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California State University Employees Union
Chapter 312 Bylaws
This Chapter is an autonomous organization chartered by the California State University Employees Union (CSUEU), a California non-profit mutual benefit corporation. CSUEU is SEIU Local 2579 and is an affiliate of the California State Employees Association (CSEA).
SECTION 1. AUTHORITY
Subject to the right of the members to set the broad goals and general policies of the Chapter, the affairs of the Chapter are administered by the Chapter Executive Committee.
Chapters are chartered entities of CSUEU and are therefore bound by the Bylaws and Policy File of CSUEU.
SECTION 2. EXECUTIVE COMMITTEE
The Executive Committee consists of the chapter officers (who are the President/General Council Delegate, Vice President, Secretary, and Treasurer), the Chapter Bargaining Unit Representatives (Bargaining Units 2, 5, 7, and 9), the Chief Steward and immediate past President. All Executive Committee members must be certified stewards within 6 months of being elected to office.
A. PRESIDENT/GENERAL COUNCIL DELEGATE
The President shall preside at all meetings of the Chapter and of the Executive Committee, and shall exercise general supervision over the activities of the Chapter. He/she shall appoint and remove all members of committees, subject to the rights of the Executive Committee to disaffirm such appointment or removal, and shall be an Ex-officio member of each Chapter Committee. The President shall be a Chapter General Council Delegate and shall serve at the meetings of the CSEA General Council. The President, by reason of the office, is a member of the Board of Directors of the corporation CSUEU and is required to attend CSUEU Board meetings.
B. VICE PRESIDENT
The Vice-president shall act for, and in the place of, the President at the latter’s request or during his/her absence or disability, and shall perform other duties as assigned by the President. In the absence of an elected Chief Steward, the Vice President shall serve in the capacity.
The Treasurer shall be custodian of the funds of the chapter and shall deposit them in a financial institution approved by the Executive Committee. He/She shall pay all bills authorized by the Executive Committee, keep the financial records, render a financial written report at each Chapter and Executive Board meeting, render such financial reports as required by CSUEU policy, and perform such other duties as assigned by the President. Upon written request of any member on the Executive Committee, the Treasurer shall make any/all Chapter financial records and supporting documents available for review within 10 calendar days.
The Secretary shall record the minutes of all chapter and Executive Committee meetings, conduct the correspondence of the chapter, have custody of the non-financial records of the chapter, insure that a copy of the Chapter Bylaws, CSUEU and CSEA Bylaws and Policy File are available at all meetings. He/She shall transmit copies of all amendments to the Chapter Bylaws to the CSUEU Policy File Committee Chair. He/She shall perform such other duties as assigned by the President. The Secretary shall make chapter minutes available to all represented employees once approved by the Chapter Executive Committee.
E. CHAPTER BARGAINING UNIT REPRESENTATIVES
The Chapter Bargaining Unit Representatives represent the employees in their respective Bargaining Units, at chapter and Executive Committee meetings, and present their constituents’ views to respective unit councils either in writing, or when authorized, in person at meetings of the unit council.
F. CHIEF STEWARD
The Chapter’s certified stewards shall elect a Chief Steward. The Chief Steward shall track campus grievances, and chair meetings of the Stewards Council. The Chief Steward shall make monthly reports to their assigned LRR on all representation activity in their chapter.
G. IMMEDIATE PAST PRESIDENT
The Immediate Past President will sit on the Executive Committee as an ex officio member.
SECTION 3. DELEGATES
To the extent that the Chapter is allotted Delegates to the CSEA General Council by CSUEU, the delegates to the General Council shall be nominated and elected pursuant to CSUEU Policy File and applicable CSEA Bylaws and Policy File provisions.
The Chapter President shall be a delegate to General Council. All other delegates shall be elected at large, and when vacancies occur, shall be appointed from the list of alternates in the order of votes received. Members running for other offices may also run for Chapter General Council Delegate.
SECTION 1. ELECTION OF OFFICERS
Election of the Chapter Executive Committee shall be in accordance with the CSUEU Policy File.
