PURPOSE: Each of the Enterprise Systems has different storage and access requirements. A quota system is needed to effectively manage the storage resources of these systems. Moreover, the quota system will help to ensure that sufficient storage capacity is provided to all campus
STANDARD: The storage quota system shall be configured using both space- and time-based limits
- Overall Storage Limits: The default maximum quota limit for each system is defined in Table 1.
Account Classification |
|
Udrive |
Vmail |
Vdrive |
|
Faculty/Staff |
160 MB |
300 MB |
20 Min |
20 GB |
|
Organization Units |
40 MB |
100 MB |
20 Min |
20 GB |
|
Students |
40 MB |
100 MB |
|
|
|
Other* |
10 MB |
10 MB |
|
|
Table 1: Quota
Limits
*Examples of accounts that fall into the ÒotherÓ category
are: guests,
contractor, etc.
- Overdraft
Limits: Each user shall be provided with overdraft privileges, which is
set to be 25% of the usersÕ establish quota limit.
- Notification Process: User shall be notified via email at defined points associated with storage consumption.
- Report-based notification: A bimonthly report shall generate the following e-mail notifications:
1. Advisory Notice: when a user exceeds 90% of their limit
2. First Warning Notice: when a user exceeds 100% of their limit
3. Second Warning Notice: when a user exceeds 100% of their limit for at least 2 weeks
4. Restriction Notice: when a user exceeds more than 100% of their limit for a least one month. In addition, their overdraft privileges shall removed while the user is above the defined quota limit.
- Immediate
notification: The user shall be notified immediate whenever they exceed
both their quota limit and overdraft privileges.
- Time-based Quota Limits: E-mail messages that are older than 30 days should be automatically removed from the system from the following e-mail folders:
|
Account Classification |
Trash |
Web-Deleted |
Junk Mail |
Junk E-mail |
Deleted Messages |
|
Faculty/Staff |
7 days |
7 days |
15 days |
15 days |
7 days |
|
Organization Units |
7 days |
7 days |
15 days |
15 days |
7 days |
|
Students |
7 days |
7 days |
15 days |
15 days |
7 days |
|
Other* |
5 days |
5 days |
7 days |
7 days |
5 days |
Table 2: Time-based Quota Limits
REFERENCES: Administrative Policies and Procedures: Storage Quotas