HR

Safety Protocols for On-Campus Work

Maintaining the health and safety of all employees is CSUN’s top priority. The following procedures are guided by Centers for Disease Control (CDC) and Los Angeles County Public Health (LACDPH) recommendations.

CSUN is providing the following information to help identify employee actions that can reduce the risk of potential transmission of COVID-19. The purpose is to:

  • Protect yourself and others
  • Minimize the spread of the COVID-19 virus from an infected person to others
  • Reduce the exchange of respiratory aerosols/droplets through contact with others

Our efforts are aligned with recommendations from the California Department of Public Health, the California State University, the CDC and LACDPH to reduce or mitigate the risks of becoming infected with COVID-19, a virus which can cause significant morbidity and mortality in a percentage of infected individuals, including those at high risk. Additional information about COVID, preventive advice, and risk factors is provided at the CSUN COVID-19 page at /csunasone

We will continue to implement, update, and revise our protocols and procedures as guided by public health officials and state and local leaders informed by evidence-based research and data, but, as this is a new virus, and scientific knowledge and understanding is evolving, we must inform our employees that we do not have a means yet to reduce risk of COVID infection and transmission on campus to zero. We will continue to implement measures to lower COVID infection risk as much as possible at this time.

PROTOCOLS: The following protocols are expected of all CSUN employees working on campus. Campus offices should be evaluated to ensure that there is at least a 6-foot separation among employees at their desks or workstations.

Before Coming to Campus

  • Do not come to work if you are sick. Stay at home (except to get medical care). Call your doctor if you have a fever of 100.4 degrees F or more, cough, shortness of breath or difficulty breathing; or, if you have a new onset of fever, chills, muscle pain, sore throat, loss of sense of taste or smell, diarrhea, unusual rash, or other flu-like symptoms. Please call your appropriate administrator and advise you are not feeling well and inquire about leave options.
  • Do not come to work if you have been exposed to someone with COVID-19. Please call your appropriate administrator and advise you have had a possible COVID exposure and inquire about leave options.
  • Conduct a self-screening survey on the MyNorthridge Portal before you come to campus each day. If the answers are all “no”, you will be sent an e-mail clearing you to come to campus for the day. Do not come to work if any of the answers are “yes”. Please call your doctor for medical advice, and your appropriate administrator to discuss and inquire about leave options.
  • Consult with your health care provider about coming to campus if you are at an increased risk for severe illness due to older age or underlying medical conditions.  Please see CDC guidance: https://www.cdc.gov/coronavirus/2019-ncov/need-extra-precautions/groups-at-higher-risk.html. Please note - Employees who  are  65 or older and/or have a high risk medical condition identified by the CDC may be asked to work on campus.  Such employees may request an accommodation or leave of absence.  Consistent with our accommodation process, medical certification will be required.

Screening

  • Employees should take their temperature before coming to campus before every shift; if the reading is at or over 100.4 degrees F do not come to work. Please call your doctor for medical advice and care. Please call your supervisor and advise you are not coming in and inquire about leave options.
    • Employees should fill out the online screening survey on the MyNorthridge Portal and submit before their shift daily on the days you report to work. These forms will be stored confidentially under HIPAA by Qualtrics and will not be released to the University.
    • If any of the answers are “yes”, do not come to work, do follow up with your doctor and call your appropriate administrator and discuss leave options.
  • Department/office entry doors and access points will be minimized and monitored. Entry in non-public areas will only be allowed for individuals with appropriate business in the work area. All entrants should wear face coverings and, if appropriate, display or wear their campus IDs.
  • Some campus units will be implementing or continuing daily non-contact temperature screening at an entry control site on entry. These include the Klotz Student Health Center, and the Department of Athletics.

