Facilities

Lock & Key

Lock, Key and Access Control Services

“The security of CSUN students, faculty and staff and the protection of campus property are our top priorities. PPM’s goal is to insure that everyone on campus has the right access to a safe and secure educational and working environment”.

Services:

  1. Locks and Keys for Doors, Desks and Cabinets
  2. Rekeying / Broken Keys / New Keys
  3. Sargent Electronic Lock Installation, Service and Maintenance
  4. Sargent and Omni Access Codes and Service
  5. Remodels / Renovations
  6. Planned Maintenance on Doors/Openers and Hardware
  7. ADA Accessible Doors and Door Closer Maintenance

For maintenance related services please contact Work Control at extension (2222).  Note that many Lock Shop services, including issuing new keys, are full cost recovery/chargeback services as mandated by the Chancellor’s Office. 

Lock Shop Pricing Menu - Effective August 1, 2019

Lock, Key and Access Control Price List

Effective August 1, 2019

SERVICECOST
  

Key – (doors, cabinets, desks, padlocks, vehicles)

$10.00 ea.                 (No Quantity Discount)

Program new Sargent card 

$10.00 ea.

Reprogram existing Sargent card

$5.00 ea.

Program driver’s license for Sargent or Omni Lock

$5.00 ea.

Omni Lock – Add codes

Service Fee - Must be included in the encumbrance for each Chargeback requisition requesting Omni service.  The Service fee covers one or multiple changes per Chargeback Requisition

$5.00 ea.

$50.00

 

   

Omni code/Sargent card – Remove access

Note: If the request is for both adding and deleting Omni codes; all information can be listed in the chargeback requisition. There will be no charge for the deleted codes.If the request is for deleting codes only, please contact Work Control and a regular maintenance work order will be created

No Charge

 

 

 

 

    

Lock Schedule Changes

$25.00 ea.

Re-key door lock – one key included.

$60.00 ea.

Create key impression to fit new key to lock (Example: Lost cabinet or desk key)

$60.00 ea.

 

Install new Sargent lock - includes:
  • Hardware
  • Labor
  • Perpetual software license fee

$2000.00 ea. 

 

 

 

Door Hardware

 

Submit a request for estimate/PeopleSoft

Failed Omni Lock

 

 

 

Will be replaced with New Sargent lock funded by the department OR Regular mechanical core/key lock funded by PPM, key costs as per above.

*** REQUEST FOR CARDS, CODES AND KEYS (EXCLUDING CABINET, DESK & AV), REQUIRE THE “CAMPUS LOCK SHOP” PAGE IN PEOPLESOFT TO BE COMPLETED, SIGNED AND ATTACHED TO THE CHARGEBACK REQUISITION. ***

 Maintenance

Batteries, Unlock Request, Door/Lock Issues Construction Core, ADA Door Maintenance

Contact PPM Work Control with questions, Ext. 2222

PPM Service Guideline - Issuing Keys

Keys are issued by the Physical Plant Management Lock to selectively allow individuals and groups to access rooms and building on campus, as well as to prevent unauthorized access to persons not privileged to enter particular areas.  Keys are issued consistent with Chancellor’s Office guidelines, CSUN Policies, and security best practices.  All keys are issued to an individual and are the property of CSUN and must be surrendered immediately before employment or affiliation with CSUN ends. 

In order to obtain one or more keys, a request from a department must be completed online through PeopleSoft Solar Financials using the following guidelines:

  1. The key request must come from an authorized department or division representative (College or Department Head, DFO, building representative, etc.).
  2. The PeopleSoft Solar Financials Chargeback form must be completed in full and submitted to Physical Plant Management. The form must include all names and room numbers for the individuals to whom the key(s) will be assigned.  See the example below for assistance with filling out the form.  (Key Issuance Instructions)

Once the PeopleSoft KLS form is completed, room and department level keys will normally be available for pickup within 2 business days of the submission of the form (note that at the *beginning of each fall and spring semester requests may take longer to complete due to the large volume of new requests).  Higher level keys (building, departmental and other master keys) that require more extensive permissions may take longer.

Keys can be picked up from PPM Work Control, either by the requester or an authorized representative (PPM to MAP).  The individual retrieving the keys will be asked to present a photo ID (current driver’s license, campus ID card) and sign as to having received the key(s) or access codes.

Campus parties can call the PPM Work Control Center at X2222 to inquire about order status and if it is complete.

PPM Service Guideline - Issuing Access Codes

Access codes (for electronic locks) are issued by the Physical Plant Management Lock/Access Control Shop to selectively allow individuals and groups to access rooms and buildings on campus, as well as to prevent unauthorized access to persons not privileged to enter particular areas.  Access codes are issued consistent with Chancellor’s Office guidelines, CSUN Policies, and security best practices.  Access codes are issued to an individual OR group (one code for multiple individuals) and will be removed from the access control system immediately after employment or affiliation with CSUN ends.

In order to obtain one or more access codes, a request from a department must be completed online through PeopleSoft Solar Financials using the following guidelines:

  1. The access code request must come from an authorized department or division representative (College or Department Head, DFO, building representative, etc.).
  2. The PeopleSoft Solar Financials Chargeback form must be completed in full and submitted to Physical Plant Management. See the example below for assistance with filling out the form.  (Access Control Chargeback Instructions)
    1. New - Complete the Information Request to Add or Delete Lock Code Form with names, position title, room numbers and access hours/days for the individuals to whom the code(s) will be assigned. 
    2. Update or Remove – Complete the Information Request to Add or Delete Lock Code Form with names and codes of individuals being updated or removed.
  3. Attach the Information Request form to the PeopleSoft Chargeback form.

Once the PPM chargeback form is completed, room and department level access codes will normally be available for pickup within 3 business days of the submission of the form (note that at the beginning of each fall and spring semester requests may take longer to complete due to the large volume of new requests).  Higher level access codes (building, departmental and other master level codes) that require more extensive permissions may take longer also.

Access codes can be picked up from PPM Work Control, either by the requester or an authorized representative (Map to PPM).  The individual retrieving the access codes will be asked to present a photo ID (current driver’s license, campus ID card) and sign as to having received the access codes.

Campus parties can call the PPM Work Control Center at X2222 to inquire about order status and if it is complete.

PPM Service Guideline - Door Hardware (Excluding Keys and Access Controls)

Hardware changes or additions such and door closers, panic hardware, lock hardware function changes, electric door releases, furniture locks, padlocks, access control mechanisms such as Sargent locks and lock core changes are completed by the PPM Lock Shop.

To order service or an estimate, a request from a department must be completed online through the PeopleSoft Solar Financials Chargeback module.  See the example below for assistance with filling out the form.  (Door Hardware Chargeback Instructions)

For service, an Encumbered Requisition will be routed to the Lock Shop who will then contact the department for scheduling and completion of the work.

For estimate a Request for Estimate will be routed to the Lock Shop who will complete the estimate and return it to PPM Work Control for return to the department.  Note that Lock Shop personnel are not authorized to give verbal or informal estimates or advice over the phone or via Email.  Once the PeopleSoft ticket (the Request for Estimate) is approved by the department, PPM Work Control will route the ticket to the Lock Shop. The Lock Shop will then contact the department for scheduling and completion of the work.