Graduate & Undergraduate Students Traveling for a Service-Learning Experience
All service learning trips must be reviewed and approved by the Office of Community Engagement prior to making travel arrangements. If the trip is to be a part of a currently offered CSUN course, the department chair shall send the proposal to the Office of Community Engagements to ensure the organization with (for) which students are conducting service learning must have an approved partnership with CSUN before student service begins. Students will complete a Service Learning Plan and Agreement, and the courses will be recorded in the service learning database.
For more information, visit the website for the Office of Community Engagement.
Travel Approval Process
Before planning any international travel, the traveler must determine if the planned travel destination has an active travel alert or warning. Several resources to assist in identifying which countries/destinations are considered high risk can be found on the U.S. State Department Travel Warning List and the CSUN Insurance and Risk Management website.
Planned international field trips or international internships or international service learning to locations listed by U.S. State Department and/or the CSURMA as a high hazardous or war risk destination require additional approvals, longer review times, and higher levels of insurance in keeping with CSU international travel risk requirements.
The first step for approval of international travel is to purchase insurance through CSUN’s Office of Insurance and Risk Management. The following documentation will be required as part of the overall application for approval:
- Foreign Travel Insurance Program (FTIP) Documentation (provided by Cyndi Paull)
- Approval of Travel Request Form with all required signatures. Complete the form with the Faculty name + no. of students (Example: Owen Doonen + # Students)
- Cover letter explaining the purpose of the trip
- Course Syllabus or Educational Objective
- International Travel Lodging information
- Academic Field Trip Waiver of Liability and Hold Harmless Agreement (completed by all students travelling)
- Student Air Travel Voluntary Participation (to be sent to each student by the academic department chair) - Designation of Authority Memo
- Documentation of Faculty Training Session
- Documentation of Pre-Departure Orientation conducted by a faculty advisor
Record Retention: The Office of the Senior International Officer will keep a copy of the documents listed above.
To comply with Academic Affairs University Policy 100-02: Existing Academic Credit Course with International Field Trips or International Internships or International Service Learning, international activities as part of an existing CSUN academic credit course shall also be reviewed and approved by the campus Purchasing and Contracts Office (if university agreements are required, e.g., internships), risk management officer, department chair or program director (following procedures approved by the academic unit), college dean, dean of the CSUN Tseng College (where appropriate), and the provost. The routing form is available from the office of the Senior International Officer, which will initiate the review process after the application has been submitted. The completed (signed and dated) routing form will be retained by the office of the Senior International Officer.