May 31, 2018
Dear Principal Investigators & Research Administrators:
The end of the fiscal year is rapidly approaching and we would like to ask for your assistance in properly closing our books on the Fiscal Year 2017/18 (July 1, 2017 to June 30, 2018). Please perform the following functions as described below:
1.) PURCHASE ORDERS
Review, approve and submit all outstanding Purchase Orders initiated in Fiscal Year 2017/18 to TUC by Friday, June 22, 2018 at 5 pm.
2.) HOURLY TIMESHEETS/SALARY PAYMENT AUTHORIZATION/ADDITIONAL PAY REQUESTS
Review, approve and submit all outstanding timesheets, salary payment authorizations and faculty payment requests to The University Corporation by Monday, July 2, 2018 at 10 am. This includes all payments pertaining to Fiscal Year 2017/18.
3.) CHECK REQUESTS
Review, approve and submit all outstanding check requests incurred in Fiscal Year 2017/18 to The University Corporation by Friday, July 6 2018 at 5 pm.
4.) IMPORTANT: ACCRUALS
Report all individual expenses over $5,000 that were incurred in Fiscal Year 2017/18 but not yet booked as actual expenditures to The University Corporation by Friday, July 6, 2018 at 5 pm. Please report each expense in a separate memo, allocating it to an account, fund, department and project ID, providing a description of the expense and the time the expense are incurred. Please ensure that you meet the July 6, 2018 deadline. Expenditures incurred in Fiscal Year 2017/18 and not reported to TUC by this date will not be included and therefore would misstate our financial statement.
5.) TUC P-card,
Allocate and report any purchases incurred during 6/18/18 – 6/30/18 if they need to be accrued in FY2017/18 by Friday, July 6, 2018 at 5 pm. Otherwise the expense will be booked in the next fiscal year.
Please feel free to contact me, or your respective liaison, if you have any questions.