SECTION 2. TERM OF OFFICE
The term of office of all Chapter Executive Committee members shall be in accordance with the CSUEU Policy File and as determined at the beginning of the election cycle.
SECTION 3. TIME OF ELECTION
The time for chapter elections shall be in accordance with the CSUEU Policy File. The election process shall be concluded by March 31st.
SECTION 4. NOMINATIONS COMMITTEE
By January 1st, the Chapter President shall activate a Chapter Nominations Committee. By January 15th, the Chapter President shall notify the chapter members of the date, time, and place of the open chapter meeting to accept Chapter Officer and Bargaining Unit Representative nominations. Prior to this chapter meeting, the Nominations Committee shall meet. Individuals serving on the Nominations Committee shall not run for an Officer or Chapter Bargaining Unit Representative position for that election cycle. This Nomination Committee is dissolved at the end of the election cycle.
SECTION 5. ELECTORATE
A. Chapter President, Vice-President, Secretary, and Treasurer are elected by the majority of the voting members of Chapter 312.
B. Chapter Bargaining Unit Representatives are elected by the majority of the voting members in their bargaining unit of Chapter 312.
C. Chief Steward is elected by certified stewards of Chapter 312 and is elected from among the certified stewards of the Chapter.
SECTION 6. ELIGIBILITY FOR OFFICE
A. Any active member of Chapter 312 shall be eligible for the offices of President, Vice-President, Secretary, and Treasurer.
B. Any active member of Chapter 312 shall be eligible for the office of Chapter Bargaining Unit Representative of his/her bargaining unit.
SECTION 7. ELECTION
A. Election of chapter officers and chapter bargaining unit representatives shall be by either (a) mail ballot, conducted by CSUEU headquarters; or (b) open chapter meeting.
In the event that chapters want the elections to be handled by Headquarters, notification must be pursuant to the CSUEU Policy File.
B. If the election is to be held in an open meeting, the Nominations Committee shall conduct the election and shall provide a slate of candidates to each chapter member at least 30 days prior to the meeting scheduled for elections. This announcement shall include the date, time, and location of chapter elections.
C. The Nominations Committee shall hold a special chapter meeting to accept nominations for the Chapter Officers and Chapter Bargaining Unit Representative positions. Although the Nominations Committee may choose to accept nominations prior to this meeting, all nominations will be closed at the end of this special meeting. The activities of the Nominations Committee, including the date of this meeting, shall be pursuant to the CSUEU Policy File.
D. The Nominations Committee shall also serve as the Tellers Committee and will notify all chapter members and CSUEU Headquarters of the results of the election by March 31st. The new officers will be installed at the next open chapter meeting.
SECTION 8. OFFICER TRAINING
Pursuant to the CSUEU Bylaws and Policy Files, all chapter officers shall attend required training within six (6) months of election/appointment.
SECTION 1. CHAPTER MEETINGS
Regular chapter meetings shall be held at least quarterly at times and places determined by the President. Special meetings may be called at any time by the President, by a majority of the Executive Committee, or by petition signed by any 10 members. A special meeting called by the Executive Committee, or by petition, must be held within ten (10) calendar days.
SECTION 2. EXECUTIVE COMMITTEE
The Executive Committee shall meet monthly at times and places determined by the President. Only members of the Executive Committee may make motions or vote, although any represented employee may address the Executive Committee on the subject under consideration. Represented employees who wish to address the Executive Committee on an Agenda item, or who wish to request an item be added to the Agenda, shall notify the President at least twenty-four (24) hours in advance of the meeting date. Requests to add new items to the Agenda may be taken under consideration at the scheduled meeting or at a subsequently scheduled meeting, at the discretion of the Executive Committee.
