UGS

Curriculum Review Workflow

Introduction

The Curriculum Review Workflow facilitates the process of proposing and approving curriculum changes.

Please ensure you are using a SUPPORTED WEB BROWSER to access the form. The latest version of Chrome or Firefox is recommended. Do not log into the PORTAL or myCSUNbox concurrently. The form will timeout after 20 minutes of inactivity.

Email notifications may take up to 5 minutes.

Resources

Curriculum Review Workflow

CSUN Curriculum Review Workflow

The curriculum review workflow starts with the faculty submitter. A complete proposal routes to the department chair.

The department chair circulates the proposal with the department faculty (or department curriculum committee, if applicable). The chair also consults with other affected colleges, departments and programs. Once reviewed by the department faculty, the chair enters the decision or returns the proposal for changes. An approved proposal continues in the workflow and is routed to the college associate dean. An automatic notification is sent to the library.

The associate dean routes the proposal to the college curriculum committee. Once reviewed by the committee, the designee enters the decision or returns the proposal for changes. An approved proposal continues in the workflow.

The associate dean circulates the college’s approved proposals with the university associate deans, EPC/GSC chairs, executive secretaries and recording secretaries. Modification and/or consultation may be requested prior to EPC/GSC review.

The associate dean routes the college’s approved proposals to EPC (undergraduate) or GSC (graduate). In some cases a proposal may need to be reviewed by both committees. Once reviewed by EPC and/or GSC the designee enters the decision or returns the proposal for changes. An approved proposal will continue in the workflow.

The EPC/GSC recording secretaries route the approved proposals to the registrar. The appropriate campus area will update SOLAR or DARS and mark the proposal as complete, ending the workflow. An email notification with a link to the archived proposal is sent to the submitter, department chair and associate dean.

User Guides and Reference Sheets

User Guides

Download the applicable user guides below:

Reference Sheets

Frequently Asked Questions

  1. Do I need to use a specific web browser to access the proposal form?
    Yes, please refer to the CSUN IT OnBase website for the list of support browsers. The list has been updated for OnBase 18. For technical assistance, please contact your College IT.
  2. How do I access a saved/completed proposal form?
    A link to access the proposal form is sent to the submitter's email address entered on the form. The same proposal link is used throughout the workflow. Note: The email notification is sent from No-Reply-OnBase. This email address is not setup to receive emails. Please contact curriculum@csun.edu with questions.
  3. How do I access the proposal form if I lost or never received the email notification?
    Contact curriculum@csun.edu to obtain a copy of the email notification. When you access the proposal, verify that your email address was entered correctly on the form.
  4. Do I need to login to access the proposal link from the email notification?
    Yes, you will be prompted to login with your CSUN User ID and password.
  5. How do I access proposals from off campus?
    VPN is required to access proposals from off campus. See VPN for more information or contact your local IT support.
  6. Can I review track changes/revision history on the proposal form?
    The form does not display track changes or revision history.
  7. Can I copy and paste text from another file/source into the curriculum proposal form?
    Any text copied from another file/source (e.g., Word, email, website) must be pasted as plain text in the proposal form. See the Copy/Paste (Plain Text) Instructions (.pdf) Reference Sheet for details.
  8. What file types can be attached to the curriculum proposal form?
    PDF is preferred. Multiple documents should be consolidated into one file whenever possible to reduce the number of attachments. Adobe Creative Cloud software is available for use on all faculty and staff university-owned computers. Note: Once the form is saved the attachment cannot be deleted.
  9. How can I print or save a copy of a proposal form?
    The Print button is available at the bottom of any saved form. Use the Print button to print a hard copy. Depending on the web browser you can select Print to save the form as a PDF (note: Chrome supports printing the form to a PDF file.) See the Print/PDF Instructions (.pdf) Reference Sheet for details.
  10. How do I share a copy of the proposal for feedback?
    To share a copy of the proposal, use the Print button to save a PDF of the form. Feedback can be provided directly on the PDF using the Adobe Reader comment and annotation icons.
  11. How long can the proposal be open until it times out?
    For security reasons, the form will timeout after 20 minutes of inactivity. If you are editing the form be sure to save regularly.
  12. What happens with denied proposals?
    Proposals that have been denied by the department or one of the approval committees (College Curriculum Committee, Educational Policies Committee, Graduate Studies Committee) are no longer part of the workflow. The proposal will be archived in OnBase.
  13. What is the process for consulting the library?
    When the department approves a proposal, an automatic email notification is sent to the library with a link to view the form.

University Curriculum Deadlines

Educational Policies Committee and Graduate Studies Committee

Fall 2019

  • May 22, 2019: Deadline for all Fall 2020 Curriculum Proposals, including New Selected Topics Series/Placeholders; and New Experimental Topics Courses for Spring 2020
  • August 23, 2019: Deadline for Colleges to submit revised Curriculum Proposals to be reviewed by EPC/GSC during Fall 2019 for Fall 2020 implementation
  • September 6, 2019: Deadline for Colleges to submit Previously Offered Experimental Topics Courses, and New and Previously Offered Selected Topics for Existing Series to be offered in Spring 2020

Spring 2020

  • December 10, 2019: Deadline for all Spring 2021 Curriculum Proposals, including New Selected Topics Series/Placeholders; and New Experimental Topics Courses for Fall 2020
  • January 24, 2020: Deadline for Colleges to submit revised Curriculum Proposals to be reviewed by EPC/GSC during Spring 2020 for Spring 2021 implementation
  • January 31, 2020: Deadline for Colleges to submit Previously Offered Experimental Topics Courses, and New and Previously Offered Selected Topics for Existing Series to be offered in Fall 2020

Please contact your associate dean for college curriculum deadlines.

