Procurement & Payments

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Purchase Order Invoice Approval Process


  • All invoices for purchase orders MUST be emailed directly to from the Vendor.
  • Vendors should NOT send invoices to the department.
  • Upon receipt of the invoice, Accounts Payable will email the invoice to the department for approval. 
  • Approval on the invoice should include:
    • Name of the approver
    • Signature
    • Date
    • Note on the invoice if this is the last invoice to complete the PO      
     Note: In the event multiple invoices are submitted for approval, each invoice must be approved individually when possible.
  • Send the approved invoices back to Accounts Payable via email ( for payment processing.