Financial Management

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Financial Forms A-Z

 

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TITLEDESCRIPTIONDEPARTMENT
A  
Authorized SignatureDesignate authority to expend from specific funds.Financial Services
Authorization to Release Financial Information Authorize release of financial information. University Cash Services
Authorization to Use Privately Owned Vehicle on State BusinessTravel authorization to use personal vehicle. University Travel
Auxiliary Financials Access Request Request access to Auxiliary Financials.Solar Financials
Auxiliary Financials Group Access RequestGroup access to Auxiliary Financials (Auxiliary Employees only).Solar Financials
B    
C     
Campus Community AccessRequst Campus Community AccessSolar Financials
Cash Handling Acknowledgment 

Cash Handling Quick Reference Guide & Acknowledgment

University Cash Services
Cash Receipt LogLog/track deposits.University Cash Services
CashNet Access Application (EMPLOYEE)University Cashiering System access request.University Cash Services
Change Requisition or Purchase Order RequestChange requisition or purchase order.Purchasing & Contract Administration
Chartfield Value Request Request new chartfields.Financial Services
Check Endorsement StampRequest a check endorsement stampUniversity Cash Services
Check Payment Remittance SlipRemittance advice for student check payments by mail. University Cash Services 
Check Request (ACCOUNTS PAYABLE)Required to pay a Vendor if an invoice is not available to the Department.Accounts Payable
Credit Card Travel ReimbursementCredit card reimbursement for travel expensesUniversity Travel
D    
Deposit Transmittal Submit Department deposits to UCS.University Cash Services
E  
E&IT Procurement Checklist for Section 508 ComplianceDocument the purchase of accessible electronic and information technology (E&IT) products.  Purchasing & Contract Administration
E&IT Procurement Special Exemption Documentation Document the purchase of accessible electronic and information technology (E&IT) products when compliance with any provision of the accessibility standards is exempt. 

eTravel Approver Access Request
Request eTravel Approver access.University Travel
F    
    
Gift Card/Ticket Recipient Log Complete this log to be attached to the P-Card Reconciliation Statement.Purchasing & Contract Administration
Guest/Special Lecture Invoice Form Payment request for Guest/Special Lecturer.Accounts Payable
H    
I    
Internship Agreement RequestRequest to initiate an Internship Agreement.Purchasing & Contract Administration
Invoice Request for Auxiliary and Outside AgenciesCreate invoices for Auxiliaries or outside Agencies.Accounts Receivable
J    
Journal Entry RequestRequest a journal to transfer revenue or expenditures.Financial Accounting & Reporting
K    
L    
Lost/Itemized Receipt
(P-CARD)
Attach to P-Card statement when original receipt is lost or unavailable.Purchasing & Contract Administration
M    
Manual Requisition


In lieu of an online requisition when access to the Financial System is not available for an extended period of time (e.g., emergency situation). 

Purchasing & Contract Administration
Meals Allowance Distribution
(Student Group Travel)
Meals allowance distribution for Student Group TravelUniversity Travel
Meal Allowance During Overtime ClaimMeal allowance reimbursement during overtime.Accounts Payable 
Missing Receipt Certification (TRAVEL) Attach to Travel Claim when original receipt is lost or unavailable.University Travel
Memorandum of Understanding (MOU) An agreement between two or more departments. Financial Services 
MOU AmendmentAmend an existing MOUFinancial Services
MOU Cost Recovery Worksheet between a General Operating Fund and an Auxiliary CorporationMOU cost recovery worksheets that must be attached to MOUs. Financial Services
 
MOU Cost Recovery Worksheet between a General Operating Fund Entity and an Enterprise
MOU cost recovery worksheets that must be attached to MOUs. Financial Services
 
MOU Cost Recovery Worksheet between an Auxiliary Corporation and a Campus Entity
MOU cost recovery worksheets that must be attached to MOUs. Financial Services
 
