Instructions for Completing the Position Description Form:
The non-bargaining unit Manager (MPP) prepares and approves all position descriptions for new, vacant, and existing positions.
Complete the Position Description (described below)
Gather signatures from the following:
The immediate supervisor
The appropriate Administrators
Forward signed Position Description to Human Resources
Forward a copy to the employee
Maintain an electronic copy for departmental records
HR maintains a written copy
Completing the Position Description Form:
1. ACTION REQUESTED (Select one of the following):
Establishing a new position
Filling a current vacant position
Initiating a classification review - when 50%+ of the position has changed
Updating an existing job description (no review requested)
2. POSITION SUMMARY:
Briefly describe of the purpose of the position.
Example: Provides clerical support to the Department Chair, including processing mail, maintaining files and records, scheduling and arranging appointments and providing budget tracking/reporting support.
3. MAJOR DUTIES:
Indicate approximate percentage of time spent in each functional area.
Calculate the value of duties to equal 100%.
List in descending order from most important to least important.
If necessary, combine a variety of duties up to 10% in a miscellaneous category.
List any special machines, tools, equipment, and/or motor vehicles required.
Additional knowledge, skill, experience and/or licenses:
List any required certificates, licenses, education or experience; additional skills, knowledge, and/or abilities needed.
5. SUPERVISION OF OTHERS:
List name and title of all individuals incumbent directly supervises.
6. CHANGES IN RESPONSIBILITIES:
List the changes in responsibility (work added, changed, or removed).
These changes should also be reflected in the Major Duties and/or Position Summary sections of the Position Description form.
7. ADDITIONAL COMMENTS:
Include any additional information that you think would be helpful in the review of this position.
For Additional information or assistance, contact:
Your Manager or Lynn Marks, Classification & Compensation Manager, extension 2990.