Sustainability

Administration

To meet the ambitious objectives set forth in the Sustainability Plan, CSUN will need to create and maintain a culture of sustainable thinking on the campus and invest in a sustainability infrastructure.

Main Strategies

  1. Incorporate the objectives defined for sustainability into established campus, division, and program planning processes
  2. Improve coordination, infrastructure, data collection and record keeping in support of sustainability efforts
  3. Utilize sustainability as a branding opportunity, particularly for recruitment

 Objectives for 2023

  1. Establish a culture of sustainability that is evident in policy and practice across the institution
  2. Allocate sufficient resources to support sustainability programs
  3. Coordinate sustainability efforts across campus to reduce resource use, including unification of data and data management
  4. Establish and promote CSUN as a destination campus for students interested in sustainability

2017-18 Priorities and Outcomes

  • Begin implementation of managed print services
    • A program analysis has been completed to determine the total costs, savings and sustainability impacts of this program. The program will be presented to the President’s Cabinet over the summer for approval.
  • Begin implementation of E-Signature platform  and create a minimum of 10 forms.
    • DocuSign has been identified as the campus e-signature platform, and is already being used by some entities. An official deployment plan, which will include communication and form integration, is in development.
  • Expand use of OnBase across all divisions.
    • Over 20 campus and auxiliary departments are currently using OnBase and over one million documents have been created to date. In addition, several high use forms have been completed including the Online Graduation Application and Payment form, which will prevent over 10,000 paper forms from being submitted, and the numerous Financial Aid forms that will prevent tens of thousands of paper copies from being submitted.
  • Overhaul division planning process and add sustainability reporting.
    • While many departments generate end-of-year reports that may address sustainability progress, few have planning processes into which sustainability goals have been integrated. In the absence of clear divisional planning processes, this item will be revisited to determine how it can be applied.
  • Continue the promotion of Alternative Transportation and the Transit Center.
    • In February 2018, Associated Students partnered with Police Services to host an Alternative Transportation Fair, which will hopefully become an annual event. LimeBike, Zipcar, Zimride, the CSUN Transit Center and Metro were promoted as alternative transportation options. They continue to be promoted through The Footprint Newsletter, the Human Resources Newsletter, and at various campus events. Transportation will also be the theme of the 2018 Sustainability Day.
  • Explore CSUN and CSUN Navigator programs as an opportunity for developing and promoting sustainability.
    • Sustainability Staff tabled at Explore CSUN to speak with incoming students about sustainability. Conversations about how to incorporate sustainability into all campus events is ongoing.
  • Utilize Student Outreach and Recruitment Leaders, as well as University Ambassadors, to highlight sustainability projects and features during campus tours.
    • Sustainability staff presented at the New Student Orientation leaders retreat on sustainability to promote campus sustainability efforts during new student orientation tours.
  • Establish a culture of sustainability that is evident in policy and practice across the institution.
    • Sustainability is discussed with all new employees during their welcome orientation. Certain policies have also been identified for development or modification to increase sustainable practices and attitudes on campus. These include the Broadcast Email and Email Notification Policies, a No Idling Policy and Green Event Guide.

Other Highlights

  • 2016 and 2017 Greenhouse Gas Reports were completed this year as well as the development of a custom calculation tool within our Energy Information System Platform.
  • The Institute for Community Health and Wellbeing held several Sustainability themed Walkability Wednesday events, including a campus sustainability tour and edible landscape tours.
  • CSUN was listed in the Top 10 North American Sustainable Campus Index.
  • CSUN was ranked among the top 3 CSU’s in the Sierra Club Cool Schools Report.
  • CSUN was listed on The Princeton Review’s 2017 Guide to Green Colleges.
  • CSUN signed onto the We Are Still In campaign.

  2018-19 Priorities

  • Develop a Green Events Guide and Policy.
  • Research and build framework for a GHG Mitigation fund - Carbon Fund for unavoidable business travel.
  • Continue implementation of E-Signature platform and track progress, savings, etc.
  • Complete an assessment of the campus sustainability culture.
  • Update the Campus Sustainability Tracking, Assessment & Rating System (STARS) Report.

Sign the American College and University Presidents’ Climate Commitment (ACUPCC)

Issue:

AD1.1

Priority:

1

Strategy:

Sign the ACUPCC (American College and University Presidents’ Climate Commitment) and develop a Climate Action Plan (CAP)

Status:

The University signed the ACUPCC on March 11, 2013.
GHG Inventory & Report were completed December 2014.
CAP is being developed and will be ready January 2016. IS and FPDC are taking the lead on this with support from Digital Energy and the Spring 2015 SUST 401 class. TWG will contribute to the CAP transportation section, with 2 IS student interns doing research on this now.

Party Responsible:

President, IS, FPDC

Next/Action Items:

Look into possible modification to system-wide e-travel system since ACUPCC campuses are required to report business travel (IT, Fin)

CAP needs to be developed.

Integrated Planning

Issue:

AD1.2

Priority:

1

Strategy:

Campus integrated planning, including strategic planning, annual planning, and published priorities of units on the campus, should include statements related to sustainability

Status:

Colleges have been asked to integrate the campus sustainability plan into their annual plans.  AS has a standalone sustainability plan. TUC has launched Sustainability 2.0 plan. 
AA has published a plan that incorporates sustainability.

Party Responsible:

VPS

Next/Action Items:

AR (Stephens) will pursue sustainability integration into strategic planning in other divisions.

Campus Sustainability Coordinator

Issue:

AD1.3

Priority:

1

Strategy:

Create Campus Sustainability Coordinator position with dual reporting through Administration and Finance and the Institute for Sustainability.

Status:

Completed, Austin Eriksson is now on board as the Campus Sustainability Program Manager.

