June 3, 2020
Dear Principal Investigators and Research Administrators:
The end of the fiscal year is rapidly approaching and we would like to ask for your assistance in properly closing our books for fiscal year 2019/20 (July 1, 2019 to June 30, 2020). Please review your financial records and perform the following functions as described below. Please note that for the safety and health of our employees and yours, we are only accepting electronic submission of requests during this time. Guidelines regarding electronic submission are included below.
Review, approve and submit all outstanding Purchase Orders initiated in Fiscal Year 2019/20 by Friday, June 19, 2020 at 5 pm. Please follow the guidelines below when submitting requests.
Purchase Orders and Independent Contractor Forms
Please send as an attachment all unsigned completed purchase orders and request for independent contractor forms to . Please remove or redact any level 1 protected data information on the form (https://www.csun.edu/it/protected-data). TUC Accounts Payable will then route the forms via AdobeSign for signature approval. Please contact Stacey Lord at for any questions.
ETIME/SALARY PAYMENT AUTHORIZATION/ADDITIONAL PAY REQUESTS
Review, approve and submit all payroll requests, including faculty payment requests, for work performed on or before June 30, 2020 to The University Corporation (TUC) by Wednesday, July 1, 2020 at 10 am. If you need further assistance with eTime and salary payment authorization forms, please contact firstname.lastname@example.org. For additional pay assistance, please contact your Post-Award liaison.
Review, approve and submit all outstanding check requests incurred in Fiscal Year 2019/20 to TUC by Monday, July 6 2020 at 5 pm. Please follow the guidelines below when submitting requests.
Electronic Check Request
TUC Electronic Check Request is available in myNorthridge portal under The University Corporation pagelette. Attached are the submitter and approver guides to assist you in submitting your requests. Guidelines and questions regarding check request can be found in https://www.csun.edu/sponsoredprograms/reimbursements. You may also contact your Post-Award liaison if you have additional questions.
COST TRANSFER REQUESTS
Review your detail trial balance report(s) and submit all cost transfer requests for expenditures incurred in Fiscal Year 2019/20 to your Post-Award liaison by Monday, July 2020 at 5 pm.
Allocate and code transactions in US Bank website, and report any purchases incurred during 6/18/20 – 6/30/20 by Monday, July 6, 2020 at 5 pm.
Report all individual expenses over $5,000 that were incurred in Fiscal Year 2019/20 but not yet booked as actual expenditures to me or to your Post-Award liaison by Monday, July 6, 2020 at 5 pm. Please report each expense allocating it to an account, fund, department and project ID, providing a description of the expense and the time the expense are incurred. Please ensure that you meet the July 6, 2020 deadline. Expenditures incurred in Fiscal Year 2019/20 and not reported to TUC by this date will not be included and therefore, would misstate our financial statement.
Please feel free to contact me, your Post-Award liaison, or TUC Financial Services, if you have any questions.
Grace Slavik, Post Award Manager