To start the new millennium, CSUN¹s Reprographics/QuickCopies operation in the University Student Union has acquired a new Xerox DocuTech digital printing system that not only will provide new levels of reproduction quality, but also allow campus users to submit their documents entirely via the Internet.
"Purchasing and Logistical Services Director Bill Cooper and I have been working on this project for the past two years," said Mary Hanson, manager of the department¹s Reprographics/ QuickCopies operation. "We¹re trying to upgrade our services and improve them to make them more convenient for users."
The change to the new DocuTech 6135 machine also has been a good one in financial terms. By trading in other equipment, QuickCopies did not increase its overall costs by acquiring the new machine. And, the pricing for its copies will remain the same as standard photocopies, Hanson said.
What¹s the difference between digital copies and photocopies? In terms of quality, the digital copies have a resolution of 600 dots per inch, more than double that of standard photocopies, and are a good choice for work that includes pictures or other imagery. In essence, each copy looks like a first-generation original.
But the other major change will be convenience. Instead of hand delivering documents for duplication, campus users now will be able to place orders and submit their documents entirely via the Internet around the clock, and have the orders return delivered and the charges billed to their departments.
The online site for that will be QuickCopies¹ web page: www-admn .csun.edu/quickcopies/. Customers can submit documents online either as Adobe Acrobat .pdf files, or as PostScript files, which many word processing programs can create by selecting the "print to file" option.
The new DocuTech machine weighs in at more than 2,500 pounds and is roughly 11 feet long and almost four feet wide. Although the unit is housed in the Engineering Building, Hanson said in-person orders for its use still should be placed at the QuickCopies office in the University Student Union.
The new machine can handle black-and-white single or double-sided printing, paper sizes up to 12 by 18 inches, paper stocks from 20 to 65 pounds in weight, and various stapling and tape binding options. But, the only ways it accepts documents are either as digital files or from scanned paper originals.
Another of the new system¹s exciting features is the ability to store and vend documents online. For example, university departments that regularly use standard documents, instead of having them bulk printed in large quantities and then stored, could keep a digital version online and have copies printed as needed.
Similarly, professors who use class notes or other instructional materials can have them scanned and placed into an online folder through QuickCopies, password protected if desired, where students can view and/or print them via the Internet from any location.
For fall 2000, Hanson said the new system will bring an enhancement to the 150 to 200 "Coursepack" class booklets done for faculty each semester. Students will be able to order those documents online and have the paper document mailed to their homes.
"We¹re trying to upgrade our services and improve them to make them more convenient for users."