Microsoft Word (PC) style

A style is a set of formatting characteristics that you can apply to text in your document to quickly change its appearance. When you apply a style, you apply a whole group of formats in one simple step. For example, you may want to format the title of a report to make it stand out. Instead of taking three separate steps to format your title as 16 pt, Arial, and center-aligned, you can achieve the same result in one step by applying the Title style.

When you start Microsoft Word, the new blank document is based on the Normal template, and text that you type uses the Normal style. This means that when you start typing, Word uses the font, font size, line spacing, text alignment, and other formats currently defined for the Normal style. The Normal style is the base style for the Normal template, meaning that itís a building block for other styles in the template.There are a number of other styles besides Normal available in the Normal template. A few basic ones are shown on the Formatting Palette, in the Style list under Font. You can preview and select others in the Style dialog box (Format menu, Style command).

What are paragraph and character styles?

A paragraph style controls all aspects of a paragraph's appearance, such as text alignment, tab stops, line spacing, and borders, and can include character formatting. If you want a paragraph to have a particular combination of attributes that arenít in anexisting style (for example, a bold, italic, center-aligned heading in the Arial Narrow font), you can create a new paragraph style.

  1. Select the text that contains the formatting you want to use for your style.

  2. On the Formatting Palette, click inside the Style list under Font.

  3.  Type over the existing style name to create the name for the new style.

  4.  Press RETURN.

A character style affects selected text within a paragraph, such as the font and size of text, and bold and italic formats. Characters within a paragraph can have their own style even if a paragraph style is applied to the paragraph as a whole. If you want to be able to give certain types of words or phrases the same kind of formatting, and the formatting isnít in an existing style, you can create a new character style.

  1. If the Styles and Formatting task pane is not open, click Styles and Formatting on the Formatting toolbar.

  2. In the Styles and Formatting task pane, click New Style.

  3. In the Name box, type a name for the style.

  4. Select the options that you want, or click Format to see more options.

Apply a different style to text

When you want to change the style of text, you can apply a different style, also known as a built-in style. If you donít see a style with the characteristics you want, you can create a new style, and then apply it.

1. If the Styles and Formatting task pane is not open, click Styles andFormatting on the Formatting toolbar.

2. In the Styles and Formatting task pane, click New Style.

3. In the Name box, type a name for the style.

4. Select the options that you want, or click Format to see more options.

Note: If the style you want is not listed, select another group of styles in the List pop-upmenu. A paragraph mark appears to the left of each paragraph style. A bold, underlined letter "a" appears to the left of character styles.

Modify a style

To quickly change all the text that is formatted with a particular style, you can redefine the style. For example, if your main headings are 14 pt Arial, flush left, and bold, and you later decide you want your headings to be 16 pt, Arial Narrow, and centered, you don't have to reformat every main heading in your document. Instead, just change the properties of that style.

Note: when you change a formatting element of the base style in a document, all stylesthat originate from the base style in that document will also reflect the change.

You can also have Word modify a style automatically, meaning that Word detects when you alter the formatting of text containing a style, and then automatically updates the style. When Word automatically updates the style, all text formatted with that style is updated to match the formatting of the text you just changed.

1. If the Styles and Formatting task pane is not open, click Styles andFormatting on the Formatting toolbar

2. Right-click the style you want to modify, and then click Modify.

3. To see more options, click Format, and then click the attribute ó such asFont or Numbering ó you want to change.

4. Click OK.

Preview and apply different styles by using the Style Gallery

You can use the Style Gallery to see how your entire document would look if you applied styles from a different template. If you want, you can then apply the styles directly from the Style Gallery. When you select a template in the Style Gallery dialog box (Format menu, Theme command, Style Gallery button), a preview window shows how your document would look. You can also view sample documents showing styles from the selected template, or see a list of the styles used in the template.

Format Object

When placing images into a document it is important to provide Alternative Text for

those who are visual impaired.

1. Click the picture or shape.

2. Choose Format > Object/Picture, then click the Web tab.

3. In the Alternative text box, type a short description of the image/shape.

Creating Adobe PDF Documents

To make your

1. Choose Adobe PDF > Change Conversion Settings.

2. Check Enable accessibility and reflow with Tagged PDF

Note: This is only available on Windows.

3. Choose Adobe PDF > Convert to Adobe PDF

4. Name the file.

5. Click OK.

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