HR Toolkit

You can view past issues of HR News here at: http://www.csun.edu/hr/hr-news-archive

I. AY 2019-2020 Academic Personnel Hiring & Processing:

• 2019-2020 AP Hiring & Processing Guide
• AY Faculty & TA Pay Warrant Distribution Table
• 2019-2020 July 26, 2019 -  AP Workshop Presentation
• Full Time Faculty PAR Templates
• Part Time Faculty PAR Templates
• Statement of Professional Preparation and Experience (SC-1)

II. AY 2019-2020 Appointment Letter Documentation:

• Fall 2019 Lecturer Template - Page 1
• Fall 2019 Lecturer Template - Page 2
• Spring 2020 Lecturer Template - Page 1
• Spring 2020 Lecturer Template - Page 2
• 2019-2020 ISA Appointment Template
• 2019-2020 GA Appointment Template
• 2019-2020 TA Appointment Template
• Part Time Faculty Appointment Letter Quick Guide

III. Summer 2019 Academic Personnel Hiring & Processing:

• AP Hiring & Processing Guide
• AP Hiring Presentation  
• Faculty 2357 Self-Support Appointment Template - Page 1
• Faculty 2357 Self-Support Appointment Template - Page 2
• GA 2325 Appointment Template
• TA Appointment Template
• TA 2324 PAR
• TA 2324 Process Summary
• ISA Appointment Template
• PARS Needed List and Samples
• Summer Rate & Low Enrollment Calculator
• Department Chair Summer Rate and Low Enrollment Calculator

IV. AY 2018-2019 Academic Personnel Hiring & Processing:

• Spring 2019 Academic Personnel Hiring Memo
• AY Faculty TA Pay Warrant Distribution Table
• 2018 August 1, 2018 -  AP Workshop Presentation
• Statement of Professional Preparation and Experience (SC-1)
• 2018-2019 AP Hiring & Processing Guide

V. AY 2018-2019 Appointment Letter Documentation:

• Fall 2018 Lecturer Template - Page 1
• Fall 2018 Lecturer Template - Page 2
• Spring 2019 Lecturer Template - Page 1
• Spring 2019 Lecturer Template - Page 2
• 2018-2019 ISA Appointment Template
• 2018-2019 GA Appointment Template
• 2018-2019 TA Appointment Template
• Part Time Faculty Appointment Letter Quick Guide

VI. Summer 2018 Academic Personnel Hiring & Processing:

• AP Hiring & Processing Guide
• AP Hiring Presentation 
• Faculty 2357 Self-Support Appointment Template - Page 1
• Faculty 2357 Self-Support Appointment Template - Page 2
• GA 2325 Appointment Template
• TA Appointment Template
• TA 2324 PAR
• TA 2324 Process Summary
• ISA Appointment Template

VII. AY 2017-2018 Academic Personnel Hiring & Processing:

• Spring 2018 Academic Personnel Hiring Memo
• 2017-2018 Hiring & Processing Guide
• AP PowerPoint Presentation - August 1, 2017 Workshop
• Statement of Professional Preparation and Experience (SC-1)

VIII. AY 2017-2018 Appointment Letter Documentation:

• Part-Time Faculty Appointment Letter Quick Guide
• Spring 2018 Lecturer Appointment Letter Template - Page 1
• Spring 2018 Lecturer Appointment Letter Template - Page 2
• Fall 2017 Lecturer Appointment Letter Template - Page 1 
• Fall 2017 Lecturer Appointment Letter Template - Page 2 
• Teaching Associate Appointment Letter Template 
• Graduate Assistant Appointment Letter Template 
• Instructional Student Assistant Appointment Letter Template 
• Academic Student Employee Description of Duties Form - Appendix F
• Lecturer Time-base Pay Notice Template

IX. Summer 2017 Academic Personnel Hiring & Processing:

• AP Hiring & Processing Guide
• AP Hiring Presentation 
• Faculty 2357 Self-Support Appointment Template - Page 1
• Faculty 2357 Self-Support Appointment Template - Page 2
• GA 2325 Appointment Template
• TA Appointment Template
• TA 2324 PAR
• TA 2324 Process Summary
• ISA Appointment Template

• Student Assistant / Federal Work-Study Compensation Plan Guide
• Student Assistant / Work Study Program Salary Schedule
• Student Employment Eligibility Report
• Employment of Minors
• Student Assistant Mentorship Program (StAMP)
• Student Hiring Checklist

Summer 2019 Student Assistant Hiring & Processing

• Student Employee Summer Hiring Guide
• Student Summer Processing Dates
• Student Summer Enrollment Guide
• Student Employee Hourly Quick Guide
• Student Employee Summer Form
• Student Employee Summer Memo
• Student Module Quick Guide
• Student Employee Hiring Workshop Presentation