SECTION 3. NOTICE
For business to be conducted and actions taken, the notice requirements of this section must be met. Notice of regular chapter and Executive Committee meetings shall be given to all represented employees at least ten (10) calendar days in advance of the meeting by either publication in the chapter newsletter, or mailing such notice to the address of record of all members, or posting on the bulletin boards at each work location in the chapter's jurisdiction, or by posting on the Chapter web site or by means of email or any other official method of communication on campus. Notice of special meetings shall be given to all represented employees at least five (5) calendar days in advance by the same means as listed above. Emergency meetings shall require notice of at least one (1) business day. No notice is needed for meetings of committees other than the Executive Committee.
SECTION 4. QUORUM
For business to be conducted and actions taken, the quorum requirements of this section must be met:
A. REGULAR CHAPTER MEETINGS
A quorum consists of the number of members present.
B. SPECIAL CHAPTER MEETINGS
A quorum consists of at least ten (10) members.
C. EXECUTIVE COMMITTEE MEETINGS
A quorum consists of a minimum of two (2) Chapter officers.
SECTION 5. OPEN AND CLOSED MEETINGS
All meetings of this chapter shall be open to all represented employees. Steward Council meetings shall be closed. Executive Committee meetings may only be closed in accordance with the CSUEU Policy File.
SECTION 6. EMERGENCY MEETINGS
Notwithstanding the provisions of Sections 4 and 5 of this article, an emergency meeting of the Executive Committee or Chapter may be called by the President or the majority of the Executive Committee. Actions taken at such meetings are subject to review at the next regularly scheduled meeting of the respective entity.
SECTION 7. MINUTES
Minutes of all meetings shall be made available to all represented employees in accordance to Article I, Section 2D.
ORDER OF BUSINESS
SECTION 1. ORDER OF BUSINESS
The order of business at all meetings of the chapter shall, insofar as possible, be as follows:
- Call to order
- Approval of Minutes
- Report of President
- Report of Treasurer
- Report of Secretary
- Report of Committees as needed
- Old Business
- New Business
SECTION 2. MEETING GOVERNANCE
Robert's Rules of Order, latest revision, shall govern meetings of this chapter, insofar as it does not conflict with the CSUEU Bylaws and Policy file, and the Bylaws of this chapter.
Any actions that are in conflict with the CSEA and CSUEU Bylaws or Policy Files are null and void.
SECTION 1. STANDING COMMITTEES
Standing Committees of the Chapter are Chapter Organizing Committee, Communications Committee, and the Stewards Council.
A. CHAPTER ORGANIZING COMMITTEE
The Chapter Organizing Committee shall ensure that a new employee orientation exists, and that new employee packets are distributed. The Chapter Organizing Committee shall develop chapter programs to promote membership recruitment and coordinate the implementation of CSUEU-approved statewide organizing programs on the campus. This committee shall also perform other duties as assigned by the President.
B. COMMUNICATIONS COMMITTEE
The Communications Committee shall ensure that the campus bulletin boards and web site are identified and kept current. The Communications Committee shall work in conjunction with the Executive Committee to publish a Chapter Newsletter at a minimum of at each chapter meeting. When necessary, the Communications Committee shall also provide updates to those areas that do not have access to electronic communications. This committee shall also perform other duties as assigned by the President.
C. STEWARDS COUNCIL
The Stewards Council is comprised of the certified stewards of the Chapter and is chaired by the Chief Steward. This Council shall coordinate additional training to supplement the Stewards Training provided by CSUEU. This committee shall also perform other duties as assigned by the President.
SECTION 2. SPECIAL COMMITTEES
Special committees may be authorized as needed by the Chapter President or majority vote of the Executive Committee. The President shall appoint members to those committees so authorized.
SECTION 1. BUDGET YEAR
The Budget year for the chapter shall be January 1st through December 31st.
SECTION 2. BUDGET
The Chapter shall operate under a program budget recommended by a majority vote of the Executive Committee and adopted by the members. This budget may be amended from time to time by the Executive Committee. This budget shall guide the priorities under which the chapter shall spend its money.
