California State University, Northridge
Constitution and By-Laws of the Deaf
Ammended and Revised, May, 1999
Sponsored by the Deaf Studies Department
NAME, PURPOSE AND GOALS:
Section 1: The name of the organization is the Deaf Studies Association, hereafter referred to as DSA. The Deaf Studies Department sponsors DSA at California State University, Northridge.
Section 2: DSA also maintains the affiliated organization, the Sign Language Club, and incorporates that name herein.
Section 3: PURPOSE: To increase public awareness in the field of Deaf Studies. DSA shall promote unity among members through academic, professional and social involvement. DSA also encourages personal and professional growth in the fi
eld of Deaf Studies.
Section 4: GOALS:
- Promote Deaf Culture through the use of American Sign Language and knowledge of issues pertaining to the Deaf Community.
- Provide opportunities for interaction among faculty, students, professionals and the university and in the community.
- Increase awareness of employment opportunities and trends.
- Encourages personal growth through leadership opportunities.
- Provide opportunities for interaction between the Deaf and hearing communities with an understanding of and respect for both cultures.
TENURE: DSA operates on a yearly basis beginning on June 1 of every year and ending on May 31 of the following year.
Section 1: Membership is open to any individual interested in the field of Deaf Studies.
Section 2: Equal opportunities shall be afforded to all individuals without regard to race, color, religion, creed, gender, pregnancy, marital affiliation, sexual orientation, age, ethnic origin, citizenship, nationality, veteran status
, or physical disability.
Section 3: Membership fees will be required for each academic year, and will be assessed and determined by the Executive Board. Membership fees are not prorated, and are applicable only to the year in which they are collected.
Section 4: Membership privileges include the right to: attend general DSA sponsored events; attend and participate in all general meetings; be a candidate for office; vote in DSA elections; hold office; be on the DSA mailing list; recei
ve discounts at DSA sponsored events; and other rights as they may arise.
Section 1: The Executive Board shall consist of the:
Executive Vice President
Vice president of Academic Affairs
Public Relations Officer
Section 2: Term of office shall be one fiscal year beginning June 1 and ending May 31 of the following year.
Section 3: Members of the Executive Board must be full-time students enrolled at CSUN with a minimum of 7 units.
Section 4: Members of the Executive Board must be current members in good standing with the DSA membership.
Section 5: Members of the Executive Board must maintain a cumulative minimum G.P.A. of 2.0
Section 6: No more than one person shall hold an Executive Board position at one time.
Section 7: Members of the Executive Board shall be voted into office by the majority vote of the members attending the election meeting.
Section 8: Members of the Executive Board can only be removed from office by a two-thirds vote (2/3) of the members in attendance.
Section 9: Vacancies on the Executive Board shall be filled through a search and screen method developed by the Executive Board. Term of office for newly appointed Executive Board members will only last the duration of the fiscal year (
through May 31).
Section 1: There shall be one (1) full-time faculty member from the Deaf Studies Department to serve as advisor.
Section 2: Should this position become vacant, the position shall be filled through a search and screen method developed by the Executive Board.
Section 3: There shall be one (1) student advisor who is a past, elected or appointed, member of the Executive Board.
Section 4: Will be elected by a majority vote of the current Executive Board, and can only be removed by a majority vote of the Executive Board.
Section 5: Must be enrolled in at least 3 units and must have a cumulative G.P.A. of 2.0.
Section 6: Must be a current member and in good standing with the DSA membership.
Section 1: Chairs shall be appointed to the following positions:
Support Groups Chair
Concentration 1 Support Group Chair
Concentration 2 Support Group Chair
Concentration 3 Support Group Chair
Concentration 4 Support Group Chair
Graduate Support Group Chair
Sign Language Club Chair
Social Activities Chair
Alumni Contact Chair
Homecoming Activities Chair
Deafestival Committee Chair
Graduation Committee Chair
Other positions as they may arise.
Section 2: Term shall be defined according to the responsibilities of each chair position.
Section 3: Chairs must be enrolled in at least 3 units at CSUN and must have a cumulative G.P.A. of at least 2.0.
Section 4: Chairs must be current members and in good standing with DSA.
Section 5: Chairs shall be appointed at the discretion of the DSA President.
Section 6: Should the Chair not fulfill the required duties s/he may be removed at the discretion of the DSA Executive Board.
Section 1: DSA general membership meetings will be held a minimum of once per month. The time, date, frequency, and place of the regular meetings shall be approved by the membership at the first regular meeting of the term.
Section 2: All meetings are open to any person interested in participating.
