Solar Self Reporter Student Employee Fact Sheet

Time and Labor Timesheet/Factsheet for Student Employees

All hours worked for student employees are recorded on the Timesheet in the Time & Labor module. Listed below is general reference information regarding time reporting. For step-by-step instructions on how to access and report time in the system, refer to

Student Assistant/Trainee Classifications Student Assistants/Trainees may be assigned to the following job classifications. Students should consult with their hiring department(s) to ensure that hours worked are posted against the appropriate job(s).

Student Assistant Job Classification


The conversion chart for reporting partial hours worked on the Timesheet is shown in the conversion chart. All partial hours worked must be reported to the tenths of an hour. For example, student starts work at 8:00 a.m. and ends at 10:15 a.m., report 2.30 hours for the day and not 2.25 hours. Time that is reported to the hundredths of an hour will not generate pay (e.g. 2.25).

Time Reporting Conversion Chart


Student Assistants/Trainees are allowed to work up to 20 hours per week during the school year. This weekly maximum applies to all Student Assistants/Trainees, including those holding multiple student job classifications. Hours from all positions are combined to determine the weekly maximum. Students holding more than one job should inform their departments of the multiple appointments to ensure that all hours worked do not exceed the weekly maximum. Exceptions to this policy require approval from the department Financial Manager and/or the Work Study Office for work study classifications; exceptions are only granted for emergency situations.
When school is not in session during semester breaks, Student Assistants may work up to a maximum of 40 hours per week, but may not be scheduled to work overtime. Overtime is defined as more than 40 hours per week.


Student positions are not eligible for overtime. Overtime is defined as hours exceeding 40 hours per week. A schedule may exceed 8 hours per day provided the total for the week does not exceed 40 hours.


For time reporting related inquiries, contact your supervisor/manager, department Timekeeper, or Approver. For system related inquiries, call the SOLAR HR hotline at (818) 677-1000 (press 2 then press 3) or email