TUC Sponsored Programs

REMINDERS: TUC Additional Pay System for Summer 2022 (July and August), New Hires on Sponsored Projects, and Others!

August 22, 2022

Good afternoon, Principal Investigators and Research Administrators:

Here are the final reminders as we wrap up summer 2022.

New hires, including hiring new student employees (these are individuals paid via payroll)

If you plan to hire new employees in your sponsored project, please remember that individuals must complete the new hire sign in process prior to allowing them to work on your project. In addition, per CSU vaccination policy, TUC will require new hires to complete TUC Vaccine Verification Form to attest that the individual is vaccinated and boosted.

Federal regulations require all employers to verify that individuals are authorized to work in the United States, which includes ensuring that an individual has social security card and number. The Form I-9 (Employment Eligibility Verification) must be completed for every new employee (including citizens and noncitizen nationals of the United States) BEFORE the first day of work. Furthermore, failure to comply with these requirements may result in civil penalties incurred by The University Corporation and CSU Northridge.

Please visit the PI FAQ page regarding personnel and payroll if you have any questions. Please contact tuchr@csun.edu or your Post-award liaison if you have specific questions not addressed in the FAQ page.


Additional Pay – Summer 2022

All summer 2022 pre-authorization requests for July and August must be completed by tomorrow, August 23, 2022. After this date, you will not be able to enter any pre-authorization requests for summer 2022.

Please find SummerHowToGuide PDF file to help you submit summer additional pay requests. Below are the guidelines for summer 2022 pay:

  • If you are working on a federal or federal pass-through project, you must choose “base salary pay rate” as payment type.
  • Academic Year (AY) faculty have a total of 75 days available (125% of base time) for additional work during the entire summer. This total includes summer courses. The guide below provides the available days per month for July and August.


Federal and federal pass-through











Grand Total




  • 12-month faculty have a total of 15 days (25% of base time) to use for additional work during the entire summer. The guide below provides the available days per month for July and August.







Grand Total


  • A 12-month faculty cannot do any other additional work if teaching a summer course and must claim vacation days to make up for the overage of teaching a course.

Please feel free to contact your Post-award liaison or me if you have any questions.


Additional Pay – Fall 2022

Fall 2022 TUC Additional Pay system is now open. I have attached the new guide. TUC Additional Pay link can be found in the new portal under HR -> Payroll -> Additional Pay (TUC Additional Pay guide 08.22.22 PDF).

Additional Pay System Top 10 Tips

Below are the video guides in case you need them.

TUC Pre-Authorization Video:   https://youtu.be/jhpJQRIYi58

TUC Request of Payment Video: https://www.youtube.com/watch?v=ruG5xhpHH_Y


TUC Electronic Check Request Guides

Due to the new portal implementation, we have updated the TUC electronic check request guides for both student and faculty & staff.

Attached are the new guides which will give you step-by-step instructions on how to submit check reimbursement requests. Please feel free to forward it to your staff and students. The guides are also available in TUC RSP Forms & Guides page.

TUC Electronic check request - student submitter

TUC Electronic check request - faculty and staff submitter

There are no changes in the approval process since the approval does not go through the portal, but through OnBase web client.

For any questions, please contact your Post-award liaison.


Thank you,

Grace Slavik, Director, Sponsored Programs Administration