Resources

Catalog Copy Templates

Listing Across GE Sections

Process

To submit a request to add an additional GE section to a previously-certified GE course, initiate a Curriculum Proposal Form for a Course Modification and complete the minimum required fields (indicated with an asterisk). In addition:

  1. In the Justification section of the proposal, briefly explain (in no more than one paragraph) how the course meets the SLOs of the proposed GE section.
  2. Attach:
    1. Student Learning Outcome Matrix for the proposed GE section demonstrating that the course SLOs meet at least two of the GE section SLOs.
    2. Course syllabus updated to include the relevant SLOs from the proposed GE section (as required by CSUN’s Syllabus Policy).
  3. Enter the Record of Consultation, if applicable.
  4. The proposal must be submitted by the College to EPC according to the normal EPC curriculum calendar.

Matrices

Revised 11/15/19

Memo Templates

College and Department/Program Names

CollegeDepartment or Program
David Nazarian College of Business and EconomicsAcctng & Info Sys
College of Social and Behavioral SciencesAfrican Studies
College of Social and Behavioral SciencesAfricana Studies
College of HumanitiesAmerican Indian Studies
College of Social and Behavioral SciencesAnthropology
Mike Curb College of Arts, Media, and CommunicationArt
College of HumanitiesAsian American Studies
College of Social and Behavioral SciencesAsian Studies
College of Engineering and Computer ScienceAssistive Technology Engineering
College of Health and Human DevelopmentAssistive Technology Human Services
College of Science and MathematicsBiology
David Nazarian College of Business and EconomicsBusiness Honors
David Nazarian College of Business and EconomicsBusiness Law
College of Social and Behavioral SciencesCalifornia Studies
College of HumanitiesCentral American Studies
College of Science and MathematicsChemistry/BioChem
College of HumanitiesChicano/a Studies
College of Health and Human DevelopmentChild & Adolescent Devel
Mike Curb College of Arts, Media, and CommunicationCinema & TV Arts
College of HumanitiesCivic and Community Engagement
College of Engineering and Computer ScienceCivil Eng & Construction Mgmt
College of Health and Human DevelopmentComm Disorders & Science
Mike Curb College of Arts, Media, and CommunicationCommunication Studies
College of Engineering and Computer ScienceComputer Science
College of Social and Behavioral SciencesCriminology and Justice Studies
David Nazarian College of Business and EconomicsDNCBE/Graduate Progs
David Nazarian College of Business and EconomicsEconomics
Michael D. Eisner College of EducationEducation/Deaf Studies
Michael D. Eisner College of EducationEducation/Ed Psych & Coun
Michael D. Eisner College of EducationEducation/Elementary Ed
Michael D. Eisner College of EducationEducation/Policy Studies
Michael D. Eisner College of EducationEducation/Secondary Ed
Michael D. Eisner College of EducationEducation/Special Ed
College of Engineering and Computer ScienceElec & Comp Engr
College of HumanitiesEnglish
College of Health and Human DevelopmentEnvir & Occup Health
College of Health and Human DevelopmentFamily Consumer Sciences
David Nazarian College of Business and EconomicsFinance, Fin Plan, & Ins
College of HumanitiesGender and Women's Studies
College of Social and Behavioral SciencesGeography & Envir Studies
College of Science and MathematicsGeological Science
College of Health and Human DevelopmentHealth Sciences
College of Social and Behavioral SciencesHistory
College of Social and Behavioral SciencesHuman Sexuality
College of HumanitiesHumanities, Graduate Level
Research and Graduate StudiesInterdisciplinary Studies
College of HumanitiesJewish Studies
Mike Curb College of Arts, Media, and CommunicationJournalism
College of Health and Human DevelopmentKinesiology
College of HumanitiesKnowledge Management
College of HumanitiesLiberal Studies Prog
College of HumanitiesLinguistics and TESL
David Nazarian College of Business and EconomicsManagement
College of Engineering and Computer ScienceManuf Sys Eng & Mgmt
David Nazarian College of Business and EconomicsMarketing
College of Science and MathematicsMathematics
College of Engineering and Computer ScienceMechanical Engineering
College of HumanitiesMiddle Eastern and Islamic Studies
College of HumanitiesModern & Classical Lang
Mike Curb College of Arts, Media, and CommunicationMusic
College of Health and Human DevelopmentNursing
College of HumanitiesPhilosophy
College of Health and Human DevelopmentPhysical Therapy
College of Science and MathematicsPhysics & Astronomy
College of Social and Behavioral SciencesPolitical Science
College of Social and Behavioral SciencesPsychology
College of Social and Behavioral SciencesPublic Administration
College of Social and Behavioral SciencesPublic Policy
College of Social and Behavioral SciencesPublic Sector Management
College of HumanitiesQueer Studies
College of Health and Human DevelopmentRecreation & Tourism Mgmt
College of HumanitiesReligious Studies
College of Social and Behavioral SciencesSocial Work
College of Social and Behavioral SciencesSociology
David Nazarian College of Business and EconomicsSystems & Operations Mgmt
Mike Curb College of Arts, Media, and CommunicationTheatre
Undergraduate StudiesUndergraduate Studies
College of Social and Behavioral SciencesUrban Studies & Planning

Updated July 2018