All new materials
ordered for the Media Library, beginning with the 2001/02 fiscal year will
be cataloged on OCLC and exported to GEAC. These records will have an LC
call number in the bib record, and a CMM accession number as an item call
We will follow the general guidelines below when cataloging the material.
For Duplicate records on GEAC see note at bottom of page.
When to enter a New Record - when in doubt, Edit!
See Bib. Input Standards Ch.4, When to Input a New Record
ELvl: I Srce:
d Audn: g
BLvl: m Form: GPub: Time: 118 MRec: Ctry: nyu
Desc: a TMat: v Tech: l DtSt: p Dates: 1997,1940
Fixed Field example (DVD)
ELvl: I Srce:
d Audn: g
BLvl: m Form: GPub: Time: 118 MRec: Ctry: nyu
Desc: a TMat: v Tech: l DtSt: s Dates: 2001,
Base the description on Chief Source - in following order of preference
|007||See Physical Description Fixed Field (Videorecordings)|
|090||Non-fiction and Documentary - Class in
B - Z
Not for ourselves alone [videorecording] (HQ1412 .N68 1999)
Video or films based on Literature - Class with Literature under the Author's number
Pride and prejudice [videorecording] (PR4034 .P7 1985)
Fiction and feature films - Use PN1997 .A - Z by title
Boys don't cry [videorecording] (PN1997 .B69 2000)
|245||Title ‡h [videorecording] : ‡b subtitle / ‡c responsible body and producers, directors and writers|
|250||Edition or version - "25th anniversary ed." or "Digitally remastered version" or "Colorized version"|
|260||Place : ‡b publisher or distributor, ‡c
date of publication or distribution
Example: Fixed field : DtSt: p Dates: 1997,1940
260 ‡c c1994.
500 Originally released as a motion picture in 1940.
|300||No. of physical unit (playing time) ‡b
description ‡c dimensions ‡e accompaning materials
Example: 300 1 videocassette (118 min.) : ‡b sd., col. ; ‡c 1/2 in.
538 VHS; stereo, Dolby surround
007 v ‡b f ‡d c ‡e b ‡f a ‡g h ‡h o
300 1 videodisc ( min.) : ‡b sd., col.
; ‡c 4 3/4 in.
|440||For true series, check authority file|
|5XX||Use notes liberally, in the order (below) by cataloging rules, not by tag number ; notes can be combined|
|538||physical format (previously in 500) e.g., VHS, Dolby stereo, DVD|
|500||Nature of work, e.g., documentary - Do not use if summary is provided|
|546||Language - of sound track, including CC , e.g., Closed captioned for the hearing impaired.|
|500||Source of title proper, e.g., Title from container. Use only when not using title screen|
|511||Participant or Performer - cast (use indicator 1), e.g., Hillary Swank, Chloe Sevigny, ... etc.|
|508||Creation/Production Credits, not included in 245 ‡c , e.g., cinematographer, music|
|500||Edition & history, e.g., "Based on a novel by ..."|
|500||Publication in a different medium, e.g., "Originally released as a motion picture in [year]."|
|500||Accompanying material, if not listed in 300|
|521||Rated R, etc.|
|520||Descriptive and objective Add more extensive info for Media Lib. materials when necessary|
|505||Contents, e.g., ‡t Material girl -- ‡t Like a virgin|
|500||Numbers on item - use for generic numbers,
Publisher's numbers in 028 B3968 ‡b PBS Home Video
|6XX||For non-fiction videos (biographical,
documentary, historical), add the appropriate topical subject headings,
e.g. Henry IV, ‡c King of England, ‡d 1367-1413
For dramatizations, add Form subdivisions, e.g. Transsexuals ‡z Nebraska ‡v Drama
|655||Genre headings See list.|
|700||all openly named persons, e.g., producer (if no production company), director, writer, animator, all prominent performers, actors, and narrators; interview-ers (-ees), person(s) delivering lectures, addresses|
|710||all corporate bodies named in 260, e.g., Warner Home Video (Firm)|
|730||If there is a uniform title that we want to trace, change to a 740|
|[Fine Arts video] ‡b CSUN ‡b RESARTS
‡b ARTS ‡k VIDEO ‡h [LC call no.] ‡p
[Fine Arts DVD] ‡b CSUN ‡b RESARTS ‡b ARTS ‡k DVD ‡h [LC call no.] ‡p [barcode]
video] ‡b CSUN ‡b RESARTS ‡b ARTS ‡k VIDEO ‡h
[CMM #] ‡p [barcode]
