Minutes: CGS Board Meeting, Mike
Saturday, October 6, 2007
1. Present: Jennifer Helzer
(President), Robert Voeks (Vice-President), Robin Lyons (Secretary), Dan Walsh
(Treasurer), John Aubert (Past President),
Jim Wanket, Lisa Fischer, Craig
Davis, Irene Naesse, Mike Murphy, Richard Eigenheer, Steven Graves, John
Carroll, Lin Wu, Alison McNally
(Student Representative), and Jacque Chase (California State University,
The meeting was brought to order
at 10:00 AM by President Jennifer Helzer.
Minutes from Spring 2007 were amended to change the sentence, “several
proposals for the annual meetings for 2009 and beyond were received including
proposals from…”, to “several suggestions for the annual meetings for 2009 and
beyond were received including suggestions from...”. Dan Walsh moved to accept
the minutes as amended; seconded by Lisa Fischer. John Aubert also moved and it was seconded by
Richard Eigenheer that the minutes will no longer be included in the CGS
bulletin, but would be made available on line through the web site. However, the bulletin would include a summary
of major announcements related to the discussion in the meetings. Both motions concerning the minutes were
2. Announcements: Robert Voeks announced the near completion of
a center for Remote Sensing at CSU Fullerton, and Alison McNally announced an
upcoming conference at CSU Stanislaus entitled “Beaming BIONEERS”. Irene Naesse explained that Orange Coast
College would be hosting
a Poster Session in connection with a World Regional Geography presentation on
“The Geography of Death”. The poster
presenters would be encouraged to submit their posters at the upcoming CGS
meeting in Chico.
Mike Murphy announced the publication of a geography lesson that he
presented at the NCGE meeting at Lake Tahoe
last October. His participation at the conference was sponsored by the
3. Board Duties: President
Helzer announced that there are some vacant duties that need to be assigned to
board members. This announcement was followed by a discussion of the need to
balance duties among board members and to change other board duties.
Irene Naesse gave details of the
vendor duties for which she has been responsible. She suggested that this duty
be divided into two sections, one for Northern California and the other for Southern California.
She also discussed handling of the raffle donations associated with the
annual meeting. Jim
Wanket volunteered to assume these duties.
Helzer noted that the awards committee needed additional help. Irene Naesse suggested the creation of a
non-board committee of CGS members to work on the award committee. Robert Voeks suggested dividing the duties
into several categories and assigning the judging duties before the beginning
of the annual meeting. Lin Wu suggested that the CGS require extended
abstracts be submitted ahead of time by all presenters seeking an award. Craig Davis agreed that we have a committee
of four for each of the award categories (graduate papers, undergraduate
papers, posters, and maps). The
following board members agreed to chair each of these committees: Graduate papers – Robert Voeks, undergraduate
papers – John Carroll, posters – Lin Wu,
maps – Lisa Fischer. Robert Voeks also
suggested that the instructions for judging the papers differentiate between
personal and group research. (see
additional discussion of award winner press releases in Item # 14)
4. Travel Awards: President
Helzer announced that CGS received a donation of $450.00 for student travel
awards from an anonymous donor. She suggested that a committee be formed to
assign travel awards. Irene Naesse
volunteered to chair this committee as part of the general scholarship
Meeting in Chico,
May 2-4, 2008: Jacqueline Chase
reported that CSU Chico is actively supporting the upcoming annual meeting on
their campus. She described several proposed field trips, as well as details
for lodging and camping. Transportation
at the meeting, including the use of buses and vehicle reservations were
discussed in detail. The Friday night
BBQ will take place on campus at a historic house known as the Warren Center.
The banquet location has not yet been determined. Jacque Chase assured the board that further
research into transportation and food service is underway. It was agreed that the CSU Chico website will
be coordinated with Steven Graves, the webmaster for the CGS website. There was
extensive discussion by the board on workshops, student panels and other
conference related activities.
6. Spring Board Meeting: The board discussed the topic of the spring
board meeting, including the time and length of the meeting. Irene Naesse
suggested that the meeting be held on Thursday evening prior to the annual
meeting to help with last minute organizational issues. Other suggestions for the time of the meeting
included Friday night after the BBQ and early Friday morning. After considerable discussion, the board agreed
to meet Friday evening following the BBQ and the keynote speaker.
7. Treasurer’s Report: Dan Walsh reported that there was an
unexpectedly large cost for the meals at last year’s meeting in Borrego Springs
that resulted in a slight financial loss from the meeting revenues. Scholarship donations were also less than
normal, and production costs were higher for sales items and the cost of a
notice of the CGS meeting at the NCGE meeting in Lake
Tahoe. Dan emphasized the
need to better document the conference incomes and expenditures as well as
The board discussed how
information about award donors should be announced at the meetings. It was
agreed that a brief standardized biography added to the website and read at the
meeting prior to the issuing of each award.
Award winners need to be advised to write a minimum “thank you” note to
the donors. It was also suggested that
the newsletter list the names of future donors to the various student awards,
upon the donor’s approval.
