Using WordArt in Excel
Prepared by Tina Actis-Purtee
Information Technology Resources Nov. 1999


LOOK WHAT YOU CAN DO

Getting Started
This document is intended to aquaint you with  Excel 97 (or Excel 98 for the mac) WordArt capabilities.  At the completion of this document you will have an understanding of the tools, functions and capabilities Excel 97 has so you can create your own fabulous WordArt.

What Tools Do I Use?
The "Drawing" toolbar in Excel is all you need to use the WordArt capabilites.

What Do I Do?
  Launch your Excel program.  If you do not see your drawing toolbar, go to the pull down menu at the top. Under "View" is a "toolbar" option, within the toolbar option is an option labeled "drawing".  Make sure this option is checked off or selected.  Your drawing toolbar should appear at the bottom of your screen.

Using the Drawing Toolbar to Create your WordArt
   To create word art, click on the "WordArt"  icon button on the Drawing toolbar.

Select a WordArt style by double clicking on the WordArt selection.

First, select the "font" choice.
Next, select the "Font Size".
Third,  Type the desired word art text in the "Text" box, then click "O.K."

Your WordArt will appear as a graphic object on your worksheet.

To delete a graphic object, click it to select it, and then press the "delete" key.  You can then repeat the steps above to create another WordArt.

Sizing, Moving, and Copying Graphic Objects
  You can change the size, position, and formatting of graphic objects you have created.

 Resizing an Object
1. Select the object and position the mouse pointer over a selection handle.  Note: The
   selection handles appear as little squares around the object, your mouse pointer will
   change to a two sided arrow pointer.
2. Drag to the new size
3. Release the mouse button
(before resizing the object) 
(After resizing the object) 

Moving an Object
1. Position the mouse pointer over the object so that it changes to a 4-way arrow
2. Drag to the new position
3. Release the mouse button

 Coping an Object
  Once you have formed the size and shape you want, to copy an object:
  on a Windows machine, hold down the control key as you drag.
  on a MacIntosh machine, hold down the option key as you drag.

Editing the WordArt Text
First, select the WordArt object that you want to edit.
Next, choose the edit function you wish to perform from the edit "WordArt" toolbar.

    1.       2.             3.   4.   5.   6.    7.   8.    9.  10.
What is the function of each of the WordArt icons on the above toolbar?
1.  Create another WordArt
2.  Edit the current selected WordArt object text, font size, or font choice.
3.  Change the WordArt Style of the current selected WordArt object
4.  Format the WordArt selection -change the color fill, outline color
5.  Change the WordArt Object Shape
6.  Rotate the WordArt selection
7.  Change the WordArt letter Height to all the same size
8.  Make the WordArt Selection Vertical
9.  Align your WordArt Object
10. Change your WordArt Character Spacing

Edit the current selected WordArt object text, font size, or font choice
Click on the "Edit Text.." icon.
When the "Edit WordArt Text" menu pops up, you can then edit or change the WordArt text message, font type or font size.

Change the WordArt Style of the current selected WordArt object
First, make sure your word art object has been selected.  You will know the object is selected because small hallow boxes will show up around the object.
Second, click on the "WordArt Gallary" icon (#3)
Next, a pop up window as the one below will appear.  Simply click on the WordArt style you wish to change your selection to, then click on O.K.

Format the WordArt selection -change the Color Fill or Outline Color
Click on the "Format WordArt" icon.
Under the "Colors and Lines" tab, you can:
a.  choose different color fill options by clicking on the down arrow on the Color bar,
b. choose different line color, thickness or line type by clicking on the appropriate down arrow.

Change the WordArt Object Shape
To change your currently selected word art shape simply click on the "WordArt Shape" icon and select the shape that you want your word art to take.

Rotate the WordArt selection
First, select your WordArt object.  Next, click on the "Free Rotate" icon.
Move your mouse cursor to one of the green circles around your word art selection.   Click and hold your mouse button down and move or "free rotate" your WordArt selection, then release your mouse button.

Change the WordArt letter Height to all the same size
First, select your WordArt object.
Next, click on the "WordArt Same Letter Heights" icon.

A single slick on the icon will change all the letters to the same height.  To undo this action, simply click on the icon again.
This sample shows a before and after.

Change the WordArt selection to Vertical
First, select your WordArt object.
Next, click on the "WordArt Vertical" icon.
A single slick on the icon will change the selection to vertical.  To undo this action, simply click on the icon again.

Aligning your WordArt Object
First, select your WordArt object.
Next, click on the "WordArt Alignment" icon.
Select the appropriate alignment selection and release your mouse button.

Change your WordArt Character Spacing
First, select your WordArt object.
Next, click on the "WordArt Character Spacing" icon.
Select the appropriate spacing selection and release your mouse button.

Grouping and Ungrouping Graphic Objects
  You group objects by selecting two or more objects and then clicking the "Draw" icon on your drawing toolbar and clicking on "Group".
Now you can format the group and move, size, copy, or delete it as if it were a single object.  The "Ungroup" selection under "Draw" will separate the group into individual objects again.

Placing Color or Patterns in your WordArt
1. To change the color within your object, click on the paint bucket icon on your drawing menu and select the color you want from the color choices.

2. To put a texture or pattern with your color choice, click on the paint bucket icon on your drawing menu, select "Fill Effects", choose one of the tabs at the top labeled "Gradient", "Texture", or "Pattern" and make your selection from the choices available.

Text
  To change the standard text color within your object, click on the icon which looks like a straight up and down capital "A" on your drawing menu then select the color you want from the color choices.

 

Excel 97 has some great graphic capabilities.  WordArt is only one of many fun and effective graphic objects that you can use in your daily work and for more effective work presentation.  Look for further Excel Graphic documentation at our web site  http://www.csun.edu/itr/guides .