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HR Toolkit

The following resources and forms will assist you in selected areas. 

Academic Personnel

Summer 2023 Academic Personnel Hiring & Processing:

AY 2022-2023 Academic Personnel Hiring & Processing:

AY 2022-2023 Appointment Letter Documentation:

Summer 2022 Academic Personnel Hiring & Processing:

AY 2021-2022 Academic Personnel Hiring & Processing:

AY 2021-2022 Appointment Letter Documentation:

Summer 2021 Academic Personnel Hiring & Processing:

AY 2020-2021 Academic Personnel Hiring & Processing:

AY 2020-2021 Appointment Letter Documentation:

Summer 2020 Academic Personnel Hiring & Processing:

AY 2019-2020 Academic Personnel Hiring & Processing:

AY 2019-2020 Appointment Letter Documentation:

Summer 2019 Academic Personnel Hiring & Processing:

AY 2018-2019 Academic Personnel Hiring & Processing:

AY 2018-2019 Appointment Letter Documentation:

Summer 2018 Academic Personnel Hiring & Processing:

AY 2017-2018 Academic Personnel Hiring & Processing:

AY 2017-2018 Appointment Letter Documentation:

Summer 2017 Academic Personnel Hiring & Processing:

Classification & Compensation

Classification & Compensation Tools: 

Communications - HR News Archive

You can view past issues of HR News here at: http://www.csun.edu/hr/hr-news-archive

 

Employee Assistance Program - LifeMatters@CSUN

LifeMatters periodically publishes “The Advisor". The Advisor is a resource tool intended for all supervisors, managers and human resource personnel.

Employee Relations (Supervisor Reference)

How do I Respond to:

Resources:

HR To You

Human Resources is available to help you and your team further understand the personal and operational benefits of working at CSUN, understanding how CSUN works, and making the team experience more enjoyable and productive.  

Invite HR to a regularly scheduled or new meeting to present on a topic designed to help individuals and teams understand and succeed.  We can cover a single topic and provide a Q&A in as little as 15 minutes, or cover related or several topics as needed.  We can also tailor the content and presentation for general or specific audiences (all staff, management, department coordinators, etc.).

To view a listing of the different training we can bring to you, visit: https://www.csun.edu/hr/hr-to-you

Hiring - AdobeSign Request for Authorization to Hire Forms

Prior Vice Presidential approval is required for any new searches and backfills, and only mission critical positions that are vital to meeting the day-to-day operations and are core to the CSU mission may be approved to be filled. 

A streamlined AdobeSign Request for Authorization to Hire form has been developed for each division for ease in routing to the appropriate Vice President. These forms should be used for all positions that need a recruitment or backfill – first time Lecturers (including emergency hires and those with more than a year break in service), Faculty Coaches and Counselors, Staff, MPPs, and Student positions.

Instructions on completing the Request for Exemption from the Hiring Chill form are tailored for your division and the type of position you are hiring, and may be accessed here at: https://www.csun.edu/hr/csun-hiring-during-pandemic.

Matador Management & Leadership Program

For information on the Matador Management & Leadership Program and the CSUN Leadership Principles, visit the Matador Management & Leadership Program website.

Find out more about:

  • Manager Exchange (MPPs)
  • Supervisory Institute (MPPs)
  • New Administrator Orientation (MPPs)
  • Matador Management & Leadership Oriented Programming
  • Leading the CSUN Way - CSUN Leadership Principles

OnBoarding Staff & Management

OnBoarding Staff - 

OnBoarding Management - Coming Soon

 

Resources

Payroll

Excess Plus/Minus Processing Notes

 

Performance Management

Performance Management Tools:

Staff Performance Evaluations –

Performance Evaluation - Staff (Units C99, 1, 2, 5, 6, 7, 8, & 9)    (Word Version)

This form is to be used for the evaluation of support staff employees except Unit 4, Academic Support, which uses the “Performance Evaluation for Staff in Unit 4, Academic Support only” form. Evaluations are conducted during the Employee's probationary period and annually thereafter. Please refer to the applicable Collective Bargaining Agreement for more information on the timing of performance evaluations. If space is inadequate, the Evaluator may use the additional fields provided on Page 4 of this form. Additional information or supporting documents as well as the Employee’s self-evaluation may be attached on Page 3 of this form.

Performance Evaluations should be completed by the Employee’s Appropriate Administrator (Evaluator). After filling out the Performance Evaluation form, select the “Click to Sign” button at the bottom of the page. The button will not appear until you have completed all required fields. Next, you will be asked to enter the email addresses (CSUN email addresses only) for the remaining recipients of this form, listed below.

    1. Reviewing Officer (the Evaluator’s Appropriate Administrator)
    2. Employee being evaluated

You will also be asked to enter your email address (please use your CSUN email address only) in order to authenticate your identity. You will receive an email from Adobe Sign, asking you to select a link in order to confirm your email address. Please complete this step or your evaluation will not successfully submit.

RECOMMENDATIONS FOR ACTIONS THAT SHOULD BE COMPLETED PRIOR TO SUBMITTING THIS FORM:

    1. The Appropriate Administrator may request a draft from a designated Evaluator regarding the Employee’s job performance. Only the Appropriate Administrator shall submit a draft evaluation for the Employee’s review, input, and discussion. Prior to meeting with the Employee to discuss the draft evaluation, the Appropriate Administrator may request the Employee complete a voluntary self-evaluation, which will also be discussed during the performance evaluation meeting. Employees in Units 2, 5, 7, and 9 shall be given up to 10 work days to review a draft evaluation and provide input. Employees in Unit 6 shall be given five (5) workdays. The Appropriate Administrator shall consider the input in preparing the final evaluation. The Employee’s self-evaluation can optionally be attached by the Evaluator on Page 3 of this form.
    2. Provide the Employee with a draft copy of the Performance Evaluation prior to a performance evaluation meeting. During the meeting, the Appropriate Administrator should encourage the Employee to discuss his/her opinions and observations regarding the content of the evaluation.
    3. Upon completion of the evaluation meeting, the Appropriate Administrator (Evaluator) will submit the Performance Evaluation using this online form.