|Add VIDEO or DVD above the call no.|
A. Additional Steps for Media Library materials:
B. Additional Steps for Fine Arts Materials - All Processing to be done in Tech. Services.
- For Media Library materials, the barcode and 2 call number labels will be attached to flyer,. The CMM number will be circled in red either on the attached ACQ printout, or flyer.
- Accompanying guides, or manuals will receive their own barcode. RH will attach the barcode and spine label to the booklet. The 590 note will read: Accompanying guide available at Media desk.
- 852 for guide will look like this:
‡b CSUN ‡b RESARTS ‡b ARTS ‡k BOOK‡h [CMM # guide] ‡p [barcode]
- Additional copies or volumes of the material, whether received at the same time, or at different times, will receive their own CMM accession number.
852 Example: ‡b CSUN ‡b RESARTS ‡b ARTS ‡k DVD ‡h [CMM # v.1] ‡p [barcode]
Next day -- On GEAC in ITEM UPDATE
- Add Circ Code info in Line 11 -- NOLOAN
- Select Status from bottom menu, type in 521 [This generates the message "Ask at the desk" under Status]
RH will walk the materials over to the Media Library and place the items on a desginated shelf. Media Library Staff will do the physical processing of the materials, and are responsible for adding the information from GEAC to the Media Library Catalog.
Spine label will be put on the front of the
case, in the bottom left hand corner (as is done on books with narrow spines)
3M Security Hub Markers (small donuts) will be placed in the center of the DVD.
Write CSUN and the call number on the security "donut".
Attach CSUN property stamp labels on the case where there's room
NOTE: Duplicate Video/DVD bib
records in Advance.
These are cases where there is already a short record in Advance for a Media Library video with a CMM accession number, and we have obtained a second copy, assigning it an LC call number on a full MARC record. This results in two Advance records for the two copies of the same video.
After lengthy consultation with Jina and Eric, we’ve agreed to combine the copies onto one bib record, the full MARC record, and delete the short Media Library bib record. Database Maintenance will handle these as they come up, so if you notice any such dup video titles, please notify JoAnn or Diane.
We will move the Media Library copy’s barcode to the full MARC record, keeping its accession number and the special circ code and status used by the Media Library, and delete the short Media Library record. If that short Media Library record has any special notes that our MARC record doesn’t, we’ll add the notes to the MARC record. Our MARC record will keep its LC call no. in the 050 or 090.
So what you will see is one bib record with multiple copies of the video. We are not going back and pulling any Media Library videos to add a LC call no. label at this stage. (as of 3/6/02)
EXAMPLE: (The following record has one video with an accompanying guide that has been cataloged, and a duplicate video that was not )
Local Control # :10902138
Number of holdings :3
CALL NUMBER :E185.625 .B555 1995
AUTHOR :Jones, Bill T.
TITLE :Black is-- black ain't [videorecording] : a personal journey
through black identity /
IMPRINT :San Francisco, CA : California Newsreel, c1995.
LOCATION BARCODE LOAN TYPE
--------- --------- ---------- ---------------- --------------
1.ARTS 108827865 BOOK NOLOAN 85931 guide Ask at the Desk
2.ARTS 108329193 VIDEO NOLOAN 83638 Ask at the Desk
3.ARTS 108827758 VIDEO NOLOAN 85931 Ask at the Desk
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