PowerPoint Advanced Techniques

I. Uploading--PowerPoint Online

1. Turn your PowerPoint presentations into html documents that can be read on the web, by opening the document in PowerPoint. Click on File and Save as a Webpage. This will create an html file on your computer as well as any necessary image or other types of files. All of the files must be uploaded to your directory or account on a server.

2. Next you need to upload the html and other files to your campus account/directory with either MacSFTP (Macintosh) or Secure FTP at

3. The URL for your PowerPoint might be something like: http://www.csun.edu/~your_account_name/powerpoint_filename.html


II. Master Formatting

1. Edit all your slides at once by working in the Master Slide view. Any changes to the Master will make changes to all the slides. So you can easily change the font for all slides or add a graphical logo to every slide, for example.
Click on View, then Master, then Slide Master.

2. While in the Slide Master view, edit the fonts by selecting them and changing their properties from the Formating Toolbar. You may also change the text boxes by resizing or moving or insert graphics here if you want them to appear on every slide.

3. To edit the footers and headers, click on View, then Header and Footer. Choose which items you'd like and click Apply to All.

4. The Title Slide Master may be edited separately, by clicking on View, then Master, then Title Master.


III. Equation Editing

1. Install the Equation Editor into PowerPoint
Double-click the Microsoft Office Installer icon or the Microsoft PowerPoint Installer icon. Click the pop-up menu that contains the words Easy Install, and then click Custom Install. Select the components you want to install.

2. Clicks on Tools, Customize, and then choose the Commands tab. Scroll down the right hand window under Commands and find the Equation Editor. Drag the Editor symbol to one of your toolbars.

3. Open a PowerPoint slide. Click open the equation editor to use that helper program. Create an equation by typing and clicking on various symbols. When finished, click File and Update, then close the Equation Editor and your equation will be automatically placed into the current slide. You may move it around the page as necessary.


IV. Sound

Insert music or sound on a slide

1. Display the slide you want to add music or sound to.
2. On the Insert menu, point to Movies and Sounds.
3. Do one of the following:
To insert a sound from the Clip Gallery, click Sound from Gallery, and then locate and insert the sound you want.
To insert a sound from another location, click Sound from File, locate the folder that contains the sound, and then double-click the sound you want.
A sound icon appears on the slide.
4. A message is displayed. If you want the sound to play automatically when you go to the slide, click Yes; if you want the sound to play only when you click the sound icon during a slide show, click No.
5. To preview the sound in normal view, double-click the sound icon.
Tip You can also change play settings - for example, loop the sound or add an animation effect to your sound.


Record a voice narration:

To do this procedure, you'll need a microphone. You'll also need to make sure you aren't running any other sound recording programs, such as Speech Recognition.
1. On the Slide Show menu, click Record Narration.
A dialog box appears showing the amount of free disk space and the number of minutes you can record.
2. To insert the narration on your slides as an embedded object and to begin recording, click OK.
To insert the narration as a linked file, select the Link narrations in check box, and then click OK to begin recording.
3. Advance through the slide show and add narration as you go.
At the end of the show, a message appears.
4. To save the timings along with the narration, click Yes. To save only the narration, click No.
A sound icon appears in the lower-right corner of each slide that has narration.

Notes :


V. Create a Design Template for a Master Slide with the CSUN logo

1. Open up a browser like Netscape or Internet Explorer and type in the Location or Address box the following: http://www.csun.edu
2. Right click (for a PC) or click and hold (for a Mac) on the CSUN logo at the left-hand top of the page and drag down to Save Image As. and save the image to your Desktop, noting it's title for later retrieval. (It's currently called "CSUNwordmark200t.gif")
3. Open PowerPoint. Click on File and then New Presentation
4. Click View, and Master, and then Slide Master.
5. Click Insert, and Picture, and From File. Find the CSUN logo that you saved and click Insert. Move the logo with your cursor to wherever you want it to appear on each slide.
6. Click on File and Save As
7. (Macintosh) Make certain that you are saving to the folder, My Templates. Give your new template a title, and for Format, choose Design Template and click Save.
8. (PC) Save.
9. If you make a new presentation after this and want to use the CSUN logo template, create a new presentation from the File menu, then click on Format and Apply Design Template. Find the new template in the My Templates folder inside Microsoft Office and click Apply.