May 19, 2022
Good morning, Principal Investigators and Research Administrators:
As we wrap up spring 2022 semester, here are a few reminders especially if you plan to do sponsored projects work during the summer.
New hires, including hiring new student employees (these are individuals paid via payroll)
If you plan to hire new employees in your sponsored project, please remember that individuals must complete the new hire sign in process prior to allowing them to work on your project.
Federal regulations require all employers to verify that individuals are authorized to work in the United States, which includes ensuring that an individual has social security card and number. The Form I-9 (Employment Eligibility Verification) must be completed for every new employee (including citizens and noncitizen nationals of the United States) BEFORE the first day of work. Furthermore, failure to comply with these requirements may result in civil penalties incurred by The University Corporation and CSU Northridge.
Please visit the PI FAQ page regarding personnel and payroll if you have any questions. Please contact firstname.lastname@example.org or your Post-award liaison if you have specific questions not addressed in the FAQ page.
Additional Pay – Spring 2022
All spring 2022 pre-authorization requests must be completed by May 25, 2022. After this date, you will not be able to enter any pre-authorization requests for spring 2022 semester. Due to Fiscal Year 21/22 ending, deadline to submit spring 2022 additional payment requests is on June 30, 2022 at 10AM.
Below are the links to the training videos for both pre-authorization and request of payment:
TUC Pre-Authorization Video: https://youtu.be/jhpJQRIYi58
TUC Request of Payment Video: https://www.youtube.com/watch?v=ruG5xhpHH_Y
Spring 2022 additional pay guide file name is “TUC SP Fair – Additional Pay” (attached to this email)
For any questions, please contact your Post-award liaison.
Additional Pay – June 2022
Summer 2022 TUC Additional Pay system is now open. Please submit your pre-authorization for May and June 2022 as soon as possible. Due to Fiscal Year 21/22 ending, deadline to submit May and June 2022 additional pay payment authorization requests is on June 30, 2022 at 10AM.
Please note that if you submit now additional pay pre-authorization requests for July or August 2022 work, the request will have current compensation rate. The system does not correct compensation rate due to general salary increase, or adjusts the daily rate, on submitted pre-authorization request. Therefore, I recommend that if you anticipate a general salary increase on July 1, 2022, please wait until the new compensation rate posts on additional pay system. For compliance and audit reasons, TUC will not issue payment adjustments once the payment request is paid.
Please find SummerHowToGuide PDF file to help you submit summer additional pay requests. Below are the guidelines for summer 2022:
- If you are working on a federal or federal pass-through project, you must choose “base salary pay rate” as payment type.
- Academic Year (AY) faculty have a total of 75 days available (125% of base time) for additional work during the summer. This total includes summer courses. The guide below provides the available days per month.
Federal and federal pass-through
- 12-month faculty have a total of 15 days (25% of base time) to use for additional work during the summer. The guide below provides the available days per month.
- A 12-month faculty cannot do any other additional work if teaching a summer course and must claim vacation days to make up for the overage of teaching a course.
Please feel free to contact your Post-award liaison or me if you have any questions.
Director, Sponsored Programs Administration & Systems Improvements