Procurement & Payments

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Procurement Bidding Thresholds

Goods & Services

$50,000-$100,000*

Greater Than $100,000*

Three (3) informal competitive bids or proposals are required.

No formal advertising is required.

Three (3) formal competitive bids or proposals are required.

Advertising for two (2) weeks required.

*Less than $250,000, competition not required as long as there are price quotations from two or more certified small businesses or two or more DVBE's as referenced in Government Code Section 14838.5.

Information Technology Goods & Services

$50,000-$100,000*

Greater Than $100,000*

Three (3) informal competitive bids or proposals are required.

No formal advertising is required.

Three (3) formal competitive bids or proposals are required.

Advertising for two (2) weeks required.

*Less than $250,000, competition not required as long as there are price quotations from two or more certified small businesses or two or more DVBE's as referenced in Government Code Section 14838.5.

 

Although competition is not required for goods and services on transactions of an amount less than $50,000, per CSU PolicyStat 12978926, the campus has an obligation to determine if competition is necessary to develop sources, validate prices, or for other sound business reasons intended to establish fair and reasonable standards.

When deemed necessary, the attainment of the standard of "fair and reasonable" may be determined by techniques including, but not limited to, one of the following:

  • Catalog or Market Price - The price offered is supported by an established and verifiable catalog or market pricing medium issued by a responsible supplier and/or through an established reputable forum. In addition, the pricing structure provided is one that a prudent buyer would accept as a reasonable representation of existing market value.
  • Price Comparison - A buyer has obtained quotes or offers within the last 6-month period from other responsible suppliers which provide evidence that a price obtained is deemed fair and reasonable.
  • Historical Pricing - A buyer is able to demonstrate that other transactions occurring in the past 18 months show prices for similar acquisitions, which provides evidence that a price obtained is deemed fair and reasonable.
  • Controlled Pricing - Law or regulation sets the price offered.