Dan Walsh also noted that
guidelines about costs and expenses, especially for miscellaneous gifts should
be developed and followed by the board. It was agreed that the executive
council of the CGS board, including the treasurer, be contacted about any
expenditures exceeding $50.00. This
motion was made by John Aubert and seconded by Jim Wanket. Treasurer Dan Walsh also requested
enforcement of the refund policy associated with the cancellation of conference
meeting fees. It was agreed that the
calendar dates published ahead of time for non-refund of fees would be adhered
to with any emergency exceptions being approved of by the treasurer.
Oct. 6, 2007 –
Fall board meeting.
Oct. 19, 2007 –
Deadline for Fall Bulletin Submissions
Nov. 10, 2007 –
Fall/Winter Bulletin completed, sent to printer and ready to mail.
Early Nov. 2007
– Final CG manuscript sent to the printer.
Send nominations for CGS board positions submitted.
Dec. 2007 or
Feb. 2008 – Winter planning meeting for the Annual Conference. (Required attendance of president and
conference planner, optional attendance of past president, vice-president, and
other board members.)
Early Dec. –
Mailing of CG.
Jan. 18, 2008 –
Deadline for spring bulletin submissions.
Feb. 8, 2008 –
Spring bulletin completed, sent to the printer, and ready to mail, bundled with
registration packet for annual meeting.
Mar. 7, 2008 –
Deadline for Chico
annual meeting nominations by awards committee.
Apr. 4, 2008 –
Deadlines for Chico annual meeting including registration, scholarships,
abstracts, vendor registration, advertising in conference program, publicity
and promotion of annual meeting and election ballots.
May 2-4, 2008
- CGS Annual Meeting in Chico including
spring board meeting on Friday, May 2
following the BBQ and keynote speaker.
May 16, 2008 –
Deadline for summer bulletin submissions, mailing of awards press releases, and
any additional follow-up associated with the Chico Annual Meeting.
June 13, 2008 –
Summer Bulletin completed, sent to printer, and ready to mail.
Oct. 4, 2008 –
Fall CGS board meeting at a location to be announced after discussion conducted
by email among board members.
9. CGS Promotional Merchandise and Publicity: Steven Graves agreed to take the
responsibility of producing annual T-shirts for sale at annual meetings.
10. Vendor Report: Irene Naesse distributed a sheet of vendor
participation at the Borrego Springs meeting.
Glencoe/McGraw Hill, with K-12 specialization was new and will be
encouraged to attend at Chico,
especially because of the teachers’
workshop that will be part of this year’s annual meeting. Irene noted
that vendor participation has been diminishing, although donations to raffle
items had been increasing. The board
discussed selling raffle items to generate scholarship funds. Board members were also encouraged to bring
regional items that could be used for the raffle.
11. Website Report: Steven Graves asked if there were any
problems with the website. No board members had any complaints. Steven also noted that he was planning to
make a number of improvements in the website.
12. Membership Report: John Aubert reported that the CGS currently
has 285 members. He also noted that
student memberships were increasing, and that this number was higher than the
average long term student membership. President Helzer asked the board if free one year
memberships should be offered to new faculty in California colleges and universities. The board agreed to this idea and indicated
that names should be sent to John Aubert and a solicitation of names be
announced in the bulletin.
13. CG report: President
Helzer, reporting for Dolly Freidel, noted that reminders of the deadlines were
sent to potential contributors. It was
suggested that the cost of the CG for non-members and institutions should be
standardized and updated on the inside cover of the journal. Dan Walsh suggested an increase in the cost
to $20.00 for domestic non-member subscriptions and $25.00 for international
subscriptions, including shipping. It
was also noted that on-line subscriptions are available. President
Helzer announced within the next few years that a colleague and herself would
be interested in assuming the editorship duties. There was discussion about requesting
associate editors for the CG. It was
agreed that at the appropriate time, the position of editor be publicized
online and in the CGS Bulletin.
14. Bulletin Editor’s Report: President Helzer reported on behalf of Crystal
LoVetere that at the annual meeting, before the banquet begins, the names of
award winners be given to her so that photos and awards can be correctly
correlated. It was also suggested that press releases of award winners be sent
to the student’s campus Public Relations Coordinator and Department Chair. The Chair of each student award committee
will be responsible for sending the press release, and the Past President will be responsible for sending the press
releases for the Special Award winners.
15. Nominations for Open Board Seats: Craig Davis announced that because of
resignations, there are 5 positions open on the board. Mike Murphy moved and
Dan Walsh seconded a motion that the 5 positions be filled in the upcoming
election for board members. All
agreed. Craig Davis requested that all
nominations be sent to him together with brief biographies by early November.
Alison McNally agreed to accept the
position of interim student representative. Richard Eigenheer moved to formally
accept Alison McNally to the board, John Carroll seconded, and the board
agreed. Nominations are also requested
for two permanent student representatives to the board, one from Northern
California, and one from Southern California.
Helzer adjourned the meeting a 3:25 PM.