Contact Tracing/Testing

  • Employees who are diagnosed with COVID-19 and have been on campus in the last 16 days are welcomed to voluntarily share the information with the Pandemic Manager Dr. Yolanda (Linda) Chassiakos at linda.reid.chassiakos@csun.edu. This self-report is not required, but if authorized by the index case, can allow CSUN to assist the LACDPH with notifications which can promote the health and well-being of our campus community. Additionally, if resources, allow, CSUN may be able to assist LACDPH with contact tracing, if the employee index case consents to release the names of their contact(s).
  • All individuals with COVID-19 should isolate for at least 10 days, and at least 3 days after all symptoms are gone. If the individual resides in campus housing, they will need to be moved to an isolation room with its own bathroom during the isolation and recovery period so as not to expose others to the virus. Food and supplies will be delivered, preventive and care measures for a COVID case will be implemented as per LACDPH guidelines, and PPE will be used as appropriate. http://publichealth.lacounty.gov/acd/docs/HomeisolationenCoV.pdf.
  • If a PCR test is positive, the patient should be isolated for 10 days after the testing date. If an index case has not been on campus for a period of 2 days before symptoms developed, they may continue their care with their personal physician and no CSUN action is mandated.
  • Testing and contact tracing will be guided by LACDPH protocols. LACDPH public health nurses trace contacts of those confirmed or diagnosed with COVID. LACDPH may ask CSUN to assist with identifying contacts of self-reported COVID cases—if CSUN resources allow and if contact notification is authorized by the patient on a voluntary basis. If an individual does not volunteer their diagnosis, medical status, or contacts, this index case will be advised to notify their own contacts to self-quarantine for 14 days and follow up with their doctors for medical care.
  • If the infection source is work-related, the employee may be referred to their occupational health facility for evaluation and testing, e.g. Kaiser at Work. If the source is not work-related, the employee should be seen by their private MD or at referral site/testing center as appropriate.
  • Employees who are “contacts of asymptomatic contacts” are not required to self- quarantine, but should monitor their health and call their physician if they have questions or concerns. If the employee contact becomes symptomatic and/or is diagnosed with COVID via their MD or testing, the contacts of contacts will then be traced and asked to self-quarantine.
  • Student employees who become ill should stay home and contact their personal physician or the Klotz Student Health Center. COVID-19 Testing is available at the SHC upon a Klotz doctor’s order.
  • The university is not allowed to require an individual to be tested for COVID-19 exposure either via PCR or through antibody testing. The Klotz Student Health Center does have the capacity for a doctor or nurse practitioner to order the appropriate COVID-19 test per the clinician’s clinical judgment, but the patient may decline to be tested even if a test is recommended by the MD or NP.
  • NB: False negatives and false positives are still common with COVID-19 testing. Healthcare providers are advised to review results in context with clinical history and judgment.

Physical Distancing

  • Maintain a minimum of 6-feet distance from others (including vendors, students, faculty, staff and coworkers) in all campus locations. Two individuals, wearing face coverings, passing each other for a few seconds is relatively low risk. However, notify your appropriate administrator if you have been closer to anyone than 6 feet for 10 minutes or longer on campus.
  • If your work duties require work closer than 6 feet, please discuss appropriate Personal Protective Equipment with your supervisor or appropriate administrator. Such will be provided to you if your duties do not allow physical distancing.
  • Notify your appropriate administrator if you have had to be closer than six (6) feet to anyone while on campus for 10 minutes or longer without PPE. The appropriate administrator may need to advise an employee who has been closer to another individual due to a work emergency to go home, call their doctor, and isolate, and to maintain a face covering and call or visit their occupational health facility for evaluation of risk for COVID and possible testing.
  • Please seek guidance from Environmental Health and Safety and Facilities if you would like recommendations for improving distancing and circulation options in your work environment.

