Financial Services COVID-19 Information

In response to recent social distancing recommendations related to COVID-19, Financial Services has implemented necessary service updates.

All questions, documents, requests and backup must be emailed to the following contacts by the Financial Manager.

REQUEST/FORM	CONTACT	EMAIL
Journal Entry	Cynthia Roseman	cynthia.h.roseman@csun.edu
PO Vendor Invoice A-K	Gretchen Shalom	gretchen.shalom@csun.edu
PO Vendor Invoice L-K	Heather Leohner	heather.leohner@csun.edu
Direct Pay invoice	Amber Santillano	amber.santillano@csun.edu
Auxiliary Invoice Request Outside Agency Invoice Request	Tiana Tran	tiana.tran@csun.edu
Travel Documents	Cynthia De La Fuente	cynthia.delafuente@csun.edu
Change Orders	Purchasing	purch@csun.edu
SOLAR Financials Support	SOLAR Financials	solarfin@csun.edu
EOC Logistics Resource Request	Emergency Operations Center	covid19expense-c@csun.edu

FAQ's

Can I use petty cash to reimburse employees for purchases related to COVID-19?

Yes, petty cash may be used to reimburse employees for COVID-19 purchases. Project code 6COVID_19 must be used on the expense transactions and a completed EOC Logistics Resource Request Form should be sent to covid19expense-c@csun.edu.

Is project code 6COVID_19 available in US Bank for PCard holders and approvers?

Yes, project code 6COVID_19 is available in US Bank.

Who should sign as Department Manager on the EOC Logistics Resource Request Form?

This can be the Department Chair or the Department Coordinator. The required signature is the Financial Manager.

Is Financial Manager Required on the EOC Logistics Resource Request Form?

Yes, Financial Manager is required.

What if my Financial Manager is unavailable to sign forms?

The Financial Manager should email the completed form, without signatures, to the contact listed for that specific form.

Is Financial Services accepting AdobeSign documents?

Yes, AdobeSign can be used to obtain signatures. The Financial Manager should email the completed form to the contact listed for that specific form.

How do I complete the Item, Quantity and Cost fields on the EOC Logistics Resource Request Form?

Each item type should be listed on a separate line. For example, gloves and masks purchased on the same invoice should be listed as individual line items on the EOC Logistics Resource Request Form. The quantity and cost of those lines items can be based on the invoice received. Complete this section to the best of your knowledge and email for additional clarification.

Should travel expenses incurred due to COVID-19 use project code 6COVID_19?

Yes, any travel that is required as a result of COVID-19 should use project code 6COVID_19 on the expense transactions.

How will travel expenses requiring project code 6COVID_19 be recorded?

It is the departments responsibility to transfer expenditures using a journal entry request form for any travel expenses incurred due to COVID-19.

Do travel expenses require an EOC Logistics Resource Request Form?

No.

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