Click through each link below to learn about various resources and updates. We invite you to regularly visit the Human Resources webpage at http://www.csun.edu/hr for more information regarding other important updates.
HR News Updates | June 2021
Save the Date: July 14, 2021 | CSUN's 55th Annual Staff Service Awards (Virtual)! Is It Your Time To Be Recognized?
CSUN will celebrate the 55th Annual Staff Service and Recognition of Excellence Awards Event virtually on Wednesday, July 14, 2021, from 2:00 p.m. - 3:00 p.m. This event recognizes employees who have achieved milestones in five-year increments of dedicated service to the University. At this year's event, we expect to honor approximately 300 employees recognized for collectively providing more than 4,000 years of service to the University!
Is it your time to be recognized? Please review the following list of employees scheduled to be recognized at 2021 Staff Service Award Nominees.
If you believe that your name should be on the list, but it is not, or, your name is on the list and you believe it should not be, please submit the 2021 Staff Service Award Honoree List Inquiry Form, or contact Heather Kennedy at Heather.Kennedy@ csun.edu by June 11, 2021.
Open a New ScholarShare 529 College Savings Account Between May 24 and May 31, and Receive $50 Matching Funds* | May 24 - 31
*When you open a new ScholarShare 529 College Savings Plan account with a $50 contribution (and sign up for recurring contributions of $25 or more per month for a minimum of 6 months) between May 24, 2021, at 12:01 a.m. and May 31, 2021, at 8:59 p.m. (PT), ScholarShare 529 will match $50 on or before January 31, 2022. Visit www.scholarshare529.com/529Day for terms and conditions.
You can print or download a copy of the following flyer here.
CSUN Exclusive EAP Live Webinar: Managing Multiple Priorities | June 10
Norm Arslan, LifeMatters
How do you manage when you have a number of priorities that require your attention? Do you end the day feeling frustrated or overwhelmed because you were not able to complete tasks? Join us to learn actions to take control. Content includes:
- Planning your day
- Prioritizing tasks
- Organization tips
- Managing workload stress
CalPERS Webinar: Working After Retirement | June 16
Wednesday, June 16, 2021 - 11:00 a.m. to 11:15 a.m.
Once you retire, you may decide to return to work for a CalPERS covered employer as a retired annuitant or reinstate from your retirement.
In this short webinar, we'll discuss the limitations as a retired annuitant and the guidelines you must follow if you reinstate from retirement.
July 2021 - June 2022 CSUN Payroll Calendar Now Available
The following pay related calendars have been released by HR/Payroll to help you plan your upcoming year. You can access all calendars online here, or select the title to access a pdf version.
COVID-19 Related Leave Available to All Employees
As a reminder, all CSUN employees qualify for COVID Related Leave.
COVID leave time can be used for the following COVID-19 related reasons when an employee is unable to work or telework:
- Employee is subject to a quarantine or isolation period related to COVID-19 as defined by federal, state, or local orders or guidelines.
- Employee is advised by a health care provider to self-quarantine due to concerns related to COVID-19.
- Employee is attending an appointment to receive a COVID-19 vaccine.
- Employee is experiencing symptoms related to a COVID-19 vaccine.
- Employee is experiencing COVID-19 symptoms and seeking a medical diagnosis.
- Employee is caring for a family member who is subject to a quarantine or isolation order or guideline or who has been advised to self-quarantine by a health care provider due to concerns related to COVID-19.
- Employee is caring for a child whose school or place of care is closed or otherwise unavailable for reasons related to COVID-19 on the premises.
CFA employees currently qualify for 80 hours of COVID Related Leave under SB 95. SB 95 allows for leave time from January 1, 2021 through September 30, 2021. Such time must be used in whole day increments. You can view and download an accessible version of the Expanded COVID-19 Related Leave poster here.
Other bargaining units and non-represented employees Expanded COVID-19 Related Leave (ECRL):
UAPD (Unit 1) – 128 hours
CSUEU (Units 2, 5, 7, 9) – 128 hours
APC (Unit 4) – 128 hours
Teamsters (Unit 6) – 256 hours
SUPA (Unit 8) – 128 hours
UAW (Unit 11) – 128 hours
ECRL allows for leave time from January 1, 2021 through December 31, 2021. Note the hours are inclusive of the 80 hours under Senate Bill (SB) 95. The hours are pro-rated for part-time employees and exempt employees may only use the time in whole day increments.
