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Updated 05/20/08

Original available in PDF format.

ARTICLE I: ADMINISTRATION

SECTION 1. AUTHORITY

Subject to the right of the members to set the broad goals and general policy of the Chapter, the affairs of the Chapter are administered by the Executive Committee.

SECTION 2. EXECUTIVE COMMITTEE

The Executive Committee consists of the officers and delegates of the chapter and immediate past president as ex-officio. (CSU Division policy file Section 307.02 (b): the Chapter Executive Committee shall minimally consist of the president, vice-president, secretary/treasurer, and the respective campus bargaining unit representatives.)

SECTION 3. OFFICERS AND DUTIES

The Officers of the Chapter are President, Vice-President, Secretary, Treasurer, and Unit Representative for each of the bargaining units represented by CSEA, as the exclusive representatives. May also include immediate past President, Chief Steward and Organizing Committee Chairperson.

A. PRESIDENT/GENERAL COUNCIL DELEGATE

The President shall preside at all meetings of the Chapter and of the Executive Committee, and shall exercise general supervision over the activities of the Chapter. He/she shall appoint and remove all members of committees, subject to the rights of the Executive Committee to disaffirm such appointment or removal and shall be an Ex-officio member of each Chapter Committee. He/She shall act as a Chapter General Council Delegate at the meetings of the CSEA General Council.

B. VICE PRESIDENT

The Vice-president shall act, for and in the place of, the President at the latter's request or during his/her absence of disability, and shall perform such other duties as assigned by the President. In the absence of an elected chief steward, the Vice President shall serve in the capacity.

C. TREASURER

The Treasurer shall be custodian of the funds of the chapter and shall deposit them in a financial institution approved by the Executive Committee. He/she shall pay all bills authorized by the Executive Committee, keep the financial records, render a financial written report at each Chapter and Executive Board meeting, render such financial reports to the Association's Secretary/Treasurer as required by Association policy, and perform such other duties as assigned by the President.

D. SECRETARY

The Secretary shall keep a record of the proceedings of all chapter and executive committee meetings, conduct the correspondence of the chapter, have custody of the records of the chapter, insure that a copy of the Chapter Bylaws, Division By-laws and Association Constitution and By-laws are available at all meetings. He/She shall transmit copies of all amendments thereto the Association's Secretary/Treasurer. He/She shall perform such other duties as assigned by the President. The Secretary is responsible for making minutes available for review by all members.

E. BARGAINING UNIT REPRESENTATIVES

The Bargaining Unit Representatives represent the employees in their respective jurisdictions at chapter and executive committee meetings, and transmits the view of their constituents to their respective unit councils either in writing, or when authorized, in person at meetings of the unit council. The bargaining unit representatives and all other certified chapter stewards shall elect a Chief Steward.

F. IMMEDIATE PAST PRESIDENT

The Immediate Past President will sit on the Executive Committee as an ex officio member.

SECTION 4. DELEGATES

To the extent that the Chapter is allotted Delegates to the general council by the Association, the delegates to the General Council shall be nominated and elected in a process in keeping with the CSEA/CSU Bylaws, Policy File and Association procedures.

The Chapter President shall be the delegate to General Council. All other delegates shall be elected at large, and when vacancies occur, shall be appointed from the list of alternates in the order of votes received. Members running for other offices may also run for chapter delegate.

ARTICLE II: ELECTIONS

SECTION 1. ELECTION OF OFFICERS

Election of chapter officers shall be in accordance with CSU Division policy.

SECTION 2. TERM OF OFFICE

The term of office of all chapter officers and bargaining unit representatives shall be as determined at the beginning of the election cycle.

SECTION 3. TIME OF ELECTION

Beginning in 2003, chapter elections shall be in odd-numbered years. The election process shall be concluded by March 1.

SECTION 4. NOMINATING COMMITTEE

By January 1, the Chapter President shall activate a Chapter Nominating Committee by January 15, the Chapter President shall notify the chapter members of the data, time, and place of the open chapter meeting to accept nominations. Prior to this chapter meeting, the Nominations Committee shall meet.

