Insurance for Special Events
University-Sponsored, On-Campus Events
University departments and students sponsoring events on campus that present a liability exposure to the university may be required to purchase Special Event insurance. Special Event insurance provides short-term liability coverage on an as-needed-basis. Insurance requirements and premiums are determined by the type of activity, type and number of participants, and duration of the event. The list below includes activities that typically require special event coverage:
- event attendees are off-campus visitors (or advertised to the general public)
- event attendees or participants are minors
- event includes vendors or exhibitors
- event includes musicians or entertainers
- event includes rides, mechanical devices, inflatables, or animals
- event includes alcoholic beverages served
The primary responsibility of the individuals "in charge" of a special event includes managing the risks of the activities, participants, operations, personnel, and property to support a successful outcome.
To determine whether Special Event insurance is required, the event organizer must complete a Risk & Insurance Assessment Form. Based on the outcome of the risk assessment, participants may be required to sign a Release of Liability. Additionally, all external entities must comply with CSU insurance requirements. Please allow up to two weeks for review and processing.
University-Sponsored, Off-Campus Events
University departments sponsoring events off campus may be asked to provide evidence of the university's liability insurance. If an Additional Insured Endorsement is requested, an executed contract between the university and the off-campus entity is required. To request a certificate of insurance or for additional information, contact Risk Management
Non-University Sponsored, On-Campus Events
Individuals or organizations hosting non-university-sponsored events or activities on campus must also comply with insurance requirements. For use of campus facilities, an executed contract and evidence of adequate insurance are required. For further information, contact University Licensing