Face Coverings

https://covid19.lacounty.gov/face-coverings/

  • Employees shall have and wear an acceptable face covering at all times while on campus. Face covering can be removed in a well-ventilated private office or cubicle with 6-foot distancing, but LACDPH encourages wearing face coverings whenever outside one’s home.
  • If an employee does not have a face covering they may request one from their appropriate administrator who should contact PPM.
  • Acceptable face coverings include any mask, bandana, or scarf that:
    • Covers the nose and mouth openings
    • Fits snuggly against the face with secured ties/ear loops
    • Includes at least two layers of fabric
    • Allows breathing without restriction
    • Is able to be laundered/machine dried without damage or change to shape
  • Face covering should be washed frequently and at least on a daily basis.

Hygiene

  • Wash hands frequently with soap and water for at least 20 seconds
  • Use hand sanitizer (w/minimum 60% alcohol content) when hand washing is not possible
  • Avoid touching your eyes, nose, or face.
  • Cover coughs/sneezes with disposable tissues, if disposable tissues are not available use the inside of your elbow to cover coughs/sneezes

Avoid Close Contact Exposure

In an effort to avoid potentially exposing others when asymptomatic, the physical distancing and face covering guidelines above have been established to avoid close contact exposure. The CDC defines close contact exposure as being:

  • Within 6 feet of a confirmed (or probable) infected person for more than 10 minutes without face coverings, or
  • With unprotected contact with infectious secretions while the person was (or was likely to be) infectious, beginning 2 days prior to onset of symptoms.

If required to work within 6 feet of other employees for more than a few minutes, employees are asked to discuss if appropriate PPE needed with their appropriate administrator. Appropriate Personal Protective Equipment (PPE) will be provided by CSUN as needed.

Staggered Shift Start/End Times

If possible, employees should be assigned staggered shift times/days to avoid unnecessary staff interaction and overlap during shifts and to maintain physical distancing at exit and entry points.

Breaks/Lunch

  • We encourage the closure of common break and kitchen areas, especially if 6-foot separation of users is not possible. Refrigerators for food, and appliances such as coffeemakers, toasters, microwaves should not be shared and should be removed or unplugged.
  • Given limited students, staff, and faculty on campus – employees are encouraged to bring their lunch and eat on campus only at their isolated work locations or outside in open areas to maintain physical distancing. Well ventilated private offices and work areas that are at least 6 feet from others could be considered for food and drink.
  • Communal kitchens that remain open in or near work areas should be modified according to the guidelines in the document, Breakroom Guidance, Appendix I. If a refrigerator or other appliance is approved for use, please follow the guidelines in the Breakroom Guidance policy, which should also be posted near the appliance. Guidance includes:
  • Guidelines for Breakroom Closures
    • Post closure notice
    • Unplug all appliances
    • Inform all employees prior to work of the closure
    • Remove all shared utensils
    • Unplug microwave ovens, coffee makers, or other shared equipment
    • Evaluate the area and identify the number of individuals that can occupy and stay six (6) apart
    • Provide signage on physical distancing, face covering, and other preventive measures
    • Post sanitation / wipe down protocol (before and after each use)
  • Guidelines for Breakrooms which will be in use:
    • Establish 6-foot physical distancing for seating
    • Identify the path of travel inside the breakroom to maximize physical distancing
    • Provide hand washing locations and/or hand sanitizer
    • Provide sanitizing solution and disposable towels for sanitation of appliances and surfaces. Inform all employees that frequent cleaning and sanitation of high contact surfaces (e.g. appliance handles, control panels) before and after every use is essential to help reduce the possibility of virus transmission in a high contact touch environment.
    • Food and drink items must be removed at the end of your day
    • No communal food items may be stored in the breakroom or refrigerators, such as
      • Salt/pepper
      • Ketchup/mustard/mayonnaise
    • Remove all shared flatware/silverware, plates, glasses/cups, utensils, and cookware
    • Provide a location for the cleaning personal items, such as dishes and other utensils

Sanitization

  • Sanitize authorized break/lunch spaces daily with approved/provided sanitizer and paper towels before and after use.
  • Sanitize shared equipment (e.g. computer keyboards, mice, appliances, etc.) with approved/provided sanitizer and paper towels each morning and after each use.
  • Employees must use hand sanitizer before using computers/shared equipment.
  • Sanitize shared carts/equipment/computers/copiers/printers with approved/provided sanitizer and paper towels before and after each use.
  • Sanitize other shared areas such as reception counters, reception phones, and door knobs with approved/provided sanitizer frequently.
  • Note: Employees must not spray cleaner directly on computer keyboards or KeyWatcher interface panels. Spray sanitizer on a paper towel first, then wipe.

