Vendor Insurance Requirements

Acceptable Evidence and Approval: Electronic submission is the required method for submitting your documents. Evident is CSUN’s online insurance compliance system, designed to make submitting and retrieving insurance information quick and easy. It uses the standard insurance industry form known as the ACORD 25 Certificate of Liability Insurance in electronic format. Evident’s advantages include: standardized, universally accepted forms, paperless approval transactions (24 hours a day, 7 days a week), and security checks and balances. The easiest and fastest way to get approval for your insurance is to have your insurance broker or agent submit the appropriate certificate of insurance on your behalf.   

Contractor must provide CSUN Certificate of insurance with a thirty (30) day written notice of cancellation AND Primary Noncontributory, AND Waiver of Subrogation, AND an Additional Insured Endorsement naming CSUN as an additional insured, completed by your insurance provider. If the policy includes an automatic or blanket for additional insured endorsement, the Certificate must clearly state that CSUN is covered as an automatic or blanket for additional insured. An endorsement naming CSUN as an Additional Named Insured and Loss Payee, "as Its Interests May Appear," is required on property policies. All certificates of insurance must be issued by a person authorized to bind coverage, whether that is the authorized agent, broker, or insurance underwriter. 

Renewal: When renewing an existing policy, have your insurance broker or agent submit a new Acord 25 Certificate or update the existing Acord 25 Certificate, along with the endorsements, using a link provided by Evident (via email), which is active for 30 days and can be used once.   

For any questions regarding the submission process, contact Evident at support@evidentid.com. For Insurance requirements, reference CSUN Insurance requirements.

Vendor/Contractor shall maintain for not less than the duration of the contract between Vendor/Contractor and University, at least the following types and amounts of insurance for claims that may arise from or in connection with services or products provided:

  • General Liability - comprehensive or commercial with minimum limits of $2,000,000 per occurrence and $4,000,000 general aggregate.
  • Business Automobile Liability - minimum limits for Owned, Scheduled, Non-Owned, or Hire Automobiles is $1,000,000 per accident for bodily injury and property damage. $5M for transportation services (e.g., buses and shuttles).
  • Workers’ Compensation - evidence of coverage as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a minimum limit of $1,000,000 per accident for bodily injury or disease.
  •  Professional Liability (Errors and Omissions) – if applicable, minimum limits of $2,000,000 per claim and $4,000,000 aggregate.
  • Cyber Liability Insurance – if applicable, with limits not less than $5,000,000 per occurrence or claim, $5,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, the release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.
  • Sexual Abuse or Molestation (SAM) Liability Insurance– if applicable: If the CGL policy referenced above is not endorsed to include affirmative coverage for sexual abuse or molestation, the Contractor shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit of no less than $1,000,000 per occurrence.

Insurance shall be placed with insurers with a current A.M. Best’s rating of no less than A: VII.

CSU, Northridge

Attn: Risk Management

18111 Nordhoff Street

Northridge, CA 91330-8458

Policies must include additional insured endorsements that contain the following provisions.

 

a) Additional Insured: for General Liability & SAM

All of the entities listed MUST be included as additional insured: The State of California, the Trustees of The California State University, California State University, Northridge, and employees, officers, directors, volunteers, and agents (collectively “University”) are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement of the Contractor’s insurance.

 b) Primary, Non-Contributory Insurance: for General Liability

For any claims related to any project, the vendor/contractor's insurance coverage shall be primary insurance with respect to the State of California, the Trustees of The California State University, California State University, Northridge, and employees, officers, directors, volunteers, and agents (collectively “University”). Any insurance or self-insurance maintained by the Campus, its officers, officials, employees, or volunteers shall be in excess of the Contractor’s insurance and shall not contribute to it.

c) Waiver of Subrogation: for General Liability & Workers' Compensation

The contractor hereby grants to Campus/Auxiliary a waiver of any right to subrogation which any insurer of said Contractor may acquire against the Campus/Auxiliary by virtue of the payment of any loss under such insurance. The contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Campus/Auxiliary has received a waiver of subrogation endorsement from the insurer.

Notice of Cancellation:

Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the Campus.

As proof of coverage, most insurance agents and brokers will provide a document called a certificate of insurance. Issuance of a certificate serves as evidence that the contractor has an insurance policy or, perhaps, is self-insured. However, the certificate does not modify the insurance policy itself. It does not guarantee that the required policy provisions are in place. Nor does the certificate tell the reader what exclusions or limitations may be found in the contractor’s insurance policy. Therefore, the University/Auxiliary Organization must receive and review a copy of the policy or an endorsement amending the coverage to make sure that the actual coverage required is in effect.
If the University/Auxiliary Organization is named as an Additional Insured, the endorsement should clearly state it is an Additional Insured and for what purpose. Contractors who work on numerous projects frequently issue endorsements for “any and all work performed” also known as “blanket endorsements,” to ensure that documents are not missed on an individual contract.

For any claims related to this contract, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the State of California, the Trustees of the California State University, California State University, add CSUN and employees, officers, directors, volunteers and agents (collectively “University”). Any insurance or self-insurance maintained by the University, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

Contractor hereby grants to University a waiver of any right to subrogation which any insurer of said Contractor may acquire against the University by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the University has received a waiver of subrogation endorsement from the insurer. 

Workers Compensation: Waiver of Subrogation if the vendor/Supplier will be on CSUN Facilities.