MOU Cost Recovery Worksheet between and Enterprise and an Auxilary Corporation
MOU cost recovery worksheets that must be attached to MOUs. Financial Services
MOU Cost Recovery Worksheet between Auxiliary CorporationsMOU cost recovery worksheets that must be attached to MOUs. Financial Services
 
MOU Cost Recovery Worksheet between Enterprises
MOU cost recovery worksheets that must be attached to MOUs. Financial Services
N  
O  
Office Max Account RequestEstablish an Office Max/Ghost card account.Purchasing & Contract Administration
Office Max Auto-Substitution Overrides RequestRequest an auto substitution override.Purchasing & Contract Administration

Overtime Meal Allowance
Overtime meal allowance reimbursement claimAccounts Payable
P  
Parking Permit Application (EMPLOYEES)Instructions and mail-in parking permit application.University Cash Services
Parking Refund Request
(STUDENT)
Application for Students to request a parking refund.University Cash Services
Pay Warrant DDR AuthorizationDesignated Representative to pick up pay warrants.University Cash Services
Pay Warrant Distribution
Check Release Authorization
Authorization to release pay warrants during absence.University Cash Services
Pay Warrant Department
Designated Representative Authorization
 
Authorization to distribute pay warrants. University Cash Services 
PCard Account RequestEstablish a PCard Account.Purchasing & Contract Administration
Petty Cash ReimbursementRequest for reimbursement of personal funds ($50 or less, excluding tax).University Cash Services
Q  
R  
Refund/Check RequestRefunds requests from University Cash Services (Student or miscellaneous payments).University Cash Services
Relocation/Moving Expense ClaimReimbursement of relocation/moving expenses.University Travel
S  
Safe Combination Access ListingSafe combination listing of authorized personnel.University Cash Services
Safe Combination Coordinator AppointmentAppointment form as Safe Combination Coordinator.University Cash Services
Solar Financial Access RequestRequest access to SOLAR Financials.Solar Financials
Solar Financial Group Access RequestSolar Financials Department use only.Solar Financials
Sole Source/Sole Brand JustificationJustify a purchase without going through the competitive bidding process.Purchasing & Contract Administration
State Trust Account Application & Instructions

Application and instructions to establish a State Trust Account

Finance & Trust Accounting
Student Payment RequestPayments for Scholarships or Prize/Awards.Accounts Payable

Student Financial Access Request
Request access to Student FinancialsSolar Financials
T  
Tax Waiver Exemption (Hotel/Motel)Give to Hotel/Motel to waive occupancy tax (State of California only).University Travel
Transfer of State Funds Request – CampusUsed to transfer funds when an MOU is NOT required.Financial Services
Transfer of State Funds - MOUTransfer funds related to a MOU.Financial Services
Travel Advance RequestTravel advance before traveling.University Travel
Travel Approval RequestApproval of travel before traveling.University Travel
Travel Expense ClaimTravel expenses reimbursement after travel.University Travel
Travel Expense Itemization WorksheetTrack daily travel expenses.University Travel
Travel Information Change RequestChange information regarding Travel (i.e. increase/decrease expenditure amounts or any portion of the chartfields).University Travel
U  
US Bank Visa Personal Liability Travel Card ApplicationRequest a travel credit card for University business.University Travel
V  
Vendor Data Record
(ACCOUNTS PAYABLE)
Required for Vendor to complete to receive payments from the State of California (e.g.,CSUN) in lieu of IRS W-9. Accounts Payable
Vendor Data Record
(PURCHASING)
Required for Vendor to complete to receive payments from the State of California (e.g.,CSUN) in lieu of IRS W-9. Purchasing & Contract Administration
W  
Wireless Device ReimbursementReimbursement for Wireless Device/ServicesAccounts Payable
Wireless Device Request
(EMPLOYEES)
Wireless Device request - State ProcuredPurchasing & Contract Administration
Wireless Device/Service Use AgreementWireless Device/Service use agreement between the employee and the University.Purchasing & Contract Administration
XYZ