University Travel

Reimbursement Rates

MILEAGE:

  • CSU standard mileage rate for business travel is $.56 per mile. Mileage rate on or after January 1, 2015 will increase to $.575 per mile.
  • CSU standard mileage rate for moving/relocation is $.235 per mile. Mileage rate on or after January 1, 2015 will decrease to $.23 per mile.

INCIDENTALS:

Incidentals will not be reimbursed for business travel less than 24 hours, unless the travel includes an “overnight stay” as supported by a lodging receipt. Exceptions to this procedure may become a reportable and taxable event for the traveler.  

  • Reimbursement of incidentals for travel within the continental United States will be based on actual amounts incurred, subject to the daily maximum reimbursement cap of $7/day allowance.

MEALS:

Meals will not be reimbursed for business travel less than 24 hours, unless the travel includes an “overnight stay” as supported by a lodging receipt. Exceptions to this procedure may become a reportable and taxable event for the traveler. Under no circumstances will expenses for lunch be reimbursed for travel of less than 24 hours.  

  • The meals reimbursement cap should not be treated as a per diem.
  • Reimbursement of daily meals for travel within the continental United States will be based on actual amounts incurred, subject to the daily maximum reimbursement cap of $55/day allowance.
  • Itemized receipts and proof of payment are required for expenses of $25 or more.
  • Expenditures above the cap are the responsibility of the traveler unless a documented exception is approved.

LODGING:

  • The CSU maximum lodging for in-state and out-of-state travel, including Alaska, Hawaii and US possessions is $175 per night, excluding taxes.
  • The CSU maximum lodging on or after January 1, 2015 will increase to $195 per night, excluding taxes.
  • Rates in excess of this amount must be pre-approved by the Campus Vice President or designee in accordance with the Campus approval process and must include the business purpose for the necessity to stay within certain facilities.