If you are interested in learning more about this leave type please contact your Benefits Leave Specialist.
Completing Return to Campus Training, Following Safety Protocols, and How to Report COVID-19 Cases
All Faculty & Staff to Complete "Return to Campus Training"
Because of the “connectedness” nature of our work and the volatility of the pandemic, we must share the responsibility of protecting ourselves and each other. A safe work environment is only possible when everyone participates.
All employees, whether currently working on campus, authorized to return this Summer or currently working from home, are required to complete an online course called “Returning to Campus Guide for Employees.”
The 23-minute online course provides information on CSUN’s COVID-19 guidelines and shared responsibilities, as well as strategies for limiting the spread of the disease.
Here’s a link to access the training directly:
From this link, select “Northridge” from the drop down and then sign-in with your CSUN credentials. Then select the “Start” button to view the training. For questions or issues with accessing the training, email CSU-Learn @csun.edu.
Campus Safety Protocols
Whether working on campus continuously, or periodically, its important to remember and practice campus safety protocols when cleared to be on campus:
- Stay home if sick
- Complete the Employee Screening Survey
- Wear face covering
- Maintain 6ft distancing
Visit the Fall 2021 Planning Gateway site for details and up to date information.
How to Report COVID-19 Cases or Potential Exposure
When reporting self or employee COVID-19 cases, the information will be provided to the Klotz Student Health Center for contact tracking, to Environmental Health and Safety for office sanitization and OSHA reporting, and to Human Resources for leave assistance.
Employee COVID-19 Vaccination Information
In the interest of maintaining the health and safety of students, employees, guests and all members of campus communities, the California State University (CSU) intends to require faculty, staff and students who are accessing campus facilities at any university location to be immunized against SARS-CoV-2, the virus that causes COVID-19. This requirement will be conditioned upon full approval of one or more vaccines by the U.S. Food and Drug Administration (FDA), as well as adequate availability of the fully approved vaccines. This requirement will become effective at the beginning of the Fall 2021 term, or upon full FDA approval of the vaccine, whichever occurs later.
The Los Angeles County Department of Public Health is currently distributing the COVID-19 vaccine to residents in the following groups:
- All individuals age 12 and older.
More information for LA County residents is available at the COVID-19 Vaccination Hub site.
Currently eligible workers may make appointments through their healthcare provider or as they become available through the Los Angeles County website at:
For up-to-date COVID-19 Vaccination Information for CSUN faculty & staff, visit: https://www.csun.edu/hr/employee-covid-19-vaccination-information
For more information on health & safety, visit the CSUN Fall 2021 Planning Gateway.
What to Expect After Getting a COVID-19 Vaccine
Vaccine eligibility has opened up for Californians aged 16 and over. As you get your vaccine, you may experience some side effects, which are normal signs that your body is building protection. They should go away in a few days. Some people have no side effects. Read more from CalPERS.
Voluntary At-Home COVID19 Testing for Employees Authorized to Work On Campus this Summer
CSUN Faculty and staff approved to work on campus during the Spring 2021 semester are eligible to participate in voluntary COVID-19 testing (at no cost). We have engaged a third-party vendor, Picture, by Fulgent Genetics, to increase our testing capacity and offer free, convenient at-home testing for employees as one of several initiatives in place to mitigate the spread of coronavirus.
Who is the Testing For?
- Testing is strongly recommended for all CSUN faculty and staff specifically approved to physically work continually or periodically on campus. Auxiliary employees should check with their HR Department.
- This testing is currently not available to faculty & staff working remotely.
- Please note: This type of testing is for surveillance testing of asymptomatic individuals (i.e. no symptoms). If you are experiencing COVID-19 symptoms or had close contact with someone diagnosed with COVID-19, we recommend you consult with your personal physician first. Anyone who has contracted COVID-19 within the last 90 days should not participate in this ongoing testing.
- There is still value in testing even after vaccination, learn more.
For More Information and to Register:
Live Pay Warrants Distributed Via US Mail | Save Time - Enroll in Direct Deposit
COVID-19 Live Paycheck Distribution Process
All employees not on direct deposit will have their state payroll checks distributed by U.S. Mail. This distribution method promotes proper social distancing, as well as assists in transitioning workloads to support the academic year. In order to ensure timely receipt of paychecks, please follow the steps below as soon as possible:
Login to the myNorthridge portal and verify that your home address is accurate. You can do this by navigating to the Staff tab and accessing the Human Resources/Employee pagelet. In the pagelet select update my personal info.