SECTION 5. ELECTORATE

A. Chapter President, Vice-President, Secretary, and Treasurer are elected by active members of Chapter 312.

B. Chapter Bargaining Unit Representatives are elected by the active members in their bargaining unit of Chapter 312.

SECTION 6. ELIGIBILITY FOR OFFICE

A. Any active member of Chapter 312 shall be eligible for the offices of President, Vice-President, Secretary, Treasurer, Chief Steward and Organizing Committee Chair.

B. Any active member of Chapter 312 shall be eligible for the office of Bargaining Unit representative of his/her bargaining unit.

SECTION 7. ELECTION

A. Election of chapter officers and chapter bargaining unit representatives shall be by either (a) mail ballot, conducted by CSEA headquarters; or (b) open chapter meeting. In the event that chapters want the elections to be handled by Headquarters, notification must be sent to CSEA by the second week of January.

B. The Nominating Committee shall conduct the election and shall provide a slate of candidates to each chapter member at least 30 days prior to the meeting scheduled for elections. This announcement shall include the date, time, and location of chapter elections.

C. The Nominating Committee shall also serve as the Tellers Committee and will notify all chapter members of the results of the election. The new officers will be installed at the next open chapter meeting.

ARTICLE III: MEETINGS

SECTION 1. CHAPTER MEETINGS

Regular chapter meetings shall be held at least quarterly at times and places determined by the president. Special meetings may be called at any time by the President, by a majority of the Executive Committee, or by petition signed by any 15 members. A special meeting called by the Executive committee, or by petition, must be held within ten (10 days).

SECTION 2. EXECUTIVE COMMITTEE

The Executive Committee shall meet monthly at times and places determined by the President. Only members of the Executive Committee may make motions or vote, although any chapter member may address the Executive Committee on the subject under consideration. Members who wish to address the Executive Committee on an Agenda item, or who wish to request an item be added to the Agenda, should do so at least twenty four (24) hours in advance of the meeting date. Requests to all new items to the Agenda may be taken under consideration at the scheduled meeting or at a subsequently scheduled meeting, at the discretion of the Executive Committee.

SECTION 3. NOTICE

For business to be conducted and actions taken, the notice requirements of this section must be met. Notice of regular chapter and Executive Committee meetings shall be given to all chapter members at least ten (10) days in advance of the meeting by publication in the chapter newsletter, mailing such notice to the address of record of all members or posting on the bulletin boards at each work location in the chapter's jurisdiction. Notice of special meetings shall be given to all chapter members at least five (5) days in advance by the same means. No notice is needed for meetings of committees other than the Executive committee.

SECTION 5. QUORUM

For business to be conducted and actions taken, the quorum requirements of the section must be met:

(A) Regular meetings. A quorum consists of the number of members present.

(B) Special meetings. A quorum consists of at least five (5) members.

(C) Executive Committee meetings. A quorum consists of a majority of the committee, provided at least two (2) officers are present.

SECTION 6. OPEN MEETINGS

All meetings of this chapter shall be open to all members, and any action taken at a closed meeting is null and void.

SECTION 7. EMERGENCY MEETINGS

Notwithstanding the provisions of Sections 4 and 5 of this article, an emergency meeting of the Executive Committee may be called by the President. Actions taken at such meetings are subject to review at the next regularly scheduled meeting.

SECTION 8. MINUTES

Minutes of all meetings are to be available to any member upon request at the next scheduled Chapter meeting.

ARTICLE IV: COMMITTEES

SECTION 1. SPECIAL COMMITTEES

Special committees may be authorized as needed by the Executive Committee.

The President shall appoint members to those committees so authorized.

ARTICLE V: FINANCES

SECTION 1. BUDGET YEAR

The Budget year for the chapter shall be January 1 through December 31.

SECTION 2. INCOME EVENTS

The primary source of income for the chapter shall be that portion of dues and fees allotted to the chapter as determined by the Association's Constitution and By-Laws. Additional income may be in the form of grants from the Association, and/or special fund-raising.

SECTION 3. BUDGET

The Chapter shall operate under a program budget, which shall guide the priorities under which the chapter shall spend its monies.

SECTION 4. BUDGET ADOPTION

Each year, prior to December, the Executive committee prepares a budget based on the projected income. The proposed budget shall be presented by the President, to the January meeting of the Executive Committee; which shall make whatever changes it deems necessary before approving the proposed budget for presentation to the membership of the chapter. The proposed budget shall then be presented to the membership at the next regularly scheduled chapter meeting in the budget year for final approval.