Performance Evaluation - Unit 4    (Word Version)

This form is to be used for the evaluation of employees in Unit 4, Academic Support. For all other employees, please use the “Performance Evaluation for Staff in Units 1, 2, 5, 6, 7, 8, and 9” form.

Evaluations are conducted during the Employee's probationary period and annually thereafter. If space is inadequate, the Evaluator may use the additional fields provided on Page 4 of this form. Additional information or supporting documents as well as the Employee’s self-evaluation may be attached on Page 3 of this form.

Performance Evaluations should be completed by the Employee’s Appropriate Administrator (Evaluator). After filling out the Performance Evaluation form, select the “Click to Sign” button at the bottom of the page. The button will not appear until you have completed all required fields. Next, you will be asked to enter the email addresses (CSUN email addresses only) for the remaining recipients of this form, listed below.

    1. Reviewing Officer (the Evaluator’s Appropriate Administrator)
    2. Employee being evaluated

You will also be asked to enter your email address (please use your CSUN email address only) in order to authenticate your identity. You will receive an email from Adobe Sign, asking you to select a link in order to confirm your email address. Please complete this step or your evaluation will not successfully submit.

RECOMMENDATIONS FOR ACTIONS THAT SHOULD BE COMPLETED PRIOR TO SUBMITTING THIS FORM:

    1. Prepare an initial draft of the Performance Evaluation in consultation with the Reviewing Officer. Prior to meeting with the Employee to discuss the draft evaluation, the Evaluator may request the Employee complete a voluntary self-evaluation, which will also be discussed during the performance evaluation meeting. The Employee’s self-evaluation can optionally be attached by the Evaluator on Page 3 of this form.
    2. Provide the Employee with a draft copy of the Performance Evaluation prior to a performance evaluation meeting and inform the Employee of the date, time, place and purpose of the evaluation meeting. The Employee shall have fourteen (14) days to review the draft evaluation, provide verbal feedback, and submit a rebuttal (if any) to the evaluator before the evaluation is finalized. During the meeting, the Evaluator should encourage the Employee to discuss his/her opinions and observations regarding the content of the evaluation.
    3. Upon completion of the evaluation meeting, the Evaluator will submit the Performance Evaluation using this online form.

Performance Evaluation – MPP
MPP Performance Review & Assessment Tool
An alternate MPP Evaluation format of your choosing may be submitted (see sample here)

This form is to be used for the performance evaluation of Management Personnel Plan (MPP) employees.

The form requires the Overall Evaluation rating for the MPP Employee and the attachment of a detailed evaluation of employee performance and learning. An attachment field is located on the form.

Performance Evaluations should be completed by the MPP Employee’s Appropriate Administrator (Evaluator). After filling out the Performance Evaluation form, select the “Click to Sign” button at the bottom of the page. The button will not appear until you have completed all required fields. Next, you will be asked to enter the email addresses (CSUN email addresses only) for the remaining recipients of this form, listed below.

    1. Reviewing Officer (the Evaluator’s Appropriate Administrator)
    2. MPP Employee being evaluated

You will also be asked to enter your email address (please use your CSUN email address only) in order to authenticate your identity. You will receive an email from Adobe Sign, asking you to select a link in order to confirm your email address. Please complete this step or your evaluation will not successfully submit.

Position Management

Professional & Personal Development Program

You can view and access a printable version of past Professional & Personal Development Program calendars by term, at: https://www.csun.edu/hr/professional-personal-development-program-archive

Records Retention

The CSU’S retention and disposition schedules offer guidance to campuses in specific areas for each type of record.

For detailed information please visit the CSU’s Records Retention and Disposition web page. 

Recruitment

The following resources and forms will assist you with creating or updating position descriptions, creating or approving job openings, and in selecting and hiring your candidate.

Resources:

Forms:

SOLAR

myNorthridge Portal Overview: View this video to learn how to log into the myNorthridge portal

I. Absence Management:

II. Master Payroll Certification:

III. Time & Labor:

IV. Part Time Faculty Module:

V. Recruitment Solutions:

VI. Summer Session Module:

Student Employment

Summer 2023 Student Assistant Hiring & Processing:

Summer 2022 Student Assistant Hiring & Processing:

Fall 2021 Student Employee Hiring & Processing:

Summer 2021 Student Assistant Hiring & Processing:

Summer 2020 Student Assistant Hiring & Processing:

Summer 2019 Student Assistant Hiring & Processing

Summer 2018 Student Assistant Hiring & Processing

Summer 2017 Student Assistant Hiring & Processing

Summer 2016 Student Assistant Hiring & Processing

System-Wide CSYOU

HR Historical Documents

Employee Early Exit Program (Fall, 2020)

Benefits:

Payroll:

Operations:

Academic Personnel:

AY 2016-2017 Academic Personnel Hiring & Processing:

Appointment Letter Documentation:

Summer 2016 Academic Personnel Hiring & Processing:

AY 2015-2016 Academic Personnel Hiring & Processing:

Appointment Letter Documentation:

Separator Line

Summer 2015 Academic Personnel Hiring & Processing:

AY 2014-2015 Academic Personnel Hiring & Processing:

Appointment Letter Documentation:

Quick Links

Human Resources
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