Financial Management

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Year-End Memo

DATE:        March 17, 2023

TO:            Deans, Financial Managers, Directors, and Department Heads

FROM:       Karen Pak                   Associate Vice President, Financial Services

                  John Veatch               Assistant Vice President, Budget Planning & Management 

SUBJECT:  Fiscal Year 2022/23 Year End Calendar

We would like to take this opportunity to highlight a few items pertaining to year end. Please take note of the deadlines on the calendar to ensure that the year-end closing process can be completed on schedule.

  • Correcting entries for 2022/23 fiscal year activity are due by the dates listed below.
  • Transactions Posted
    Correcting Entries Due Date
     July 1 - December 31, 2022 February 10, 2023
     January 1 - March 31, 2023 April 21, 2023
     April 1 - April 30, 2023 May 19, 2023
     May 1 - May 31, 2023 June 13, 2023
     June 2023 (485xx Funds) June 30, 2023 at 12:00 noon
     June 2023 (All Other Funds, non 485xx) July 5, 2023 at 12:00 noon
  • The Questica Change Request deadline is July 3, 2023. This deadline is subject to change if the posting of the payroll and benefits allocation is delayed at the State Controller’s Office (SCO).
  • Billing transactions for 2022/23 eMOU’s must be fully approved by Service Provider and Recipient on or before Friday, June, 9, 2023. Transactions received after this date will not be processed.
  • Memorandums of Understanding (MOUs) are prepared annually. The eMOU module in LAD will be open for FY 2023/24 MOU submission beginning Monday, April 3, 2023. All eMOUs for FY 2023/24 are due to Financial Services no later than Friday, June 16, 2023. All MOUs must be submitted electronically via the module. Paper submissions will not be accepted.
  • Deadlines for 2023/24 Budget Build in Questica are as follows:
    • March 15, 2023 – Departments to submit changes on vacant Positions Audit to Human Resources
    • April 3, 2023 – Budget Office to distribute PY_ADJBASE amounts to divisions
    • May 12, 2023 – Colleges/departments to adjust salaries in Questica Personnel Module
    • May 30, 2023 – Colleges departments promote line item budgets to Division Managers
    • June 16, 2023 – Divisions promote line item budgets to Budget Office
    • July 2023 – Budget Office publishes 2023/24 Initial Operating Budget after year-end close
  • The deadline to submit student fee accountability information for 2022/23 fiscal year activity is Tuesday, August 1, 2023. This information is reported to the Chancellor’s Office and reviewed by the Campus Fee Advisory Committee. Specific information regarding this process will be distributed at a later date.
  • The year-end calendar listing the processing deadlines, memos and financial forms can be found on the University Financial Management home page.

If you have any questions please contact Solar Financials at ext. 6685 or email

Thank you.