SECTION 5. DISBURSEMENTS

The Treasurer shall deposit the income of the chapter in accounts in such financial institution(s) as the Executive Committee shall determine. He/She shall pay the obligations of the chapter by means of drafts against the chapter's account(s). Drafts shall not be valid unless signed by two (2) officers. Disbursements in any program may not exceed the amount budgeted for that program, except that the Executive committee is authorized to transfer budgeted funds from one program to another.

SECTION 6. RESERVES

The Executive committee may establish an emergency reserve fund not exceed six (6) months of estimated income. Withdrawals from such reserve requires an affirmative vote of one-half plus one of the Executive Committee.

SECTION 7. AUDIT

The Executive Committee shall cause an audit of all chapter financial records to be conducted annually during the month of January.

ARTICLE VI: COMMUNICATIONS

The Chapter shall communicate with those state employees it represents by means of a newsletter. It shall be published on a regular periodical basis to be determined by the Executive Committee yearly. It shall be distributed by (1) mailing to the campus address of record of the chapter constituency or (2) hand delivery to each work site represented by the chapter, and shall contain the official meeting notice for the chapter.

ARTICLE VII: DISCIPLINE

SECTION 1. GENERAL

Members of the Executive Committee can be removed in accordance with the provisions of the Association's Constitution and By-Laws, Policy File and this article.

SECTION 2. SUSPENSION

The President, or the Vice-President if the charges are against the President, may, with the provisions of the Associations' Constitution and By-Laws, Policy File and this article will appoint a hearing committee to investigate any charges raised against any chapter officer.

SECTION 3. CHARGES

Charges may be filed against a member of the Executive Committee by any Chapter member. Charges include, but are not limited to, those listed in the Association Policy file, and unexcused absence from two or more chapter and/or executive committee meetings in succession.

SECTION 4. HEARING AND REMOVAL

A hearing on the charges shall be held in accordance with Association policy. A member of the Executive Committee may be removed from office declared vacant, only by affirmative vote of two-thirds (2/3) of the members of the Executive committee.

SECTION 5. APPEAL

Any members so removed has the right of appeal as specified in Association policy.

ARTICLE VIII: ORDER OF BUSINESS

(A) The order of business at all meetings of the chapter shall, insofar as possible, be as follows:

            (i)         Call to order

            (ii)        Approval of Minutes

            (iii)       Report of President

            (iv)       Report of Treasurer

            (v)        Report of Secretary

            (vi)       Report of Committees as needed

            (vii)      Old Business

            (viii)      New Business

            (ix)       Adjournment

 

(B) Robert's Rules of Order, latest revision, shall govern meetings of this chapter, in so far as it does not conflict with the Association's Constitution and Bylaws, Policy file, and the Constitution and Bylaws of this chapter.

ARTICLE IX: VACANCIES

In case of vacancy in the office of the President, the Vice-President becomes President. In case of a vacancy in the office of Vice-President, Secretary, Treasurer, or delegate, the President shall fill the vacancy by appointment, subject to the approval of the Executive Committee. In case of vacancy in the office of Campus Bargaining Unit Representative, the President shall fill the vacancy by appointment.

ARTICLE X: AMENDMENT

SECTION 1. PROPOSALS

Amendments to the Bylaws may be proposed by the Executive Committee, or by petition signed by 10% of the membership.

SECTION 2. PUBLICATION

The proposed amendment must be (1) publicized in the chapter newsletter, (2) mailed to the chapter membership, or (3) posted on bulletin boards in every work location represented by the chapter, at least ten (10) days prior to the chapter meeting at which the amendment is to be acted upon.

SECTION 3. ADOPTION

The amendment is adopted by a majority vote of the members present and voting at the next regular chapter meetings following publication.

ARTICLE XI: ADOPTION OF NEW BYLAWS

From time to time, it may be necessary or desirable to update several sections of the bylaws at one time. When such an action occurs, a copy of these Bylaws shall be transmitted to the members of the Chapter at least thirty (30) days propr to the meeting at which time they are to be acted upon. They shall be considered at an open meeting held prior to the meeting at which time they are to be acted on and shall be approved by a majority vote of those voting. A copy of these Bylaws, signed by the Chapter President shall be transmitted to the Association's headquarters office in Sacramento within two weeks of adoption.