W-2 Forms

General Information:

  1. Annual W-2 Statements are mailed each January directly from the State Controller's Office to an employee’s address on record with Payroll Administration as of December 11th. For instructions on updating your address, refer to: Updating Personal Information

  2. The November period is considered to be the last pay period of the tax year and the December pay period (warrant issued on January 1) is the first pay period of the new tax year.

  3. W-2's returned by the post office are kept on file in Payroll Administration. You may contact the office after February 1st to inquire if your W-2 was returned to the campus.

Requesting a Duplicate W-2 form:

  1. If you do not receive a W-2 Form, or if you need a duplicate W-2:

  2. If you have not received your W-2 by January 31, please verify your address on file with Human Resources by accessing the link inside the portal in the HR tab > Personal Information > Update Personal Information.”

    Duplicate copies of W-2's can be requested from the State Controller's Office. Information is online:


 On Campus Tax Payer Preparation Assistance:

CSUN VITA Clinic -

A cost-free income tax assistance service provided to low-income residents of the San Fernando Valley and beyond. Under the supervision of experienced tax practitioners, trained and certified CSUN students provide free tax preparation services (federal and state) to eligible low income taxpayers. Services are generally offered at the CSUN campus and several remote sites in the community from late January through April 15 each year.

The Bookstein Low Income Tax Payer Clinic -

The mission of the Bookstein Low Income Taxpayer Clinic (LITC) is to provide free representation to low income taxpayers facing tax disputes with the IRS.  The Clinic operates year round and is powered by undergraduate accounting and graduate tax students who are trained to provide assistance to low income taxpayers. Under the supervision of an experienced tax faculty, students are assigned to represent low income taxpayers who are facing a dispute with the Internal Revenue Service.