HR Toolkit

I. AY 2020-2021 Academic Personnel Hiring & Processing:

• 2020-2021 July 24, 2020 - AP Workshop Presentation
• 2020-2021 AP Hiring & Processing Guide
• AY Faculty & TA Pay Warrant Distribution Table
• Full Time Faculty PAR Templates
• Part Time Faculty PAR Templates
• Statement of Professional Preparation and Experience (SC-1)

II. AY 2020-2021 Appointment Letter Documentation:

• Fall 2020 Lecturer Template - Page 1
• Fall 2020 Lecturer Template - Page 2
• Spring 2021 Lecturer Template - Page 1
• Spring 2021 Lecturer Template - Page 2
• 2020-2021 ISA Appointment Template
• 2020-2021 GA Appointment Template
• 2020-2021 TA Appointment Template
• Appendix E - Description of Duties Form (Unit 11)
• Part-Time Faculty Appointment Letter Quick Guide

Summer 2020 Academic Personnel Hiring & Processing:

• AP Hiring & Processing Guide 
• AP Hiring Presentation  
• Faculty 2357 Self-Support Appointment Template - Page 1
• Faculty 2357 Self-Support Appointment Template - Page 2
• GA 2325 Appointment Template
• TA Appointment Template
• TA 2324 PAR
• TA 2324 Process Summary
• ISA Appointment Template
• PARS Needed List and Samples
• Summer Rate & Low Enrollment Calculator
• Department Chair Summer Rate and Low Enrollment Calculator

AY 2019-2020 Academic Personnel Hiring & Processing:

• Spring 2020 Academic Personnel Hiring Memo
• Spring 2020 Hiring & Processing Webinar Presentation
• 2019-2020 AP Hiring & Processing Guide
• AY Faculty & TA Pay Warrant Distribution Table
• 2019-2020 July 26, 2019 -  AP Workshop Presentation
• Full Time Faculty PAR Templates
• Part Time Faculty PAR Templates
• Statement of Professional Preparation and Experience (SC-1)

AY 2019-2020 Appointment Letter Documentation:

• Fall 2019 Lecturer Template - Page 1
• Fall 2019 Lecturer Template - Page 2
• Spring 2020 Lecturer Template - Page 1
• Spring 2020 Lecturer Template - Page 2
• 2019-2020 ISA Appointment Template
• 2019-2020 GA Appointment Template
• 2019-2020 TA Appointment Template
• Part Time Faculty Appointment Letter Quick Guide

Summer 2019 Academic Personnel Hiring & Processing:

• AP Hiring & Processing Guide
• AP Hiring Presentation  
• Faculty 2357 Self-Support Appointment Template - Page 1
• Faculty 2357 Self-Support Appointment Template - Page 2
• GA 2325 Appointment Template
• TA Appointment Template
• TA 2324 PAR
• TA 2324 Process Summary
• ISA Appointment Template
• PARS Needed List and Samples
• Summer Rate & Low Enrollment Calculator
• Department Chair Summer Rate and Low Enrollment Calculator

AY 2018-2019 Academic Personnel Hiring & Processing:

• Spring 2019 Academic Personnel Hiring Memo
• AY Faculty TA Pay Warrant Distribution Table
• 2018 August 1, 2018 -  AP Workshop Presentation
• Statement of Professional Preparation and Experience (SC-1)
• 2018-2019 AP Hiring & Processing Guide

AY 2018-2019 Appointment Letter Documentation:

• Fall 2018 Lecturer Template - Page 1
• Fall 2018 Lecturer Template - Page 2
• Spring 2019 Lecturer Template - Page 1
• Spring 2019 Lecturer Template - Page 2
• 2018-2019 ISA Appointment Template
• 2018-2019 GA Appointment Template
• 2018-2019 TA Appointment Template
• Part Time Faculty Appointment Letter Quick Guide

Summer 2018 Academic Personnel Hiring & Processing:

• AP Hiring & Processing Guide
• AP Hiring Presentation 
• Faculty 2357 Self-Support Appointment Template - Page 1
• Faculty 2357 Self-Support Appointment Template - Page 2
• GA 2325 Appointment Template
• TA Appointment Template
• TA 2324 PAR
• TA 2324 Process Summary
• ISA Appointment Template

AY 2017-2018 Academic Personnel Hiring & Processing:

