Policies & Procedures
On April 6, 2026 Concur goes live. This affects Advances, Hospitality, PCard, and Travel. See CSU Concur for information including updated CSU policy links.
1.General
1.1 General Topics
1.2 PCard/TUC Purchasing Card
- PCard Program Manual
- Purchase Card Program Agreement/Application
- Cardholder Self Registration Letter
- US Bank Online Registration Quick Reference
- US Bank PCard Cardholder Quick Guide
- Using your PCard PowerPoint
- PCard Procedures PowerPoint
2. Accounting & Finance
2.1 Corporate Finance
2.2 Accounting - General
- Capitalization
- AC001 - Counting/controlling cash room and food service change funds
- AC002 - Reconciliation of food service sales receipts to daily deposits
- AC003 - Treatment of inactive employees
- AC004 - Payroll check distribution and new hire procedure
- AC005 - Human resources and payroll department duties and responsibilities
- AC006 - Disaster computer operations and data recovery plan
- AC007 - Purchasing policy & capitalization
- AC007a - Purchasing and Contracting with Prison Industry Authority (CALPIA)
- AC008 - Fixed assets policy and procedure
- AC009 - Accounting Safes and Securing of Items
- AC010 - Agency fund request
- AC011 - Student stipends/reporting to financial aid office
- AC013 - Advance Request procedure
- AC015 - Supporting documentation on purchase orders/check requests
- AC016 - Cash receipts/separation of duties within the Accounting office
- AC018 - Processing of journal entries
- AC019 - Adding new vendors to the vendor master file
- AC020 - Record retention
- AC021 - Faculty Internal Award Fund Procedures
- AC022 - Petty Cash Procedure
- AC023 - Billing and A/R collections
- AC024 - Used computer purchasing
- AC026 - General ledger account reconciliation
- AC028 - Procedure for Handling Uncashed Checks
- AC029 - Hospitality Policy
- AC030 - Cell Phone Policy
- AC033 - Expenditure Authorization Procedure
- AC034 - Payroll Authorization Policy
- AC035 - User Access Rights Validation Process
- AC036 - Right to audit commercial service providers
- AC037 - Processing payroll for campus unit
- AC038 - Investment Program Procedure
- AC040 - Debt Policy
- AC041 - Processing and Remittance of Retirement Plan Contributions
- AC042 - Travel Policy and Procedures
- AC043 - Handling Counterfeit Currency
- AC046 - Issuing and Administering AP Payments and all Stop Payments
- AC047 - Returned Check Deposit or ACH by the Bank
- AC048 - Electronic & Digital Signature Policy
- AC049 - Endowment Policy and Procedure
- Payroll and Human Resource Service Agreement
2.3 Administrative Services
- ADM001 - Reporting Changes to the Articles of Incorporation and/or Bylaws
- ADM002 - Contract Renewals, Insurance Requirements and Indemnification for Operating and Administrative Agreements
2.4 Accounting - Food Services
- CO005 - Changing safe combinations-Food Service
- CO007a - Procedure for taking payments and separation of duties regarding the CSUN meal plan
- CO0016 - Procedure for taking payments for and loading funds onto Meal Plan cards
- CO022a - Procedure for controlling NonGrant Money received for Campus Dining Cards
- CO026 - Solicitors and Petitioners Inside TUC's Food Service and Retail Operations
2.5 Accounting - Licensing
2.6 Accounting - Risk Management
3. Human Resources
- HR001 - Salary Comparability Procedure
- HR002 - Applying for Tuition Fee Reimbursement
- HR003 - Acceptance of Service Legal Documents
- HR004 - Emergency Hire Guidelines
- HR005 - Procedure for Hiring Full-Time Employees
- HR006- Procedure for Tracking Employees Over 30 Hours
- HR007 - Promotion Policy
- HR008 - Vacation Accrual Cap Payout
- HR009 - Executive Vacation Accrual
- HR010- Vaccination Policy
- HR011- Remote Work Policy
- HR012- Sexual Harassment Prevention Training Procedure
4. Real Estate
- Faculty and Staff Housing Tenancy Limits Guidelines Policy
- RE002 - College Court Townhomes - Eligibility Policies
- Real Estate Fund Policy
5. Licensing
6. Sponsored Programs
For policies in sponsored programs, please refer to the sponsored programs web site at www.csun.edu/sponsoredprograms.