TUC Sponsored Programs

Updates regarding Travel guidelines

July 1, 2020

Good morning, Principal Investigators and Research Administrators:

Below are updates to travel guidelines which are effective today, July 1, 2020.


Required Approval for all Travel in FY 2020-21

On June 26, the Chancellor’s Office issued a memo eliminating all non-essential international and domestic travel through June 30, 2021. Campus Presidents will have the authority to approve exceptions for travel when there are compelling reasons that support academic and co-curricular mission of the campus. Thus, the campus has provided guidelines for traveling on sponsored projects.

Prior to arranging any international, domestic, or local travel on a sponsored project, Principal Investigators (PIs) must submit their request and justification for a travel exception to their Dean. Your Dean will review the request and will forward the request to the Provost office to evaluate whether an exception will be given. Once a travel exception from the President is issued, the traveler must submit a myCSUNglobe application (for international travel) and travel authorization with the exception approval attached to the request. Travel authorization is required for all sponsored project travel (international, domestic and local).


Banned State – Idaho

The California State University has expanded travel prohibitions for business travel to include Idaho.

Additional information specific to this change can be found on the State of California Department of Justice website. AB 1887 travel restrictions are effective January 1, 2017 and apply to all CSU employees, officers, or members, as well as non-employee travelers, including students. Travel restrictions to these states are a direct result of Assembly Bill 1887, approved by Governor Jerry Brown on September 27, 2016.

As a reminder, individuals traveling to a banned state on a sponsored project must complete a request for approval of travel to prohibited states prior to their trip.


Foreign travel insurance

Due to CSU cost recovery policy, travel insurance costs for international travel related to a sponsored project will be allocated and charged to the corresponding sponsored project. TUC will work with the campus (Risk Management office and Financial Services department) to record the cost and properly allocate this expense as indicated on the traveler’s expense report. Please note that your liaison will keep this cost into consideration when approving an eTravel expense report for international travel. 


I hope you are all staying safe. Please contact me if you have any questions.


Thank you,

Grace Slavik, Associate Director, Post Award