SECTION 3. BUDGET ADOPTION
Each year, prior to December, the Treasurer, assisted by the President, shall prepare a budget based on the projected income. The proposed budget shall be presented to the Executive Committee in such time as to meet the requirements of the CSUEU Policy File. The Executive Committee shall make whatever changes it deems necessary before approving the proposed budget for presentation to the chapter membership. The proposed budget shall then be presented in a timely manner to the membership for approval in order to meet the requirements of the CSUEU Policy File. This presentation shall be at the next regularly scheduled chapter meeting. After adoption, a copy shall be sent to the CSUEU Vice President of Finance.
SECTION 4. DISBURSEMENTS
The Treasurer shall deposit the income of the chapter in accounts in such financial institution(s) as the Executive Committee shall determine. He/She shall pay the obligations of the chapter by means of drafts against the chapter’s account(s). Drafts shall not be valid unless signed by two (2) officers. Disbursements in any program may not exceed the amount budgeted for that program, except that the Executive Committee is authorized to transfer budgeted funds from one program to another.
SECTION 5. RESERVES
The Executive Committee may establish an emergency reserve fund not to exceed six (6) months of estimated income. Withdrawals from such reserve require a majority vote of the Executive Committee.
SECTION 6. AUDIT
The Executive Committee shall cause an audit of all chapter financial records to be conducted in accordance with the requirements of the CSUEU Policy File.
The Chapter shall communicate with the employees it represents by any means available to it. It may publish a newsletter on a regular periodic basis to be determined by the Executive Committee. It shall be distributed by either (1) mailing to the campus address of record of the chapter constituency, or (2) hand delivery to each work site represented by the chapter or (3) by electronic means so long as print copies are delivered to areas where electronic communication is limited and shall contain the official meeting notice for the chapter.
Discipline of members and recall of officers and stewards will be in accordance with the CSUEU Bylaws and Policy File. Charges may be brought for, but are not limited to, those listed in the CSUEU Bylaws and Policy File. In addition, Executive Committee members may be removed from office by a majority vote of the Executive Committee for three or more consecutive unexcused absences from Executive Committee meetings.
In case of vacancy in the office of the President, the Vice-President becomes President. In case of a vacancy in the office of Vice-President, Secretary, Treasurer, or Chapter Bargaining Unit Representative, the President shall fill the vacancy by appointment, subject to a majority vote of the Executive Committee.
SECTION 1. PROPOSALS
Amendments to the Bylaws may be proposed by the Executive Committee, or by petition signed by 10% of the membership.
SECTION 2. PUBLICATION
The proposed amendment must be made available to every member per the notice requirements in Article III, Section 3.
SECTION 3. ADOPTION
The amendment is adopted by a majority vote of the members present and voting at the next regular chapter meetings following publication.
ADOPTION OF NEW BYLAWS
SECTION 1. ADOPTION
From time to time, it may be necessary or desirable to update several sections of the Bylaws at one time. When such an action occurs, a copy of these Bylaws shall be transmitted to the members of the Chapter at least thirty (30) days prior to the meeting at which time they are to be acted upon. They shall be considered at an open meeting held prior to the meeting at which time they are to be acted on. These Bylaws shall be approved by a majority vote of those members present and voting. A copy of these Bylaws (signed by the President and other Officers Present) shall be transmitted to the Vice President for Organizing and CSUEU Policy File Committee Chair within two weeks of adoption.
SECTION 2. PROPOSALS
Adoption of the newly proposed Bylaws may be proposed by the Executive Committee, or by petition signed by 20% of the membership. The Executive Committee (upon receipt of the petition, if necessary) shall forward the proposed changes to the members within 10 business days following the notice requirements in Article III, Section 3.
SECTION 3. PUBLICATION
A complete copy of the proposed Bylaws incorporating all changes must be made available to every member per the notice requirements in Article III, Section 3.
SECTION 4. ADOPTION
The newly proposed Bylaws are adopted by a majority vote of the members present and voting at the next chapter meeting following publication.
Date Adopted: February 4, 2009
President: Claudia Garcia
Vice-President: Melina Riebling
Secretary: Marcia Rea
Treasurer: Hai-Ling Tang
Page Created/Last Updated: February 16, 2009
By: Claudia Garcia