Section 3: All general meetings will be conducted according to Parliamentary Procedure as outlined in this constitution, Roberts Rules of Order, and the Brown Act, State of California.
Section 4: Any changes in meeting times are to be voted on by the majority of the membership at the first regular meeting of the term.
Section 5: DSA Executive Board will meet before every general meeting.
Section 6: At Executive Board meetings, a quorum of 50% + 1 of the Executive Board members must be present in order to pass an executive vote.
Section 1: DSA is funded through membership fees, fundraising events, Associated Students sponsorship, grants and personal donations.
Section 2: All financial statements will be audited at the end of each semester.
Section 3: The auditors will be the President, Student Advisor, and Treasurer. In the absence of a Student Advisor, the Executive vice-president will assist.
Section 4: Should there be a discrepancy the Faculty Advisor and the Executive Board will be notified. The Faculty Advisor and the Executive Board (excluding the auditors) will make decision as to what action will be taken.
Section 1: DSA reserves the right for, and encourages affiliation with any other organization that shall be in the best interest of its members.
Section 1: Any member, at any Executive Board meeting, may submit a proposed amendment to the Constitution and By-laws in writing. Such proposed amendments must be dated and bear the signatures of at least three members. This written p
roposed amendment must be submitted one meeting before it is to be voted on.
Section 2: After being read at the Executive Board meeting, the proposed amendment will be placed in the charge of the secretary who will distribute a copy to each members of the Executive Board.
Section 3: At the next business meeting of the Executive Board, the proposed amendment will be open to discussion. A simple majority vote of the Executive Board present at the meeting (or in the absence of a Board Member, a vote in wri
ting) shall be necessary to place the proposed amendment for a vote before the general membership.
Section 4: The proposed amendment, if approved by the Executive Board, will be publicized to the membership before the next general meeting or by special procedure, to be determined by the Executive Board. Two-thirds (2/3) of the votes
cast by the general membership are necessary for acceptance.
Section 5: A copy of any alteration to this constitution must be filed in the Student Activities office at CSUN.
RESPONSIBILITIES OF OFFICERS:
Section 1: Term of office is one fiscal year from June 1 until May 31 of the following year.
Section 2: Mandatory attendance at all DSA meetings, and DSA sponsored events required unless excused by the President. Meetings include Executive Board meetings, general meetings, support group meetings, and social activities.
Section 3: If a member of the Executive Board misses meetings or events on a regular basis, that member may be asked to resign at the discretion of the Executive Board.
Section 4: Mandatory attendance at all Executive Board retreats.
Section 5: All Executive Board members shall know and practice the DSA Constitution and Parliamentary Procedure.
Section 6: Should problems or concerns arise, individual members should go to the President or the Faculty or Student Advisor to discuss said problems.
Section 7: Each officer shall maintain a clear and organized historic record of their office of at least the past two years to be passed on to the next Executive Board member replacing them.
Section 1: Initiates agenda and conducts all DSA meetings.
Section 2: Signs all legal and financial statements.
Section 3: Will work in conjunction with the Student Advisor and Treasurer on the audit of DSA finances at the end of each semester.
Section 4: Serves as ex-officio (non-voting) member on all standing committees.
Section 5: Serves as liaison between DSA and the chair of the Deaf Studies Department.
Section 6: Organizes special meetings between the Advisors and the Executive Board as needed.
Section 7: At the President’s discretion, will have personal meetings with the individual members of the Executive Board to assess progress.
Section 8: Will bring each Executive Board member copies of both meeting agendas at the Executive Board meetings.
Section 9: Will assist the public relations officer in planning the Executive Board retreats.
Section 10: At the end of each term, is responsible for making sure that all paperwork is completed for the transfer of authority to the new Executive Board.
Section 11: In absence of other officers, delegates their duties as necessary.
Section 12: Will meet with the Executive vice president once a week.
Executive Vice President
Section 13: In absence of President, Executive Vice President will assume the responsibility for all duties related to that office.
Section 14: Serves as liaison between DSA and Associated Students.
Section 15: Produces of the yearly budget, including acting as representative of DSA at senate hearings if necessary.
Section 16: Responsible for completing the paperwork for renewal of DSA’s Charter.
Section 17: Responsible for the room reservations.
Section 18: Works in conjunction with the President and Treasurer on the audit of DSA finances in the absence of a Student Advisor.
Section 19: Fulfills other duties assigned by the President.
Vice President of Academic Affairs
Section 20: In absence of both the President and Executive Vice President will assume the responsibility for all duties related to the office of President.
Section 21: Oversees Academic Affairs Committee.
Section 22: Planes, initiates, and executes all Academic related programs.
