstanding pay warrants upon the employee´s death. | Payroll | |
| Performance Evaluations | Visit the HR Toolkit page, then go to the drop down for Performance Evaluation forms and instructions for staff and management positions. | Employee Relations |
| Personnel File Access | For employees wishing to view their personnel files. The completed form should be returned to Human Resources (VH 165, mail drop 8229 or faxed to (818) 677- 7200, Attn: Michelle Lopez). | Employee Relations |
| Personnel Action Request (PAR) | Used for all Full-Time Faculty Personnel Transactions, and for Temporary Personnel Transactions that cannot be processed through the PeopleSoft Part-Time Faculty or Student Hiring Modules. | Operations |
| Pre-designation of Personal Physician for Work Related Injury form. | Benefits | |
| Position Description - MPP | Used to provide the MPP Administrator with a full written description of the position's nature and scope and areas of responsibilities. | Classification & Compensation |
Position Description - Staff | Used to provide the staff employee with a full written description of the position's nature and scope, duties, priorities, and physical and environmental working conditions. | Classification & Compensation |
| Prior Pay Period Adjustment | Changes to previously reported absences must be reported using the Prior Pay Period Adjustment form in the CSUN Portal. Log in to the CSUN Portal and navigate the following path: CSUN Portal > HR > Forms & Policies > Employee Forms > Prior Pay Period Adjustment (OnBase Web Link Form) (Only available to Managers and Timekeepers) Do not use this form for Work-Study prior pay period adjustments - use the next form below. As a resource, refer to the Quick Guide to Approving and Processing forms in OnBase Workflow. | Payroll |
| Summary to report miscellaneous adjustments to Work-Study Payroll, including hours from a prior pay period. Use for on and off campus Work-Study. (Instructions included with form.) | Classification & Compensation | |
| For all faculty and staff who are separating employment from CSUN. Full and part-time faculty members who are expected to return during the following semester may be exempt from this process, at the discretion of the Dean of the College. | Employee Relations | |
SOLAR HR Access Request | Requested and processed as part of position recruitment and hiring through CHRS. | |
| Used to initiate job prior to processing special pay authorization (above). | Operations | |
Used to request a Stipend or Bonus for a Staff employee. CSUN Portal Path: Login to My CSUN Portal-> HR->Forms & Policies ->Employee Forms->HR Stipend/Request Form Please review the Stipend/Bonus Processing Guide for steps on how to submit. | Classification & Compensation | |
| Use this form to document the hire of a new Student Assistant. | Operations | |
| This form is used to document and authorize requests for changes to employment status or pay, as well as update position management details. | Operations | |
| This form is used to document and authorize requests for an additional appointment or change to the current employment status of a student assistant or work-study student. | Payroll | |
| Adobe Sign form initiated by employee authorized to telecommute. Form routes to appropriate administrator. Please refer to details of CSUN Telecommute Program and webpage. | Employee Relations | |
| Used by Student Assistant, Work-Study, and Hourly employees to track their hours worked. | Payroll | |
Transfer of Leave Balance from Position to Position Authorization | When an employee has multiple positions and is earning vacation or sick leave in more than one job, the employee may transfer hours between positions. This transfer is allowed when there is an insufficient balance in the second position and the employee needs a specific amount to cover a time off for a specific time period. | Payroll |
Vacancy & Shared Services Assessment of MPP & Staff Position(s) | Part 1 - Complete Assessment Form (Word Doc will download). Part 2 - Complete Adobe Sign Cover Page, after Assessment Form is agreed upon by all parties. | Recruitment |
| Use in the event that you see an out-of-network provider for vision services. | Benefits | |
| Computer Eyewear Only. | Benefits | |
Used in processing CSUN Volunteer workers.
| Customer Service | |
| Used to request a duplicate copy of a W-2 for up to 4 prior tax years. Copy of paper form. | Payroll | |
Work Schedule Change | Timekeepers and Approvers must submit any work schedule changes for employees through the portal, under “HR/Timekeeper (or Manager) Time&Attendance”. To view a tutorial video, select here. | Payroll |
| Used by supervisor to report an accident. | Benefits | |
| Workers’ Compensation Claim Form (DWC 1) & Notice of Potential Eligibility. | Benefits |
| AUXILIARY FORMS | DESCRIPTION |
| This form replaces the Waiver of Recruitment & Appointment Requisition Form - Auxiliary. | |
| The EIF provides the University with contact, education, payroll designee and emergency contact information. The EIF also contains the "Oath of Allegiance." The EIF is also used to advise the University of changes in contact information (address, telephone number, etc). Instructions are included with this form. |