Summer 2018 Student Assistant Hiring & Processing

• Student Employee Summer Hiring Guide
• Student Summer Processing Dates 
• Student Summer Enrollment Guide 
• Student Employee Hourly Quick Guide
• Student Employee Summer Form
• Student Employee Summer Memo
• Student Employee Hiring Workshop Presentation

Summer 2017 Student Assistant Hiring & Processing

• Student Employee Summer Hiring Guide
• Student Summer Processing Dates 
• Student Summer Enrollment Guide 
• Student Employee Hourly Quick Guide
• Student Employee Summer Form
• Student Employee Summer Memo
• Student Employee Hiring Workshop Presentation 

Summer 2016 Student Assistant Hiring & Processing

• Student Employee Hiring Guide
• Student Employee Memo
• Student Employee Hourly Quick Guide 
• Student Employee Form
• Student Hiring Workshop Presentation
• Student FAQ - Summer 2016

Classification & Compensation Tools: 

• Frequently Asked Questions
• How To’s
• Classification Process
• Position Description Process
• Classification/Compensation Guidelines
• Student Assistant / Federal Work-Study Compensation Plan Guide
• Resources/Links

LifeMatters periodically publishes “The Advisor". The Advisor is a resource tool intended for all supervisors, managers and human resource personnel.

• The Advisor

How do I Respond to:

• Release Time Requests 
• Separations
• Accidents in the Workplace

Resources:

• Collective Bargaining Agreement Updates/Changes
• Confidential Employees Program
• CSU General Counsel
• CSU System-Wide Human Resources
• MPP Program
• State University Administrative Manual (SUAM)

For information on the Matador Management & Leadership Program and the CSUN Leadership Principles, visit the Matador Management & Leadership Program website.

Find out more about:

• Manager Exchange (MPPs)
• Supervisory Institute (MPPs)
• New Administrator Orientation (MPPs)
• Matador Management & Leadership Oriented Programming
• Leading the CSUN Way - CSUN Leadership Principles

Coming Soon!

Manager's OnBoarding Philosophy

Manager's OnBoarding Guide

Manager's OnBoarding Checklist Template

Administrative OnBoarding Checklist Template

Excess Plus/Minus Processing Notes

Performance Management Tools:

• Performance Review Form
• Performance Evaluation (Unit 4) Form
• MPP Performance Review & Assessment Tool
• Performance Evaluation Quickguide
• Performance Evaluation Definitions

• Standard Operation Procedures (SOP) Guide
• Action Request Form – State Employees
• Personnel Action Request Form – Academic Employees

You can view and access a printable version of past Professional & Personal Development Program calendars by term, at: https://www.csun.edu/hr/professional-personal-development-program-archive

The following resources and forms will assist you with creating or updating position descriptions, creating or approving job openings, and in selecting and hiring your candidate.

Resources:

• Approving a Job Opening
• Conducting Reference Checks
• Creating a Job Opening from a New or Existing Position
• Department Screening Process & Checklist
• Emergency Hire Processing
• Emergency Hire Parameters
• Employment of Minors
• Hiring Manager's FAQ
• Initiating a Job Offer
• Keys to Successful Interviewing
• Manage Interview Guide
• Recruiter/Coordinator Assignments
• Reviewing Applications
• Selection Guide/Checklist

Forms:

• Action Request Form - State
• Action Request Form - Auxiliary
• Application Screening Record
• Applicant Interview Evaluation Record
• Applicant Selection & Disposition Form (For use by Auxiliaries only)
• Auxiliary Selection Guide/Checklist
• Position Description Form - Staff
• Position Description Form - MPP
• Position Description Form - TUC
• SOLAR HR Access Request Form  

myNorthridge Portal Overview: View this video to learn how to log into the myNorthridge portal

I. Absence Management:

• Self Reporters
• CSU Absence Management Online Tutorial for Self-Reporters (video)
• CSU Absence Management Business Process Guide for Self Reporters

• Timekeepers
• CSU Absence Management Online Tutorial for Timekeepers (video)
• CSU Absence Management Business Process Guide for Timekeepers

• Time Approvers
• CSU Absence Management Online Tutorial for Approvers (video)
• CSU Absence Management Business Process Guide for Approvers

II. Master Payroll Certification:

• MPC Users' Guide

III. Time & Labor:

• Self Reporters
• Student Time Entry (video)
• Timekeepers
• Enter Timesheet Data 
• Run Timesheet Report
• View Timesheet Details
• Manage Timesheet Exceptions
• Student Employment Eligibility Report

• Time Approvers
• Approve Timesheet Data 
• Run Timesheet Report 
• Manage Timesheet Exceptions
• Student Employment Eligibility Report

IV. Part Time Faculty Module:

• PTF Module Users' Guide 
• Enter PTF Quick Guide
• Approve PTF Quick Guide 

V. Recruitment Solutions:

• Creating a Job Opening from an Existing Position
• Approving a Job Opening
• Reviewing Applications 
• Initiating a Job Offer