Section 23: Fulfills other duties assigned by the President.
Section 24: Collects DSA membership applications, records dues and immediately passes on application to be processed by Public Relations Officer.
Section 25: Maintains record of updated distribution of DSA finances.
Section 26: Reports current financial status at each general meeting.
Section 27: Works in conjunction with the President and Student Advisor on the audit of DSA finances every semester.
Section 28: Responsible for all financial aspects of the yearly budget, and assists Executive Vice President on this project.
Section 29: Responsible for collecting funds and making a financial report on all DSA sponsored events.
Section 30: Keeps accurate records of finances for at least the past seven years including a copy of the budget.
Section 31: At the end of the fiscal year is responsible for completing the paperwork for transfer of the checkbook to the new Executive Board.
Section 32: Fulfills other duties as assigned by the President.
Section 33: Records all minutes at the DSA meeting including Executive Board, general, retreats, and any other meeting involving DSA and the Executive Board.
Section 34: Distributes typed copies of all minutes to the Executive Board and Advisors prior to each meeting.
Section 35: Posts copy of the minutes within 24 hours of the meeting on the DSA bulletin Board at the Deaf Studies Department Office.
Section 36: Keeps copy DSA Constitution, and original copies of files, records, reports and documents.
Section 37: Writes thank yous and invitations as necessary.
Section 38: Maintains written correspondence concerning DSA.
Section 39: Fulfills other duties as assigned by the President.
Public Relations Officer:
Section 40: Coordinates publicity with all DSA committees
Section 41: Publicizes DSA meetings and events through flyers, posters, billboards and advertisements in the Daily Sundial.
Section 42: Maintains an up-do-date scrapbook containing all pictures, articles, and flyers related to DSA.
Section 43: Responsible for all previous scrapbooks and/or photo albums.
Section 44: Responsible for taking all flyers related to DSA to Student Affairs for disbursement.
Section 45: Processes all DSA applications. This includes mailing new members letters and membership cards.
Section 46: Keeps current ongoing membership records. These records should include applications for membership from the past two years.
Section 47: Maintains membership files.
Section 48: Responsible for membership recruitment at all DSA sponsored events.
Section 49: Responsible for planning the Executive Board retreats with the assistance of the DSA President.
Section 50: Acts as Editor-in-Chief of the DSA newsletter.
Section 51: Records minutes in the absence of the Secretary.
RESPONSIBILITY OF ADVISORS:
Section 1: Shall serve as a non-voting, advisory member of DSA.
Section 2: Shall serve as an advocate for DSA to the Deaf Studies Department.
Section 1: Must be accessible to the Executive Board.
Section 2: Will work in conjunction with the President and Treasurer on the audit of DSA finances every semester.
Section 3: Mandatory attendance at Executive Board Retreats.
Section 4: Responsible for preparing final ballots for DSA elections, and will tally votes after elections.
Section 5: May attend Executive Board meetings, but may not vote.
Section 1: All chairs are responsible for the fulfillment of their duties as outlined in the DSA constitution.
Section 2: All chairs must attend any and all meetings related to their position (for example: Option chairs are required to attend their option support group meetings).
Section 3: All chairs reserve the right to form a committee to fulfill the duties assigned to them.
Section 4: All chairs are required to turn in a written report for DSA records, following any event pertaining to that individual’s responsibilities.
Support Groups Chair:
Section 5: Responsible for coordinating the efforts of all Support Group chairs.
Section 6: In the absence of a Support Group chair, takes on responsibilities and duties of that position.
Section 7: Reports progress and problems to Vice President of Academic Affairs as needed.
concentration 1 Chair:
Section 8: Responsible for conducting all Concentration 1 Support groups meetings.
Section 9: Responsible for planning and implementing at least one event per year related to Concentration 1 issues.
Section 10: Helps provide information and support pertaining to the field of Sign Language Interpreting.
Concentration 2 Chair:
Section 11: Responsible for conducting all Concentration 2 Support group meetings.
Section 12: Responsible for planning and implementing at least one event per year related to Concentration 2 issues.
Section 13: Helps provide information and support pertaining to the field of Linguistic and Cultural Studies.
Concentration 3 Chair:
Section 14: Responsible for conducting all Concentration 3 Support group meetings.
Section 15: Responsible for planning and implementing at least one event per year related to Concentration 3 issues.
Section 16: Helps provide information and support pertaining to the field of Human Services.
Concentration 4 Chair:
Section 17: Responsible for conducting all Concentration 4 Support group meetings.
Section 18: Responsible for planning and implementing at least one event per year related to Concentration 4 issues.