• Spring 2018 Academic Personnel Hiring Memo
• 2017-2018 Hiring & Processing Guide
• AP PowerPoint Presentation - August 1, 2017 Workshop
• Statement of Professional Preparation and Experience (SC-1)

AY 2017-2018 Appointment Letter Documentation:

• Part-Time Faculty Appointment Letter Quick Guide
• Spring 2018 Lecturer Appointment Letter Template - Page 1
• Spring 2018 Lecturer Appointment Letter Template - Page 2
• Fall 2017 Lecturer Appointment Letter Template - Page 1 
• Fall 2017 Lecturer Appointment Letter Template - Page 2 
• Teaching Associate Appointment Letter Template 
• Graduate Assistant Appointment Letter Template 
• Instructional Student Assistant Appointment Letter Template 
• Academic Student Employee Description of Duties Form - Appendix F
• Lecturer Time-base Pay Notice Template

Summer 2017 Academic Personnel Hiring & Processing:

• AP Hiring & Processing Guide
• AP Hiring Presentation 
• Faculty 2357 Self-Support Appointment Template - Page 1
• Faculty 2357 Self-Support Appointment Template - Page 2
• GA 2325 Appointment Template
• TA Appointment Template
• TA 2324 PAR
• TA 2324 Process Summary
• ISA Appointment Template 

Classification & Compensation Tools: 

• Frequently Asked Questions
• How To’s
• Classification Process
• Position Description Process
• Classification/Compensation Guidelines
• Student Assistant / Federal Work-Study Compensation Plan Guide
• Resources/Links

You can view past issues of HR News here at: http://www.csun.edu/hr/hr-news-archive

LifeMatters periodically publishes “The Advisor". The Advisor is a resource tool intended for all supervisors, managers and human resource personnel.

• The Advisor

How do I Respond to:

• Release Time Requests 
• Separations
• Accidents in the Workplace

Resources:

• Collective Bargaining Agreement Updates/Changes
• Confidential Employees Program
• CSU General Counsel
• CSU System-Wide Human Resources
• MPP Program
• State University Administrative Manual (SUAM)

Human Resources is available to help you and your team further understand the personal and operational benefits of working at CSUN, understanding how CSUN works, and making the team experience more enjoyable and productive.  

Invite HR to a regularly scheduled or new meeting to present on a topic designed to help individuals and teams understand and succeed.  We can cover a single topic and provide a Q&A in as little as 15 minutes, or cover related or several topics as needed.  We can also tailor the content and presentation for general or specific audiences (all staff, management, department coordinators, etc.).

To view a listing of the different training we can bring to you, visit: https://www.csun.edu/hr/hr-to-you

For information on the Matador Management & Leadership Program and the CSUN Leadership Principles, visit the Matador Management & Leadership Program website.

Find out more about:

• Manager Exchange (MPPs)
• Supervisory Institute (MPPs)
• New Administrator Orientation (MPPs)
• Matador Management & Leadership Oriented Programming
• Leading the CSUN Way - CSUN Leadership Principles

OnBoarding Staff - 

• Manager's OnBoarding Staff Website
• OnBoarding Staff - Manager's Checklist (pdf)
• OnBoarding Staff - Manager's Checklist (doc) 
• Administrative OnBoarding Checklist Template

OnBoarding Management - Coming Soon

Resources

• Work Environment Tour Pointers
• A Successful First Assignment
• Debriefing Conversations - Talking Points

Excess Plus/Minus Processing Notes

Performance Management Tools:

• Performance Review Form
• Performance Evaluation (Unit 4) Form
• MPP Performance Review & Assessment Tool
• Performance Evaluation Quickguide
• Performance Evaluation Definitions

• Standard Operation Procedures (SOP) Guide
• Action Request Form – State Employees
• Personnel Action Request Form – Academic Employees

You can view and access a printable version of past Professional & Personal Development Program calendars by term, at: https://www.csun.edu/hr/professional-personal-development-program-archive

The following resources and forms will assist you with creating or updating position descriptions, creating or approving job openings, and in selecting and hiring your candidate.