Things We Are Doing

  • Increased frequency of cleaning and disinfecting of high-touch surfaces by Custodial Services.
  • Increased frequency of cleaning and sanitizing of restrooms by Custodial Services. Limiting restroom use to one individual at a time or 6-foot distancing for multi-stall bathrooms.
  • Signs to educate and promote health and safety have been placed across campus.
  • Implementing an online screening survey for daily clearance.
  • Designating temperature screening stations for specialized units when feasible.
  • Separating employee workstations and areas to support physical distancing.
  • Providing needed sanitization supplies for hands, surfaces, work areas, restrooms.
  • Designating specific entry and exit points for work areas.
  • Limiting number of employees in a work area or elevator to allow for 6-foot distancing.
  • Placing floor stickers to separate 6-foot distances for queues.
  • Stairwells and aisles have been made “one-way” when possible.
  • Waiting rooms and client seating have been arranged to maintain 6-foot distancing.

Administrator Responsibilities

This appendix provides additional guidance to Administrators on implementing the campus safety protocols for on campus work.

Office/Campus Safety:

Each Administrator who has been approved to have employees work on campus, will need to:

  • Complete the Office/Work Area evaluation for your unit/department and work with Facilities and Environmental Health and Safety accordingly.
  • If relevant, complete the Lab Safety evaluation and work with Facilities Environmental Health and Safety accordingly.
  • Work with Environmental Health and Safety and PPM to obtain relevant safety materials such as sanitizer, gloves, desk shields, etc.
  • Post relevant safety protocol signage for employees where they can easily view it. Provide the guidance and education by email as well.
  • Ensure employees do not come to campus because they have a ‘preference to work on campus’ versus at home. Campus operations will remain primarily virtual and on-campus work will need to be approved through the Division’s Vice President.
  • Ensure all employees have received education and training about COVID prevention and CSUN protocols and policies, through CSU Learn.
  • Ensure employees working on campus complete the online screening survey each day they are assigned to work on campus.
  • If an employee answers calls and asks to not come to work after the survey, please advise them of their leave options.
    • Please advise the employee to also call their doctor. Their doctor should assess their condition and recommend further needed steps. These steps may include a clinic visit or examination, laboratory testing, isolation, and other types of treatment.
    • If an employee is diagnosed with COVID-19, the individual should remain in isolation and under doctor’s instruction for at least 10 days and 3 days after all symptoms have disappeared. The patient can self-report a positive COVID diagnosis and volunteer to share the names of their contacts, but this must be voluntary.
      • The employee’s doctor should advise the patient to notify all of their close contacts in the past 14-16 days to self-quarantine.
      • If an employee has self-reported a COVID diagnosis to the appropriate administrator, the appropriate administrator should notify the Pandemic Manager, Dr. Yolanda Chassiakos at linda.reid.chassiakos@ csun.edu and Employee Relations at 818-677-6566 or er@csun.edu.
      • The Pandemic Manager or their designee will make a courtesy call to the patient, confirm they are under care, and confirm that they are able to notify their contacts to quarantine. They may ask for the confirmation of COVID testing and the names of contacts without coercion or influence, to be provided only if the employee volunteers.
      • If the employee cannot do so and consents to have CSUN assist with contact tracing, a campus Contact Tracer could be enlisted to assist with Contact Tracing.
      • The appropriate administrator and Employee Relations can assist the employee with relevant leave options.
      • The employee will be asked to provide a clearance from their doctor before returning to work. COVID shedding has been observed in some patients after their convalescence, but may not present a risk to others or high infectivity.

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