TUC Sponsored Programs

Faculty Release Time

Summary

Application

CSUN-Faculty being partially/fully released from teaching/administrative duties to work on a Sponsored Program. Faculty continue to receive their regular salary from CSUN, while CSUN is reimbursed from the grant

This procedure does not apply to:

  • Non-CSUN faculty members working on a Sponsored Program
  • Release Time for the Sponsored Program reimbursed to the Department under the Large Grant Release Time Program managed by ORSP

Increments:

Typically 3 units

Cost:

Salary + Fringe Benefit (Actual Fringe Benefit Cost)

Responsible to Initiate:

Principal Investigator along with MAR

Deadline:

No later than 30 days after census

Frequency:

Each semestera new Request for Individual Reimbursed Time must be submitted

Request Form:

"Request for Individual Reimbursed Time"
Download at: http://www.csun.edu/grip/research/Documents/Reimbursed1-08.doc (doc)
Contact ORSP at x2901 for the calculation of faculty release time for your project.

Coding / Accounting String:

  • Account: 601620
  • Fund: S4000
  • Dept. 24200
  • Project ID: 4XXX YYYY (assigned by TUC)
  • ADP-Code: YYYY20 (wheres as YYYY are the last for digits of the Project ID)

Required Approvals:

  • Principal Investigator
  • Department Chair
  • College Manager of Academic Resources (MAR)
  • Director of Research and Sponsored Projects (ORSP)
  • Submit To:
  • College Manager of Academic Resources (MAR)

Payment:

After receiving a copy of the CSUN invoice for Reimbursed Time, the Principal Investigator sends a completed "Check Request" with the Invoice attached to TUC.

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Definition

Release time is the time a faculty member is released from normal teaching responsibilities in order to perform other duties, e.g., working on a sponsored project.

The faculty member usually reduces his/her normal teaching load in three unit increments. The information in the following sections pertains to release time being purchased with funds from an extramurally funded sponsored project.

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Pre-Award / Proposal Requirements for Faculty Release Time

A Grant Data Form including the signatures of the Principal Investigator, Co- Principal Investigator, Department Chair, and Dean must accompany all proposals submitted for internal review.

If faculty or staff from multiple departments or colleges are involved, all pertinent Department Chairs and Deans must sign the Grant Data Form.

For proposals submitted by personnel outside of Academic Affairs, the Grant Data Form must be signed by the pertinent Unit Director(s) and Vice President.

In addition, all Grant Data Forms must be reviewed and signed by the Chief Financial Officer and either the Associate Vice President, GRIP, or the Director of Research and Sponsored Projects at ORSP.

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Post-Award Processing of Faculty Release Time

Faculty purchasing release time from a sponsored project should work with their College's Manager of Academic Resources (MAR) to initiate a "Request for Individual Reimbursed Time" form.

The form must be signed by:

  • the Faculty Member,
  • the Department Chair,
  • the MAR, (who is responsible for ensuring the paperwork is submitted in a timely manner),
  • and the Director of Research and Sponsored Projects.
  • Normally release time forms are due no later than 30 days after the semester census date.

A new "Request for Individual Reimbursed Time" must be submitted for every faculty member, each semester .

The University will invoice The University Corporation for the salary and the actual fringe benefits. The Principal Investigator will receive a copy of the invoice. The Principal Investigator must review the invoice for correctness, prepare a Check Request and submit it with the invoice attached for payment to The University Corporation.