Party Responsible:

FPDC, IS

Next/Action Items:

Sustainability Program Manager now on board.

Sustainable Office Program (SOP)

Issue:

AD1.4

Priority:

1

Strategy:

Implement Sustainable Office Program (SOP) throughout all campus offices/units.

Status:

SOP has moved to AS. There is a team of students working on the SOP and they have completed 50 offices.
The SOP team has created a new rating system that is intended to create competition between offices.

Party Responsible:

IS, AS, HR

Next/Action Items:

Plan is to institutionalize program and conduct assessments across campus (AS).

CSUN Shine

Issue:

AD1.5

Priority:

2

Strategy:

CSUN Shine

Status:

IS and FDPC will work with Advancement to leverage CSUN's social media, CSUNShine weekly (faculty and staff emails), CSUN Today. The Institute for Sustainability has launched a bi-weekly newsletter, The Footprint.

Party Responsible:

University Advancement, IS, FPDC

Next/Action Items:

In-progress: Need to develop a communication plan.

Electronic Processes

Issue:

AD2.1

Priority:

1

Strategy:

Expand processes carried out electronically through implementation of electronic signatures and electronic forms for all campus processes

Status:

E-Travel completed and rolled out campus wide in Fall 2014. Chancellor’s Office has adopted this process.
META Lab is piloting a system that will allow longitudinal assessment of individual students. Faculty additional pay is being converted to electronic. Discussion of movement to automated system. Paperless UDWPE (test and payment now online). 
Human Subjects IRB delayed. MyCSUNBox used widely for meetings. PCard upgrades have been done. IRA and AS annual and supplemental budget processes now electronic.
A&R, Financial Aid, Financial Services using OnBase system for digital record/file keeping. Financial Aid submission process is now a fully electronic workflow. CoH developing standards for AA to use OnBase. AA and IT investigating OnBase for curriculum workflow.
Cost allocation entries will be automatic starting in July.
HR- has moved benefits to E-Benefits. Recommended acceptance of electronic submission of academic work approved by Faculty Senate (May 2014).

VA and credential application process is now electronic.

Party Responsible:

FIN,IT, IS, HR, RGS

Next/Action Items:

Investigate whether data can be collected form e-travel to allow for calculation of carbon footprint from this. TUC needs to implement E-Travel.
Field trips still need to be done and will use S4 product. 
EAS (electronic course-level assessment system) is in initial rollout.
Policy issue to be addressed to request/require all materials be shared electronically for meetings (use MyCSUNBox). 
Look into the use of OnBase for e-signatures.

 

Electronic Storage

Issue:

AD2.2

Priority:

2

Strategy:

Implement electronic document storage and retrieval for record-keeping throughout campus

Status:

MyCSUNBox now has ability to create boxes for units/depts. etc. 
Scholar Works now includes A&R, AR, HR administrative records and faculty senate standing committee agenda and minutes. Sport clubs registration and risk management records are stored electronically using Do Sports Easy.

Party Responsible:

IT

Next/Action Items:

OnBase (workflow piece just being started) AA in progress (storage). Work needs to be done on integrating systems. 

Web Interface

Issue:

AD2.3

Priority:

1

Strategy:

Continue to develop a standardized web interface for the campus

Status:

Combined FPDC and IS CSUN Sustainability website was launched in June 2015.

Party Responsible:

 IT, Advancement, ARP

Next/Action Items:

On-going.

Electronic Forms

Issue:

AD2.4

Priority:

1

Strategy:

Continue to develop a standardized web interface for the campus

Status:

Develop and utilize electronic forms for internal procedures wherever possible.

Party Responsible:

FIN, IT, IS, HR, RGS

Next/Action Items:

On-going.

GIS Facility Database

Issue:

AD2.5

Priority:

1

Strategy:

Continue development of geographic information system (GIS) to store and maintain campus facility and infrastructure data with cross-linking capability to class scheduling software

Status:

Moved to FPDC (along with support). Adding infrastructure data (lighting, ADA facilities…). Integration with SFDB taking place to address any data and area inconsistencies.

Party Responsible:

 FPDC, ARP, IS

Next/Action Items:

Need to Integrate the GIS with SOC.

Maintain GIS Data

Issue:

AD2.6

Priority:

1

Strategy:

Utilize and maintain data in GIS including tree inventory, space management and CAD plans

Status:

Migrated support to FPDC.

Party Responsible:

 FPDC, ARP, IS

Next/Action Items:

On-going.

Data Management

Issue:

AD2.7

Priority:

3

Strategy:

Develop and maintain data management system for sustainability-related campus data including energy and other resource use.

Status:

Utility data has been migrated to Siemens Advantage system and will allow for building level monitoring. Waste data is reported monthly through Google Drive.

Party Responsible:

 FPDC, IS, IT, IR

Next/Action Items:

On-going.

Use of SOLAR

Issue:

AD2.8

Priority:

2

Strategy:

Utilize SOLAR portal for aiding in sustainability efforts, (e.g., collecting commuting data, implementing rideshare and connecting to other sustainability initiatives).

Status:

Investigating the ability to use SOLAR for determining commuting modes of transportation. Information on transportation options is now in the Student Portal. 

Party Responsible:

IT

Next/Action Items:

In-progress. Cannot include local address and mode of transport on class enrollment checklist because local address is often established after enrollment.

Cohesive Story

Issue:

AD3.2

Priority:

3

Strategy:

"Tell our story” of sustainability efforts in a cohesive and consistent way.

Status:

Working with UA on marketing and outreach opportunities that will aid in telling the CSUN Sustainability Story. 

Party Responsible:

IS, Advancement

Next/Action Items:

On-going.