VI. Summer Session Module:

• Summer Session Users' Guide
• Summer Session Quick Guide

• CSYOU HR

• https://csyou.calstate.edu/Divisions-Orgs/HR/Pages/default.aspx

Benefits:

Payroll:

• University Payroll Calendar (2018 - 2019) 
• University Payroll Calendar (2017 - 2018)
• University Payroll Calendar (2016 - 2017)  
• University Payroll Calendar (2015 - 2016)
• University Payroll Calendar (2013 - 2014)

• Academic Year (AY) Faculty & AY Teaching Associate Pay Warrant Distribution Schedule (2018 - 2019)
• Academic Year (AY) Faculty & AY Teaching Associate Pay Warrant Distribution Schedule (2017 - 2018) 
• Academic Year (AY) Faculty & AY Teaching Associate Pay Warrant Distribution Schedule (2016 - 2017)
• Academic Year (AY) Faculty & AY Teaching Associate Pay Warrant Distribution Schedule (2015 - 2016)
• Academic Year (AY) Faculty & AY Teaching Associate Pay Warrant Distribution Schedule (2013 - 2014)

• Direct Deposit Pay Schedule (2018 - 2019)
• Direct Deposit Pay Schedule (2017 - 2018)
• Direct Deposit Pay Schedule (2016 - 2017)
• Direct Deposit Pay Schedule (2015 - 2016)
• Direct Deposit Pay Schedule (2013 - 2014)

• Holiday Schedule (2018 - 2019)
• Holiday Schedule (2017 - 2018)
• Holiday Schedule (2016 - 2017)
• Holiday Schedule (2015 - 2016)
• Holiday Schedule (2013 - 2014)  

Operations:

Academic Personnel:

AY 2016-2017 Academic Personnel Hiring & Processing:

• 2016-2017 Hiring & Processing Guide
• Spring 2017 Academic Personnel Hiring Memo
• AP PowerPoint Presentation - August 3, 2016 Workshop
• Full-Time Faculty PAR Templates
• Part-Time Faculty PAR Templates
• Statement of Professional Preparation and Experience (SC-1)

Appointment Letter Documentation:

• Spring 2017 Lecturer Appointment Letter Template - Page 1 
• Spring 2017 Lecturer Appointment Letter Template - Page 2
• Teaching Associate Appointment Letter Template
• Graduate Assistant Appointment Letter Template
• Instructional Student Assistant Appointment Letter Template
• Academic Student Employee Description of Duties Form - Appendix F
• Lecturer Time-base Pay Notice Template

Summer 2016 Academic Personnel Hiring & Processing:

• AP Hiring & Processing Guide
• AP Hiring Presentation
• Faculty 2357 Self-Support Appointment Template - Page 1
• Faculty 2357 Self-Support Appointment Template - Page 2
• GA 2325 Appointment Template
• TA Appointment Template
• ISA Appointment Template
• PARS Needed List and Samples

AY 2015-2016 Academic Personnel Hiring & Processing:

• 2015-2016 Hiring & Processing Guide
• Spring 2016 Academic Personnel Hiring Memo
• AP PowerPoint Presentation - August 4, 2015 Workshop
• Full-Time Faculty PAR Templates
• Part-Time Faculty PAR Templates
• Statement of Professional Preparation and Experience (SC-1)

Appointment Letter Documentation:

• Spring 2016 Faculty Appointment Letter Template - Page 1
• Spring 2016 Faculty Appointment Letter Template - Page 2 
• Teaching Associate Appointment Letter Template
• Graduate Assistant Appointment Letter Template
• Instructional Student Assistant Appointment Letter Template
• Academic Student Employee Description of Duties Form - Appendix F
• Lecturer Time-base Pay Notice Template

Summer 2015 Academic Personnel Hiring & Processing:

• AP Hiring & Processing Guide
• AP Hiring Presentation
• Faculty 2357 Self-Support Appointment Template - Page 1
• Faculty 2357 Self-Support Appointment Template - Page 2
• GA 2325 Appointment Template
• TA Appointment Template
• ISA Appointment Template
• PARS Needed List and Samples

AY 2014-2015 Academic Personnel Hiring & Processing:

• Spring 2015 Hiring Memo
• 2014-2015 Hiring & Processing Guide
• AP PowerPoint Presentation - August 7, 2014 Workshop
• Full-Time Faculty PAR Templates
• Part-Time Faculty PAR Templates

Appointment Letter Documentation:

• Spring 2015 Faculty Appointment Letter Template - Page 1
• Spring 2015 Faculty Appointment Letter Template - Page 2 
• Teaching Associate Appointment Letter Template
• Graduate Assistant Appointment Letter Template
• Instructional Student Assistant Appointment Letter Template
• Academic Student Employee Description of Duties Form - Appendix F
• Lecturer Time-base Pay Notice Template