HR News Updates | April 2024

Human Resources and Kaiser Permanente are excited to announce a new challenge program called Ola.

Ola means “life” in Hawaiian. And what better way to celebrate life than with a virtual tour of the island’s most spectacular natural wonders? (Well, a real tour would be better, but this is the next best thing).

Challenge yourself to fill your hibiscus tree and see how your score compares to friends or colleagues. The more you do the more you’ll want to do in Ola.

For more information, visit here or select the following image:

The CSU Employee Fee Waiver and Reduction Program provides for the waiver or reduction of tuition and certain fees for eligible employees. In addition, an eligible CSU employee may transfer their fee waiver benefit to a spouse, domestic partner, or eligible dependent child. CSUN employees who want to complete a bachelor’s or graduate degree, enhance job skills, or even prepare for a future career, are encouraged to participate in the program. Eligible employees or their eligible dependent may have tuition and fees for a maximum of two (2) courses or six (6) units, whichever is greater, waived/reduced each semester.

The CSU Fee Waiver module is available now for Summer and Fall 2024 applications. In order to ensure timely processing, please submit your application no later than April 19, 2024.

Partnering with Admissions & Records, and Student Accounting, we will be offering a virtual workshop on the Fee Waiver and Reduction Program on Tuesday, March 12, 2024 from 12:00 p.m. to 1:00 p.m. Join us and get your questions answered!

For more information about the Fee Waiver Benefit, visit the CSUN Fee Waiver / Reduction Program Website.

The Campus will be closed on Monday, April 1st  in observance of César Chávez Day. Payday for faculty and staff will be on Friday, March 29th; direct deposit will be posted on April 2nd.

Thursday, April 4, 2024, 1:00 to 3:30 p.m.

Location: 

This workshop will be held Live, In-Person in Room EU 101, of the University Commons (Extended University building).  Please note this is a change in location. 

Facilitated by:

CalPERS Retirement Specialist

Register:

Register

Registration closes COB March 27, 2024. Capacity is limited to 40.

If you require an accommodation to attend this program, please contact Human Resources at x5168 at least seven business days in advance of the program.

Wednesday, April 10, 2024 - 11:00 a.m. to 11:20 a.m.

Facilitated By:

Presented by CalPERS Staff

Location:

Online, Pre-Registration Required

Join us: 

Register

Note: Registration closes at midnight the evening before the video airs. 

Fidelity Financial Workshop: Five Money Musts

Date:            Tuesday, April 16, 2024
Time:            12:00 p.m. - 1:00 p.m.
Location:       Online

Join California State University and Fidelity for an educational web workshop, where you'll learn strategies and tips to help you manage your financial future with confidence. 

Designed for young professionals, this workshop will provide an overview of five core money concepts: budget, credit, debt, investing, and retirement.

Register

Thursday, April 18, 2024 - 12:00 p.m. to 1:00 p.m.

Facilitated By:

Presented by Kaiser Permanente in partnership with CSUN Benefits Administration. You do not need to be a Kaiser Permanente member to participate in this program.

Location:

Online, Pre-Registration Required

Join us: 

Thrive Thursday Webinar Series

You can view a pdf of the image below here. 

Under the Affordable Care Act (ACA), the State of California is required to file annual reports with the Internal Revenue Service (IRS) and furnish a statement to full-time employees with information about the health coverage offered to the employee and their dependent children, using IRS Form 1095-C.  Health coverage providers are also required to file annual reports with the IRS and furnish a statement to individuals with information about those who had minimum essential coverage for at least one day during the preceding calendar year, using IRS Form 1095-B.

By February 28, the State of California, via the State Controller’s Office, will issue a Form 1095-C to its full-time employees with information about the health coverage offered, if any, to the employee and their dependent children.  The state’s health coverage providers will also issue a Form 1095-B to employees who were enrolled in state-sponsored health coverage for at least one day during the preceding calendar year.

For answers to frequently asked questions about these forms, visit: https://www.csun.edu/benefits/aca-annual-health-coverage-statements.

Your enrollment in Cal Employee Connect (CEC) allows you to conveniently and securely view your payroll statements and W-2's online, 24/7, set-up or change your Direct Deposit, or make changes to your Withholdings.

Direct Deposit is a convenient way to automatically deposit all of your net earnings into the financial institution of your choice. Once you enroll, all your payments, including supplemental payments such as overtime, awards/bonuses, etc., are transferred to your financial institution.