If this process causes a financial burden to employees, they should email WarrantDist@csun.edu and request an exception to come to campus to physically pick up their pay check. This exception should be made no later than two weeks before payday.
Enjoy the Convenience | Enroll in Direct Deposit & Cal Employee Connect
In order to avoid unexpected mailing delays, we also highly encourage you to consider enrolling in direct deposit. New enrollment may take up to two pay periods to process, so please ensure your home address on file is also up to date. The following link provides information on Direct Deposit for CSUN employees: https://www.csun.edu/payroll/direct-deposit.
Completed forms can be mailed to:
Human Resources – Payroll Administration
California State University, Northridge
18111 Nordhoff Street
Northridge, CA 91330-8229
Additionally, employees may view their paycheck details and IRS Form W-2 by registering with Cal Employee Connect (CEC). CEC is a secure site run by the State of California’s State Controller’s Office and allows state employees to view paycheck information for the current tax year and two prior tax years and view Form W-2 for the past three tax years. Access to CEC is available for current and former state employees. More information can be found here: https://www.csun.edu/payroll/cec.
Enroll in Cal Employee Connect to View Up To 3 Years of Your W-2 and Pay Warrant/Advice Statements
As a California State University (CSU) employee, your pay check/direct deposit advice and annual W-2 are issued (hard copy) by the State Controller’s Office (SCO). Until now, these hard copy documents have been the only means made available to you by the SCO as a record of your earnings.
CSUN employees now have the opportunity to access this information through Cal Employee Connect (CEC) which allows employees to view up to three (3) years of their earnings statements and W-2’s, along with personal information. Cal Employee Connect reduces state costs and workload by providing a tool for all state employees to access their earnings information electronically.
The statements available in CEC provide continuity to the statements previously printed by the SCO. CEC offers a range of tools to help you view your earnings, including a feature to compare statements side-by-side.
To learn more about CEC and how to view pay warrant and W-2 information, visit Cal Employee Connect.
Celebrating a Birthday In July? Complete CalPERS Dependent Re-Verification Requirement
Dependent Re-verification (DRV) is the process of re-verifying the eligibility of your spouse, domestic partner, children, stepchildren, and domestic partner children (family members) enrolled for state health and dental benefits. Government Code section 22843.1 mandates re-verifying the eligibility of your family members. Government Code section 22959 authorizes extending this review to your family members enrolled for dental benefits.
- The eligibility of your family members will be re-verified once every three years. The re-verification period is based on your birth month. Employees born during the following months are required to re-verify family members during 2021: January, April, July and October.
- For those employees with birthdays in July, you do not need to send in the Dependent Eligibility Verification Affidavit mailed to you by CalPERS. As a sustainable and convenient alternative, you will receive an email from Adobe Sign allowing you to complete your required Dependent Eligibility Verification Affidavit and attach the required documents. Please complete and submit your required documents prior to July 1, 2021 order for your dependent(s) to continue receiving health coverage and avoid cancellation on 8/1/2021.
For more information visit the following page: Health Care Dependent Re-Verification
Health Care Reimbursement Account (HCRA) and the Dependent Care Reimbursement Account (DCRA) Temporary Change
As a reminder there is a temporary change to the HCRA and DCRA plans allowed by the recently passed Consolidated Appropriations Act (CAA) of 2021.
The CSU has adopted temporary plan changes to the CSU Health Care Reimbursement and Dependent Care Reimbursement Plans, which allow employees to make a one-time, mid-year enrollment change prospectively without a qualifying event during the remainder of the 2021 plan year. This one-time, mid-year plan change will allow employees to stop, enroll or change their current monthly contribution for HCRA, DCRA or both plans.
To learn more about the benefit plans please visit https://csyou.calstate.edu/Employee-Resources/Benefits/Flexible/Pages/default.aspx
Employees currently participating in the HCRA and/or DCRA would have received additional information to include monies contributed during the 2020 plan year via email from Systemwide Human Resources and a mailed letter from ASIFlex. If you do not receive a notice from ASIFlex by March 31, please contact ASIFlex at 800-659-3035
Important – HCRA Account Participants Only: You cannot cancel or decrease your HCRA account contributions if you have been reimbursed more than your existing account balance for 2021.
If you have questions or would like to make a mid-year plan change please contact Benefits Administration at email@example.com.