TUC Sponsored Programs

TUC Purchasing Policy Update

November 9, 2023

Dear Principal Investigators and Research Administrators:

Please be advised that the TUC Purchasing Policy has been updated to accommodate the changes in federal guidelines, state laws, and CSU and CSUN policies and procedures.

The current TUC Purchasing Policy (AC007) is posted in TUC Policies and Procedures page. Below is the summary of changes:


Summary of changes

Method of Procurement and purchasing threshold (page 2 to 5)

<=$10,000: Competition or informal solicitation not required but recommended.
$10,001 to $49,999: Two or more informal quotes
$50,000 to $100,000: Three or more informal quotes
$100,000 or more: Formal solicitation

Vendor Debarment and Suspension (page 5)

TUC will not procure any services or goods with vendors who are suspended and debarment. All vendors must undergo vendor debarment and suspension checks as required by federal granting agencies.

Sustainability/Single Use Plastics (Page 6)

Purchase preference shall be given to reusable products, followed by locally compostable and/or recyclable products. Purchases of plastic water bottles, plastic straws, plastic bags, polystyrene (e.g., STYROFOAM) should be eliminated to the maximum extent economically feasible. In an effort to comply with the CSU Single Use Plastics Policy and CSUN’s goal to eliminate single-use plastic bottles by January 1, 2023, the purchase of single use water bottles shall be replaced with the purchase of alternate aluminum cans or reusable alternatives.

Hazardous materials procurement (page 6)

Procurement of hazardous materials will follow campus policy. Only purchase orders (form attached) should be used for these purchases.

Gene Synthesis Equipment or Gene Synthesis Products (pages 6 and 7)

Prior to purchasing gene synthesis equipment or gene synthesis products, check the Smartsheet dashboard and tool for compliance with AB1963 or for requesting attestation forms: Gene Synthesis Smartsheet

TUC Purchasing Card (pages 7)

TUC Purchasing card general guidelines have been included in the policy. Any purchases in p-card must follow the purchasing policy.

Attached is the new Purchase Order form. We will be using this form effective December 1, 2023. Enclosed as well is the TUC Purchasing Policy slides that we used to train TUC Financial Services staff. This will reference the important sections of the policy. Please review these materials prior to purchasing items. 

Thank you for your cooperation.


Grace Slavik, Associate Executive Director, Financial Services