Resources:

• Approving a Job Opening (Coming soon)
• Conducting Reference Checks
• Creating a Job Opening from a New or Existing Position (Coming soon)
• Department Screening Process & Checklist
• Emergency Hire Processing (Coming soon)
• Emergency Hire Parameters
• Employment of Minors
• Hiring Manager's FAQ
• Initiating a Job Offer (Coming soon)
• Keys to Successful Interviewing
• Manage Interview Guide (Coming soon)
• Recruiter/Coordinator Assignments
• Reviewing Applications (Coming soon)
• Selection Guide/Checklist

Forms:

• Action Request Form - State
• Action Request Form - Auxiliary
• Application Screening Record
• Applicant Interview Evaluation Record
• Applicant Selection & Disposition Form (For use by Auxiliaries only)
• Auxiliary Selection Guide/Checklist
• Position Description Form - Staff
• Position Description Form - MPP
• Position Description Form - TUC
• SOLAR HR Access Request Form  

myNorthridge Portal Overview: View this video to learn how to log into the myNorthridge portal

I. Absence Management:

• Self Reporters
• CSU Absence Management Online Tutorial for Self-Reporters (video)
• CSU Absence Management Business Process Guide for Self Reporters

• Timekeepers
• CSU Absence Management Online Tutorial for Timekeepers (video)
• CSU Absence Management Business Process Guide for Timekeepers

• Time Approvers
• CSU Absence Management Online Tutorial for Approvers (video)
• CSU Absence Management Business Process Guide for Approvers

II. Master Payroll Certification:

• MPC Users' Guide

III. Time & Labor:

• Self Reporters
• Student Time Entry (video)
• Timekeepers
• Enter Timesheet Data 
• Run Timesheet Report
• View Timesheet Details
• Manage Timesheet Exceptions
• Student Employment Eligibility Report

• Time Approvers
• Approve Timesheet Data 
• Run Timesheet Report 
• Manage Timesheet Exceptions
• Student Employment Eligibility Report

IV. Part Time Faculty Module:

• PTF Module Users' Guide 
• Enter PTF Quick Guide
• Approve PTF Quick Guide 

V. Recruitment Solutions:

• Creating a Job Opening from an Existing Position
• Approving a Job Opening
• Reviewing Applications 
• Initiating a Job Offer

VI. Summer Session Module:

• Summer Session Users' Guide
• Summer Session Quick Guide

• Student Assistant / Federal Work-Study Compensation Plan Guide
• Student Assistant / Work Study Program Salary Schedule
• Student Employment Eligibility Report
• Employment of Minors
• Student Assistant Mentorship Program (StAMP)
• Student Hiring Checklist

Summer 2020 Student Assistant Hiring & Processing:

• Summer 2020 Student Employee Hiring Guide
• Student Module Quick Guide
• Summer 2020 Student Employee Memo
• Summer 2020 Student Enrolllment Guide
• Summer 2020 Hourly Student Employee Summer Form
• Student Employee Hiring Workshop Presentation
• Wrapping Up Student Summer Employment

Summer 2019 Student Assistant Hiring & Processing

• Student Employee Summer Hiring Guide
• Student Summer Processing Dates
• Student Summer Enrollment Guide
• Student Employee Hourly Quick Guide
• Student Employee Summer Form
• Student Employee Summer Memo
• Student Module Quick Guide
• Student Employee Hiring Workshop Presentation

Summer 2018 Student Assistant Hiring & Processing

• Student Employee Summer Hiring Guide
• Student Summer Processing Dates 
• Student Summer Enrollment Guide 
• Student Employee Hourly Quick Guide
• Student Employee Summer Form
• Student Employee Summer Memo
• Student Employee Hiring Workshop Presentation

Summer 2017 Student Assistant Hiring & Processing

• Student Employee Summer Hiring Guide
• Student Summer Processing Dates 
• Student Summer Enrollment Guide 
• Student Employee Hourly Quick Guide
• Student Employee Summer Form
• Student Employee Summer Memo
• Student Employee Hiring Workshop Presentation 

Summer 2016 Student Assistant Hiring & Processing

• Student Employee Hiring Guide
• Student Employee Memo
• Student Employee Hourly Quick Guide 
• Student Employee Form
• Student Hiring Workshop Presentation
• Student FAQ - Summer 2016

• CSYOU HR

• https://csyou.calstate.edu/Divisions-Orgs/HR/Pages/default.aspx

Benefits:

Payroll:

• University Payroll Calendar (2018 - 2019) 
• University Payroll Calendar (2017 - 2018)
• University Payroll Calendar (2016 - 2017)  
• University Payroll Calendar (2015 - 2016)
• University Payroll Calendar (2013 - 2014)

