What We Do

STANDARD OPERATING POLICIES OF EEC

1. The agenda for the EEC is prepared on Monday, a week before the meeting. Agenda items should be submitted to Chair by 12 noon Monday following the previous meeting. Agendas should be distributed the Monday before the meeting. Materials are distributed one week before the meeting.
2. Votes on Committee actions requiring a counted vote are to be recorded in the Minutes.
3. Email is preferred method of distributing Minutes. Minutes of meetings without guests should be distributed to member no later than Friday of week in which meeting was held. Minutes of meetings with guests should be distributed to members no later than Friday prior to the next meeting.
4. Minutes of each meeting will be approved at the subsequent meeting of the Committee, with the exception of the last meeting in December and the last meeting in May. Minutes of those meetings will have tacit approval, if no objections are received by the Executive Secretary, one week from the distribution of the Minutes.
5. Matter before the EEC are adopted if they receive a majority of those voting. Members may vote FOR or AGAINST a proposal. They may also vote to ABSTAIN, which counts as a vote, or PRESENT, which does not count as a vote.
6. For example: a matter where four members vote FOR, three vote AGAINST, and two ABSTAIN fails for lack of a majority of those voting. However, if the vote were four FOR, three AGAINST, and two PRESENT, the matter would pass. The Chair may vote on all matters, but in practice will vote only to create a tie (thus defeating a proposal) or to break a tie (usually in favor of a proposal). Any member may request a show of hands vote. Three of those members present may request a roll-call vote.
7. Committee members will be recognized first in all matters involving discussion. Any Committee member, however, may defer his or her turn to speak to any guest, or use his or her turn to question any guest.
8. The Committee will appoint members as liaisons to the other Faculty Senate Standing Committee. Liaisons will attend other meetings when matters of interest to this Committee are on the agenda.
9. The Committee can appoint ad-hoc subcommittees to develop recommendations on matters before the Committee.

Revised – March 9, 1998