Planning a Conference

Apartments at University Park

Our conference suites are two-bedroom apartments that accommodate up to four guests. Each apartment has a living room, full bathroom, and private balcony. All apartments are furnished with beds, desks, sofas, tables, and chairs. Most apartments have a kitchen.

Rates (Per Apartment or Suite/Per Night)

At CSUN Conference Services, our apartments or suites accommodate up to a maximum of 4 participants. Our nightly pricing is based on the apartment/suite. Clients will rent the apartment/suite at a nightly rate of $120.00. Clients can then assign each apartment/suite from 1 to up to 4 participants.

In the fully furnished two-bedroom apartments, some with full kitchens, the maximum is two participants per bedroom with a total of 4 participants sharing one in-suite bathroom. The cost per night for a two-bedroom apartment is $120.00.

In the suites which are furnished with two beds and two desks, the maximum is two participants per bedroom and there are two bedrooms which share one bathroom located across the hall. The cost per night for a two-bedroom suite is $120.00.

Linen packages are available at an extra cost which is per participant/per night.

Amenities

• Air conditioning in all apartments
• Wireless Internet in all apartments
• Laundry facilities in the lobby of each building
• Ample parking adjacent to each building

Recreation

• Swimming pools
• Basketball courts
• Sand volleyball court
• Several spacious open lawn areas for outdoor activities

Parking

Parking is available on campus by permit only and must be purchased daily. For an extended stay, special permits may be obtained for the period of your stay. Daily $8 parking permits can be purchased online by visiting https://www.csun.edu/parking or on arrival from campus dispensers using credit cards or cash. Parking is enforced 24 hours a day seven days a week. 

Regulations

Guests are responsible for abiding by the rules that benefit conference participants and the residential community. The Regulations for Conference Guest Conduct document explains policies on alcohol, computer use, weapons, quiet hours, room principles, safety, and security.

Rooms in Student Housing complex

The Student Housing complex features several classrooms and lounges perfect for meetings, breakout sessions, and relaxation.

Classroom, Theatre and Athletic Space

A variety of classroom and athletic spaces are available for use during the summer conference season. Rooms range from traditional classrooms to the Multipurpose Room with capacities from 10 to 150 people. Several small theatres are located in our Performing Arts Center, music building and theatre building. Our athletic facilities can accommodate activities such as basketball and volleyball.

Ropes course

The ropes course is an alternative to traditional classroom learning by providing participants with an adventurous activity that requires goal setting, problem-solving skills and strengthens their relationships with other team members.

Local attractions

CSUN not only houses several facilities for conferences, meetings, and recreational activities but is also located near popular attractions; such as Six Flags and Universal Studios. For a complete list of nearby destinations, visit Local Attractions

University Dining Services  

Conference groups can arrange for catering or use several of the dining areas on the main campus. Conference groups are encouraged to work with the Conference Services office to arrange and purchase food packages prior to their arrival. 

Geronimo's

Geronimo’s is a themed dining Hall that features dishes from a variety of cultures. It’s main dining hall offers a taco and tostada bar, a deli, a cereal bar, made to order burgers and pizza, and unique dishes that change daily. With its wide selection of meals including vegetarian options, this food court-style restaurant is the perfect place to feed your students and staff. Meals can be arranged for individuals with food allergies, or on special diets. Variety and quality are what make Geronimo’s the perfect place for students and staff to dine.

For more information on our dining services, pictures and hours of operations, visit Campus Dining.

Bamboo Terrace at Geronimo's

Located within Geronimo’s is Pan-Asian fare spanning from the various regions of Asia. Each week Bamboo Terrace features regional fare as Vietnamese pho, Korean kalbi (short ribs), Chicken Tikka, Vegetable Samosa, Pad Thai and Thai curries to name a few. Daily menu items will include popular dishes like Chow Mein noodles, orange chicken, baos and eggrolls. A wide selection of sushi is also offered on a daily basis.