• Academic Year (AY) Faculty & AY Teaching Associate Pay Warrant Distribution Schedule (2018 - 2019)
• Academic Year (AY) Faculty & AY Teaching Associate Pay Warrant Distribution Schedule (2017 - 2018) 
• Academic Year (AY) Faculty & AY Teaching Associate Pay Warrant Distribution Schedule (2016 - 2017)
• Academic Year (AY) Faculty & AY Teaching Associate Pay Warrant Distribution Schedule (2015 - 2016)
• Academic Year (AY) Faculty & AY Teaching Associate Pay Warrant Distribution Schedule (2013 - 2014)

• Direct Deposit Pay Schedule (2018 - 2019)
• Direct Deposit Pay Schedule (2017 - 2018)
• Direct Deposit Pay Schedule (2016 - 2017)
• Direct Deposit Pay Schedule (2015 - 2016)
• Direct Deposit Pay Schedule (2013 - 2014)

• Holiday Schedule (2018 - 2019)
• Holiday Schedule (2017 - 2018)
• Holiday Schedule (2016 - 2017)
• Holiday Schedule (2015 - 2016)
• Holiday Schedule (2013 - 2014)  

Operations:

Academic Personnel:

AY 2016-2017 Academic Personnel Hiring & Processing:

• 2016-2017 Hiring & Processing Guide
• Spring 2017 Academic Personnel Hiring Memo
• AP PowerPoint Presentation - August 3, 2016 Workshop
• Full-Time Faculty PAR Templates
• Part-Time Faculty PAR Templates
• Statement of Professional Preparation and Experience (SC-1)

Appointment Letter Documentation:

• Spring 2017 Lecturer Appointment Letter Template - Page 1 
• Spring 2017 Lecturer Appointment Letter Template - Page 2
• Teaching Associate Appointment Letter Template
• Graduate Assistant Appointment Letter Template
• Instructional Student Assistant Appointment Letter Template
• Academic Student Employee Description of Duties Form - Appendix F
• Lecturer Time-base Pay Notice Template

Summer 2016 Academic Personnel Hiring & Processing:

• AP Hiring & Processing Guide
• AP Hiring Presentation
• Faculty 2357 Self-Support Appointment Template - Page 1
• Faculty 2357 Self-Support Appointment Template - Page 2
• GA 2325 Appointment Template
• TA Appointment Template
• ISA Appointment Template
• PARS Needed List and Samples

AY 2015-2016 Academic Personnel Hiring & Processing:

• 2015-2016 Hiring & Processing Guide
• Spring 2016 Academic Personnel Hiring Memo
• AP PowerPoint Presentation - August 4, 2015 Workshop
• Full-Time Faculty PAR Templates
• Part-Time Faculty PAR Templates
• Statement of Professional Preparation and Experience (SC-1)

Appointment Letter Documentation:

• Spring 2016 Faculty Appointment Letter Template - Page 1
• Spring 2016 Faculty Appointment Letter Template - Page 2 
• Teaching Associate Appointment Letter Template
• Graduate Assistant Appointment Letter Template
• Instructional Student Assistant Appointment Letter Template
• Academic Student Employee Description of Duties Form - Appendix F
• Lecturer Time-base Pay Notice Template

Summer 2015 Academic Personnel Hiring & Processing:

• AP Hiring & Processing Guide
• AP Hiring Presentation
• Faculty 2357 Self-Support Appointment Template - Page 1
• Faculty 2357 Self-Support Appointment Template - Page 2
• GA 2325 Appointment Template
• TA Appointment Template
• ISA Appointment Template
• PARS Needed List and Samples

AY 2014-2015 Academic Personnel Hiring & Processing:

• Spring 2015 Hiring Memo
• 2014-2015 Hiring & Processing Guide
• AP PowerPoint Presentation - August 7, 2014 Workshop
• Full-Time Faculty PAR Templates
• Part-Time Faculty PAR Templates

Appointment Letter Documentation:

• Spring 2015 Faculty Appointment Letter Template - Page 1
• Spring 2015 Faculty Appointment Letter Template - Page 2 
• Teaching Associate Appointment Letter Template
• Graduate Assistant Appointment Letter Template
• Instructional Student Assistant Appointment Letter Template
• Academic Student Employee Description of Duties Form - Appendix F
• Lecturer Time-base Pay Notice Template