Graduate & Undergraduate Students Traveling Internationally for an Internship
Before planning any international travel, the traveler must determine if the planned travel destination has an active travel alert or warning. Several resources to assist in identifying which countries/destinations are considered high risk can be found on the U.S. State Department Travel Warning List and the CSUN Insurance and Risk Management website.
Planned international field trips or international internships or international service learning to locations listed by U.S. State Department and/or the CSURMA as a high hazardous or war risk destination require additional approvals, longer review times, and higher levels of insurance in keeping with CSU international travel risk requirements.
Prior to obtaining approval for travel, the internship site must have a current Internship Agreement through CSUN’s Purchasing and Contracts Administration. To request a new agreement, the student and faculty advisor must complete and submit the Internship Agreement Request Form.
Once the agreement is executed, the student and faculty advisor may move forward with requesting approval of travel and purchase insurance from CSUN’s Office of Insurance and Risk Management. The following documentation will be required as part the overall application for approval:
- Internship Learning Plan
- Internship Site Self-Assessment Form
- Internship Waiver
- Internship Orientation Confirmation Form
- Foreign Travel Insurance Program (FTIP) Documentation (provided by Cyndi Paull)
- Approval of Travel Request Form with all required signatures
- Cover letter explaining the purpose of the trip
- Course Syllabus or Educational Objective
- International Travel Lodging information
- Academic Field Trip Waiver of Liability and Hold Harmless Agreement (completed by all students travelling)
- Student Air Travel Voluntary Participation (to be sent to each student by the academic department chair) - Designation of Authority Memo
- Documentation of Pre-Departure Orientation conducted by a faculty advisor
Record Retention: The Office of the Senior International Officer will keep a copy of the documents listed above.
International activities as part of an existing CSUN academic credit course shall also be reviewed and approved by the campus Purchasing and Contracts Office (if university agreements are required, e.g., internships), risk management officer, department chair or program director (following procedures approved by the academic unit), college dean, dean of the CSUN Tseng College (where appropriate), and the provost. The routing form is available from the office of the Senior International Officer, which will initiate the review process after the application has been submitted. The completed (signed and dated) routing form will be retained by the office of the Senior International Officer.