The Orchard Conference Center and Catering

The Orchard Conference Center and Catering is the best-kept secret in Northridge. Located on the southeast side of campus, their facilities are available for receptions, social functions, meetings and elegant banquets, and can accommodate gatherings of up to 300 people. Four private rooms along with an outdoor garden and gazebo offer a unique setting for any event. The management and staff of The Orchard Conference Center and Catering are dedicated to providing the finest service and cuisine.

Catering

A variety of catering options are available. Please contact the conference office for details. A complete menu is available upon request and includes:

• Appetizers
• Bakery and desserts
• Beverage services
• Boxed lunches
• Breakfast entrees
• Buffet items
• Dinner entrees
• Lunch entrees
• Picnic baskets
• Salads
• Sandwiches
• Side dishes 

A wide variety of additional services including rental of rooms at the University Club, dance floors, photographers, videographers, pianists, disk jockeys, floral arrangements and valet parking may also be requested.

Insurance

A certificate of insurance and an endorsement page, naming the university and its auxiliaries as additionally insured, must be on file in the Conference Services office not less than 10 days prior to occupancy. Keys will not be distributed to conference guests without the appropriate insurance documentation on file.

Lost room keys and meal cards

Charges for lost or misplaced room keys and/or meal cards that cannot be collected from the individual participant will be charged to the conference organization.

Reservations, contracting, deposits and payments

The Conference Services staff can assist you in making an initial reservation. Once the initial reservation is made, we will send a proposal and conference license agreement outlining the expected costs and contractual details of your stay at CSUN. Your reservation will be in effect once Conference Services receives a nonrefundable deposit and a signed license agreement.

The amount of your deposit, less any penalties, is subsequently deducted from the total conference charges. In some cases, additional deposits may be required. Full payment of all fees are listed in your Conference Services license agreement.

A complete participation list must be provided to the Conference Services office no later than 15 days prior to your contracted date of arrival.

Changes to the services indicated in your Conference Services license agreement will be reflected in a payment summary provided within 45 days of the end of your stay and must be paid within 30 days of the completion of your program. Disputes related to charges on your final payment summary must be made in writing within 30 days of receipt of the payment summary.

Cancellation policy

Once a license agreement has been signed, cancellations made in 30 days of the conference start date, but no later than 10 days before the start date will result in a cancellation fee equal to 85 percent of the total charges. Cancellation of the conference 10 days or less prior to the check-in date will result in a cancellation fee equal to the total charges outlined in the initial payment form signed by the conference organization.

The following checklist will help you plan your event at CSUN.

First step

• Select desired dates and possible alternate dates.
• Determine your meal schedule requirements.
• Estimate resident and commuter guests’ attendance.
• Determine meeting and exhibit space needs.
• Determine special food service needs such as catering, breaks and refreshment service.

Second step

Fill out the Summer Conference Inquiry form to provide us with information about your organization, purpose of the conference and email any available printed material regarding your previous conference programs and to place a tentative hold on your desired dates. Email the completed Conference Inquiry form to conferences@csun.edu.

• Schedule a tour of the housing, food services and meeting facilities.
• Place a tentative hold on the desired meeting and exhibit space.

Third step

• Confirm all tentative arrangements given to the Conference Services office.
• Review and sign the license agreement and other contracts as necessary.
• Send remaining copies of lease agreement with deposit to university Conference Services office by date indicated. A copy of all signed material will be returned once university signatures are in place.

A few months prior to conference

• Review all arrangements.
• Schedule final site visit if necessary.
• Provide special set-up information for meeting rooms and catering.
• Determine audio and video equipment needs such as date, time, and location.

One month prior to conference

• Provide housing list with participants paired if possible.
• Provide numbers of possible commuters for meals and meetings.
• Pay balance of service payments.
• Provide a certificate of insurance to the Conference Services office.
• Submit the final written agenda, program or conference brochure.
• Provide numbers of early arrivals and late departure.