Students are solely responsible for taking the correct actions described in the text, charts and forms at Late Schedule Change to adjust their schedule before, during and after the online, self-service registration period.
General Timeline and Procedures
During the first four weeks of fall and spring classes, you may adjust your schedule online in the self-service registration system. If at all possible, finalize your schedule during this time.
After Week 4
Withdrawals after the fourth week and prior to the final three weeks (Last 20%) of fall and spring instruction may be assigned only for serious and compelling reasons.
If you think that your situation meets the criteria for serious and compelling circumstances for which there is no viable alternative, complete the appropriate Late Schedule Change Form(s).
- The student shall document all requests and state the reasons for the late schedule change.
- To request permission, route your completed form(s) and documents to the academic administrator(s) indicated on the appropriate Late Schedule Change Form. The approving administrator might be the instructor, the department chair, and/or the associate dean of the college offering the course.
- Students who wish to be excused from obtaining faculty signatures or approvals due to Title IX matters, including sexual harassment and sexual violence, should contact the Offices of Undergraduate Studies or Graduate Studies based on their class level.
- A decision will normally be made within five (5) business days of receiving the request form and supporting documents. Students will be informed of the decision by email to their CSUN account.
- Students should continue attending class(es) while waiting for a decision.
Last 3 Weeks of Instruction and Retroactive Changes
Withdrawals, whether partial or complete, shall not be permitted during or after the final three weeks (Last 20%) of instruction except in cases, such as accident or serious illness, where the cause of withdrawal is due to circumstances clearly beyond the student's control and the assignment of a grade of Incomplete is not practicable. A course grade and credit, or an Incomplete grade, may be assigned for one or more courses in which the student has completed sufficient work to permit its evaluation.
As explained at Guidelines for All Students:
- Courses associated with disciplinary action by the Office of Student Affairs will not be considered for withdrawal.
- Withdrawals are not permitted if the student has taken final exams.
- Petitions requesting retroactive withdrawals beyond 1 year of the conclusion of the semester for which the withdrawal is requested will not be considered.
- If you have completed most of the course work, ask your professor if a grade and credit, or a grade of Incomplete, is possible. Review Administrative Grading Symbols – Incomplete and the directions on the Request for a Grade of Incomplete (.pdf)form and contract.
Helpful: Student Form Routing Instructions
- If you withdraw, use the appropriate Late Schedule Change Form(s) for your class level (undergraduate or graduate).
- Requests to withdraw under the above circumstances shall be granted only with the permission of the approvers indicated on the form.
A decision will normally be made within five (5) business days of receiving the request form and supporting documents. You will be informed of the decision by email to your CSUN account. Please continue attending the class(es) while waiting for a decision.
A medical withdrawal usually constitutes complete withdrawal from the university for the academic period in question. Medical withdrawals may be granted solely for established medical purposes and will be considered on a case-by-case basis.
Learn more about medical withdrawals at Guidelines for All Students.
So that the medical withdrawal can be recorded, do not drop courses online during the online self-service registration period
Students seeking a complete or partial medical withdrawal for themselves, or to care for a family member, must take these steps:
- For all medical withdrawals at any time after classes begin, complete the “Student Consent and Health Care Provider Guidelines Form,” as explained at Late Schedule Change Forms.
- If dropping for medical reasons in the first four weeks of classes (e.g., during self-service registration), you may request that a medical withdrawal be notated on your student record. Verify your situation by completing the appropriate medical withdrawal form(s) for your class level.
- After self-service registration ends, also complete the appropriate withdrawal form for your student group, as explained at Late Schedule Change Forms.
- Prepare required supporting documents and obtain all required approvals following instructions on the forms.
- Your request must describe a direct correlation between the medical condition and the particular course(s) being petitioned.
- Submit the completed, signed withdrawal and consent forms along with attachments, including the letter from your health care provider, to the Offices of Undergraduate Studies or Graduate Studies based on your class level as directed on the forms.
A decision will normally be made within five (5) business days of receiving the request form and supporting documents. Students will be informed of the decision by email to their CSUN account.