TUC Sponsored Programs

REMINDERS: New Hires on Sponsored Projects, TUC Additional Pay System for Fall 2023 and Winter 2024

December 12, 2023

Good evening, everyone:

As fall 2023 is about to close, I want to send a few important reminders before the campus holiday shutdown.

New hires (individuals paid via payroll), Timekeeping, and Overtime

If you plan to hire new employees in your sponsored project, or on your TUC A and/or E funds, please remember that individuals must complete the new hire sign in process prior to allowing them to work.

Federal regulations require all employers to verify that individuals are authorized to work in the United States. The Form i-9 (Employment Eligibility Verification) must be completed for every new employee (including citizens and noncitizen nationals of the United Stated) BEFORE their first day of work. Furthermore, failure to comply with these requirements may result in civil penalties incurred by The University Corporation and CSU Northridge. In addition, per the Internal Revenue Service (IRS), TUC will need to validate that the individual has a valid Social Security Card and number. Please note that TUC is a separate employer from CSUN.

Timesheets are used as a means of accurately recording hours worked and calculating pay. In order to remain compliant with Federal and State payroll regulations, all TUC employees must submit a timesheet semi-monthly according to the Payroll Schedule. These timesheets must be completed and approved timely.  

Under federal law, employers must pay non-exempt employees for all reported and unreported work hours they know or have reason to believe have been performed. This is true even if the work wasn't authorized or scheduled in advance.

Please visit the PI FAQ page regarding personnel and payroll if you have any questions. Please contact tuchr@csun.edu, or your Post-award liaison, if you have specific questions not addressed in the FAQ page.


Additional Pay – Fall 2023

All fall 2023 pre-authorization requests must be completed by December 22, 2023. After this date, you will not be able to enter any pre-authorization requests for fall 2023 semester. Please note that the campus, including TUC, is closed beginning December 22, 2023 and will not return until January 2, 2024.

The updated TUC additional pay guide is below:

TUC Additional Pay Guide

Additional Pay System Top 10 Tips

For any questions, please contact your Post-award liaison.


Additional Pay – Winter 2024

Winter 2024 session TUC Additional Pay system is open and will close on January 16, 2024.

Below are the guidelines for submitting additional pay on any sponsored project for winter 2024:

*       AY Faculty can submit pre-authorization to work up to 12 days (100%) total on federal and federal pass through projects, plus 3 days (25%) total on non-federal projects.

*       12-month faculty can submit pre-authorization to work up to 3 days (25%).

Please feel free to contact your Post-award liaison if you have any questions.


TUC Travel Guidelines

We are currently reviewing the recently updated CSU travel policy and will be sending out an email next week regarding the updated TUC travel guidelines. Please stay tuned.

Please feel free to reach out to your Post-Award liaison, or me, should you have any questions.


Thank you,

Grace Slavik, Associate Executive Director, Financial Services