Cal Employee Connect

Cal Employee Connect (CEC) allows CSUN employees to securely view up to four (4) years of their earnings statements and W-2’s, along with personal information online. Cal Employee Connect reduces state costs and workload by providing a tool for all state employees to access their earnings information electronically.

CEC offers a range of tools to help you view your earnings, including a feature to compare statements side-by-side. To learn more about CEC or how to enroll, visit here.

Direct Deposit - Enrollment Overview

1. Log into your Cal Employee Connect (CEC) account
2. Select Employee Services > Direct Deposit
1. Submitting a direct deposit form via CEC requires the employee to be on campus or connected to the CSUN VPN.
3. Follow the instructions to fill out the form and submit
1. Enrollment takes 2 pay cycles (30 to 60 days)

View more information about Direct Deposit for CSUN employees here.

Payroll Taxes and Withholding

Employees that would like to make changes to their tax withholding options for federal and state income taxes may now submit these electronically through their Cal Employee Connect account. Once logged on,

1. Navigate to the “Employee Services” tab
2. Select “Tax Withholdings”
3. Follow the prompts and the requested information.

View more information about Payroll Taxes and Withholdings here.

We are excited to announce the launch of your Employee Assistance Program, LifeMatters all new member experience. The new features provide you with a one-of-a-kind solution to your mental health and wellbeing. The program offers many new benefits to users, including:

• Intuitive technology that guides member experience
• New assessments & tools to support care navigation
• Digital cognitive behavioral therapy (dCBT) program
• Discount center with local & national savings
• Registration for an even more customized experience

As a Cal State University Northridge employee, when you or your family members (your dependents and permanent household members) need helpful guidance, problem assessment, short-term counseling, and/or referral to local resources, your LifeMatters@CSUN program (administered by Empathia Pacific, Inc.) is just a phone call away, and it is available on a live basis, 24 hours a day/7 days a week.

• Short Term Counseling
• Other Services
• Quick Glance
• Frequently Asked Questions

For Direct Assistance (Free & Confidential), call LifeMatters at 1-800-367-7474

         Or, Log on to myLifeMatters.com* 

* If you need the LifeMatters password, please log into the CSUN Portal here.

CSUN and Calm have renewed their partnership for 2024!

Whether you have 30 seconds or 30 minutes, Calm’s diverse content library offers resources to suit your schedule and needs. Explore guided meditations and specialized music playlists to help with stress and focus, mindful movement video and audio, relaxing Sleep Stories, tailored content for children, wisdom-filled masterclasses led by experts, and much more.

Employees with Kaiser Permanente as their health plan provider already have access to Calm and may sign-up directly through Kaiser. All other state-side employees should simply follow the instructions below to gain full access to Calm - the #1 app for mental fitness.

To Get Started

• Visit the following link: Calm for CSUN Employees
• Sign up with your personal email address (or log in to an existing account)
• Validate your work email address or Employee ID

Once complete, you can download the Calm app and log into your new account. Your Calm subscription gives you unlimited access to the full library of content at calm.com and in the Calm app. In fact, you can now share your Calm subscription with up to 5 additional devices with your same login credentials. Enjoy the perks of Calm with your family and loved ones – all while becoming happier and healthier together! Calm's mobile app elements are accessible to mobile assistive technology such as screen readers like VoiceOver for iOS and Talkback for Android and these devices' native live-captioning and subtitle capabilities. If you do not have this assistive technology on your device, you can use Calm's web app to utilize their assistive technology.

Sign up for one of Calm’s Live Employee Welcome Sessions to learn more.

Please note that Calm only shares aggregated user data. For more information, see their privacy policy at calm.com/privacy.

Visit the HR Benefits Calm website for more information and FAQs.

Enroll in your  myCalPERS account to access instructor-led and online classes. Descriptions can be found on Member Education webpage.

How to Report COVID-19 Cases or Potential Exposure

Please complete one of the following forms to report a case of COVID-19 or possible exposure to someone with COVID-19.

• Faculty & Staff Self-Reporting Form
• Manager Reporting Form (For managers to report employee and student employee cases)

Testing is available for close contacts of on campus exposures.

The campus continues contact tracing for employees.

For the most up to date information, visit the CSUN COVID-19 website