TUC Sponsored Programs

TUC Closing of Fiscal Year 22-23

June 11, 2023

Dear Principal Investigators and Research Administrators:

The end of the fiscal year is rapidly approaching and we would like to ask for your assistance in properly closing our books for fiscal year 22/23 (July 1, 2022 to June 30, 2023).

Please review your financial records, including your detail trial balance report(s), and perform the following functions as described below before the due dates. In addition, we ask that you promptly review and approve requests as they come in your queue in order to meet the year-end deadline. 

Due Date

Type of Request


Questions? Please contact…

June 19, 2023 at 5PM

Purchase Orders

Review and submit all unsigned completed purchase orders (and quote/bid/sole source forms for purchases $10K or more) as an email attachment to aptuc@csun.edu. Please remove or redact any level 1 protected data information on the form (https://www.csun.edu/it/protected-data) if there are any. TUC Accounts Payable will then route the forms via Adobe Sign for signature approval.

Any purchase orders submitted after June 19, 2023 will be processed on July 1, 2023 to give our staff time to properly encumber pending purchase order prior to year-end.

TUC Accounts Payable





June 19, 2023 at 10AM

eTime and Salary Payment Authorization Smartsheet Requests


Review and approve all payroll for work performed in FY 22/23.

TUC Payroll

June 30, 2023 at 10AM

Additional Pay Requests for work performed on or before June 30, 2023

All additional pay requests for work performed on or before June 30, 2023 must be fully approved in payment authorization, or accrued in the project (please see Accruals below).

Your Post-Award Liaison

June 30, 2023 at 5PM

Cost Transfer Requests

Review your detail trial balance report(s) and submit all cost transfer requests for expenditures incurred in Fiscal Year 2022/23

Your Post-Award Liaison

June 30, 2023 at 5PM

Reimbursement Requests/Check Requests

Review, approve and submit via electronic TUC check request all outstanding reimbursement requests incurred in FY 22/23. TUC Electronic Check Request is available in myNorthridge portal under The University Corporation pagelet. Below are the links to the submitter and approver guides to assist you in submitting your requests.


TUC Electronic Check Request submission guide for faculty and staff

TUC Electronic Check Request submission guide for students

TUC Electronic Check Request approver guide


Guidelines and questions regarding check request can be found in https://www.csun.edu/sponsoredprograms/reimbursements.


TUC electronic check request form will be offline from July 3 to July 7, 2023 to give our staff time to properly process FY 22/23 expenditures. Please submit request form in a timely manner.

Your Post-Award Liaison

July 6, 2023 at 5PM

TUC P-card

Allocate and code transactions in US Bank website, and report any purchases incurred during 6/18/23 to 6/31/23.

Your Post-Award Liaison

July 6, 2023 at 5PM


Report all individual expenses over $5,000 that were incurred in Fiscal Year 2022/23 but not yet booked as actual expenditures to me or to your Post-Award liaison.

Please report each expense allocating it to an account, fund, department and project ID, providing a description of the expense and the time the expense is incurred. Please ensure that you meet the July 5th deadline. Expenditures incurred in Fiscal Year 2022/23 and not reported to TUC by this due date will not be included, and therefore, would misstate our financial statement.

Your Post-Award Liaison
Grace Slavik

Please feel free to contact me, Cindy Ruan, or your Post-Award liaison if you have any questions.

Thank you,

Grace Slavik

Associate Executive Director, Financial Services