[Note: In packaged accounting
software some of the purchasing features listed below may be instead included
in the purchase order module.]
Vendor Master File
Name, address, phone, fax, contact, 1099 status...plus...
Automatically Assigns New Vendor Number
Supports User Defined Numbering Convention
Identifies Vendor Type
Default Expense Account
Listing of alternate vendors
User Defined Blanket Payment Terms:
Due Date
Discount Date
Discount %
Tax Rate
User Defined Individual Payment Terms:
Due Date
Discount Date
Discount %
Tax Rate
Primary Contact
Comment Field
User Defined Vendor Files
Inputs
New vendors
Vendor updates
One-time vendors
P.O. Application to match vendor invoice
Vendor invoices
Partial payments, split accounts
Automatically calculated due date (w/ override)
Place and release holds on invoices
Verification of material receipt and match to P.O. and invoice
Verification of invoice costs and P.O. costs
Verification against duplicate invoice
Debit or credit adjustments
Automatic Processing of Prepaid Expenses
Automatic Processing of Accrued Expenses
Automatic Amortization Scheduling
Carries Prepaid, etc. into New Year
Schedule Invoice Payment Over Time
Automatic Payment of Recurring Invoices
Automatic Posting of Loan Principle and Interest
Manual (hand-written) checks
Outputs
Payables Analysis
Automatic Account Aging
User Defined Aging Criteria
Payment Scheduling by Discount Date
Automatic Calculation of Discount
Review of Invoices Which Are Due:
Display of Cash Available
Inclusion of all Obligations
Past Due Payables Report
Automatic Recalculation of Payment Schedule:
Users Specified Total Payment
User Specified Percentage Reduction
Alter Due Dates
Exclusion of Specified Invoices
Partial Payment of Specified Invoices
Select Specific Invoices
Select Specific Vendors
Manual Selection of Payments
Pay Invoices Which Are Not on File
Check Writing
Supports Multiple Checking Accounts
System Printed Checks
Prints Manual Checks
Automatic Assignment of Check Number
Manual Assignment of Check Number
Check for Duplicate Check Number
Pay Multiple Invoices With One Check
Print Separate Check Remittance Advice
Sales Tax Payment
Voided Checks
Prints Discounts Taken
Prints Facsimile Checks
Check Register Before Printing
Full Bank Statement Reconciliation
Financial Reports
Cash Requirements Report:
Sort by Due Date
Sort by Discount Date
Print Total Discounts Available
Aged Accounts Payable Report
Purchase Comparisons:
Previous Period Versus Last Year
Year to Date Versus Last Year
Previous Period Versus Budget
Year to Date Versus Budget
Discounts Lost
1099 Reports
Vendor Analysis Report:
All Transactions
Purchase History This Year
Purchase History Previous Years
Quick Purchase Review:
Outstanding Balance
Last Check Date
Check Amount
Invoices Paid
Last Purchase Date
Last Purchase Amount
Purchases This Year
Purchases in Previous Years
Vendor file list (Sorted by id, name, zip code, active vs. inactive)
Mailing lists/ labels
1099s and reports
General ledger transfer report
Key variables
# of digits in vendor number
# of vendors
# of transactions
# of bank accounts
# of different payment terms