University Travel

International & High Risk Travel Quick Guide

Staff and Faculty traveling on official CSUN business to a international or high risk destination must follow these procedures prior to booking reservations:

INTERNATIONAL TRAVEL

Allow for at least 15 business days to process the request.

1. Complete and print a Foreign Travel Insurance Request form.

2. Complete the International Travel Daily Itinerary Form.

3. Email or Fax the request and itinerary to Risk Management for travel insurance.
    - An email will be sent to the traveler when insurance coverage is bound. 
    - Email: ftip@csun.edu or Fax: 818-677-5089

4. Upon receipt of the insurance email confirmation, create an online eTravel Travel Authorization.
    - Select Int'l Expense Types (Air, Rental, etc)

5. Attach the following information to the online eTravel Travel Authorization:
    - Insurance email confirmation from Risk Management
    - International Travel Daily Itinerary Form
    - Foreign Travel Insurance Request Form
    - Related documentation required by your College or Department.
    - Attachments preferred in PDF format

Review the Risk Management Foreign Travel page for more detailed information.

HIGH RISK DESTINATIONS:

Allow for at least 50 days to process the request.

1. Complete and print a Foreign Travel Insurance Request form.

2. Complete and print a Approval of Travel Request form
     - Email or Fax the request and itinerary to Risk Management for travel insurance
     - Email: ftip@csun.edu or Fax: 818-677-5089

3. Attach the following information to the request:
    - International Travel Daily Itinerary Form
    - Foreign Travel Insurance Request form
    - Related documentation required by your College or Department.
    - Attachments preferred in PDF format

     FACULTY: Hand Deliver the travel request to the Provost/VP Office located in University Hall, UN-220.        

      STAFF: Hand Deliver to the Division VP or delegate.

4. An email will be sent from Risk Management to the traveler when the request has been approved and the insurance coverage is bound.

5. Create an online eTravel Travel Authorization.
    - Select Int'l Expense Types (Air, Rental, etc)

6. Attach the following information to the online eTravel Travel Authorization:
    - All approved International paper documentation.
    - Related document required by your College or Department.
    - Attachments preferred in PDF format

Review the Risk Management Foreign Travel page for more detailed information.

INTERNATIONAL TRAVEL EXPENSES:

1. Must be converted to US Currency using Onada Currency Converter.

2. Attach currency conversion using date the expense incurred or credit card statement reflecting charges to the Expense Report.

  • If the credit statement is not available, print out the online activity report reflecting the charges.  
    • Credit card international transaction fees are reimbursable.  Enter on a separate line as "Misc" on the Expense Report.
REV: 8-1-17