Extracts from University Policy Regarding

Incompletes, Extensions, Grades, Extra Credit, et cetera

See University catalog for full policy on incompletes. This includes the following:

INCOMPLETES:

1.      “Unforeseen but fully justified reasons for not being able to complete the course on time.”
         This does NOT include students wanting to delay completion of one course in hope of getting a higher grade by being relieved of the pressure of other courses - an increasingly popular strategy among students.

2.      A substantial portion of the course has been completed with a PASSING grade.

3.      The instructor believes there is still a possibility of earning credit.

4.     The work remaining can be completed INDEPENDENTLY by the student.

5.      A copy of the Incomplete contract detailing the remaining requirements should be retained in the department office (see previous emails).

6.      The work must be made up within one calendar year immediately following the end of the term during which it was assigned.  This limitation prevails whether  or not the student maintains continuous enrollment.
          For faculty, this means the work should be evaluated along with all other end of semester work and the grade posted at the same time as all other  semester grades. 

7.      Extensions:  must be approved by the instructor BEFORE the date when the Incomplete lapses - the official last day of the semester in question.
        These should be retained in the department office as well. Extensions should be granted only when the student has unforeseen but justifiable problems meeting the deadline.

CHANGE OF BASIS OF GRADING: not permitted after week 4.

MEDICAL WITHDRAWALS:

1.      Complete medical withdrawals - more properly called "withdrawal for medical reasons" - are processed through the Klotz Student Health Center until the official last day of the semester.  After that time they are considered RETROACTIVE and must come to Undergraduate Studies.

2.      Partial medical withdrawals - are always directed to Undergraduate Studies.

3.      Retroactive medical withdrawals are limited to one calendar year.