Section 19: Helps provide information and support pertaining to the field of Deaf Studies with an emphasis on teaching.
Graduate Support Group Chair:
Section 20: Responsible for conducting all Graduate Student Support group meetings.
Section 21: Responsible for planning and implementing at least one event per year related to graduate issues.
Section 22: Helps provide information and support pertaining to graduate level coursework and required examinations.
Sign Language Club Chair:
Section 23: Responsible for conducting all Sign Language Club meetings.
Section 24: Responsible for providing the opportunity to practice sign language skills among members with varying skill levels.
Section 25: Reports progress and problems to the Executive Vice President as needed.
Section 26: Responsible for organizing and implementing fundraising activities.
Section 27: Reports progress and problems to the Treasurer as needed.
Social Activities Chair:
Section 28: Responsible for organizing one social event per month for the entire membership and CSUN community.
Section 29: Responsible for the collection of funds at any Social activities involving fundraising. Will give this money to the Treasurer immediately following the event.
Section 30: Reports progress and problems to the President as needed.
Section 31: The Homecoming Chair is responsible for working with Associated Students regarding all requirements for DSA’s involvement with CSUN’s Homecoming activities. Responsible for production of any floats, billboards or other need
s as they may arise during homecoming activities.
Section 32: The Deafestival Chair is the liaison between DSA and the Deafestival chair and is responsible for organizing DSA involvement and fundraising at the Deafestival. Must make sure all funds are given to the Treasurer.
Graduation Party Chair:
Section 33: The Graduation Party Chair is responsible for the organization and implementation of the annual DSA Graduation Party. Will work with the Deaf Studies Department Chair regarding awards to be presented at the party.
Section 1: Committee structure will consist of two (2) types: Standing and Special.
Section 2: Standing Committees will consist of:
Concentration 1 Support Group
Concentration 2 Support Group
Concentration 3 Support Group
Concentration 4 Support Group
Graduate Support Group
Sign Language Club
Social Activities Committee
Graduation Party Committee
Section 3: the President of DSA may form Special committees as a need may arise.
Section 1: DSA will promote the publication of a newsletter.
Section 2: The newsletter will be published three (3) times per year including once during each semester and once during the summer.
Section 3: The publication of the newsletter will be organized by the Public relations officer.
Section 1: The official logo of DSA will be used on all stationary, posters, banners, and other printed material.
Section 1: Elections will be held six (6) weeks prior to Finals each Spring Semester..
Section 2: A retreat is mandatory for present and newly elected Executive Board members, and will take place in June.
Section 3: Present Executive Board will pass on to newly elected members organized records, documents, files and information during the June retreat.
Section 4: the Executive Board will decide upon Special elections.
Section 5: Only current DSA members are eligible to vote.
Section 6: Any person wishing to vote in the DSA elections must be a current member prior to the close of nominations, and must be present at the election meeting.
Section 7: Nominations will be open for two weeks beginning eight weeks prior to final exams of the Spring semester.
Section 8: Nominations must be submitted in writing with the signature of both the person who is nominating and the person who is being nominated, and must be submitted by the deadline set by the Executive Board.
Section 9: Candidates must stand before the DSA membership at the election meeting to give a brief background of themselves. This should include their major, year in school, previous offices held and current occupation and career goals
. Attendance is required unless excused by the President.
Section 10: The final ballot will be prepared by the Student Advisor or by an assigned person picked at the discretion of the President. The ballot will contain a list of candidates, a blank space allowing for write-in votes, and a spa
ce to vote for the "Most Valuable DSA Member" (this honor is for a DSA member not on the Executive Board).
Section 11: The Student Advisor and two members of the Executive Board picked at the President’s discretion will tally the final votes.
Section 12: Elections will take place six weeks prior to Final Exams in the spring semester on a date set by the Executive Board. The votes will be tallied at the time and the results will be announced at that meeting.
Section 13: The candidate up for election will be declared the winner by receiving a majority (50%+1) of the votes cast by those members in attendance at the meeting.
Section 14: In the event of a tie, Run-off elections shall follow the same procedure as regular elections. Run-offs will take place between the top two candidates for that position.
RATIFICATION AND ENACTMENT
Section 1: This constitution shall become the official governing document of DSA, upon ratification by a (2/3) majority vote of the membership and approval and acceptance by the Office of Campus Activities and the Associated Students, I
Adopted by the membership 5/8/91
Adopted by the A.S. Constitutional Affairs Board
Electronic reproduction 3/2/1999
Revised (grammatical and spelling revisions) 3/3/99
Revised and amended 5/6/1999