Non-Employee Travel

California State University, Northridge (CSUN) reimburses Non-Employees for business-related travel expenses that are ordinary, reasonable, necessary, and not extravagant. All Non-Employee travel arrangements and reimbursement requests must comply with the CSU Travel Policy and related procedures.

Non-Employees may include:

Prospective employees (candidates)
Students (traveling individually)
Volunteers
Independent contractors and Consultants
Foreign Visiting Scholars
Other individuals as defined in the CSU Travel Policy

Non-Employee Travel Process:

Important: This process is intended for individual travel reimbursements only. Students traveling with faculty or staff should not use this guide.

Departments must submit the Non-Employee Concur Travel Profile Request.

The profile provides basic information needed to process non-employee travel arrangement and reimbursement in Concur.

Please allow 48 hours from time of submission to refresh non-employee profile in Concur.

Departments must complete the Non-Employee Travel Request in Concur. Please review the Concur Non-Employee Travel Guide for additional information.

Reimbursement rates must comply with the CSU Travel Policy.

Non-Employee may book their own travel arrangements in accordance with the CSU Travel Policy.

Departments may also book travel on behalf of a Non-Employee. For example, flights may be booked by contacting Christopherson Business Travel (CBT) advisor team: 855-993-0939 or e-mail University.Travel@cbtravel.com, while hotels for candidates may be arranged through a CSUBUY purchase order.

For additional guidance, review the Concur Non-Employee Travel Guide.

The department must submit an expense report in Concur that is associated with the approved Non-Employee travel request. This step is required to complete the reimbursement process.

Expense reports must be submitted within 60 days of the trip end date, as required by the CSU Travel Policy. If the report is not submitted within this timeframe, the reimbursement may be treated as taxable income under IRS guidelines.