The University Corporation

CSUN 900-05A University Licensing Approval Process

UNIVERSITY LICENSING APPROVAL PROCESS:

A. EVENT SPONSORSHIP & CO-SPONSORSHIP:

Sponsored and co-sponsored events are defined as those, which have active participation of University faculty, staff or administrators (in proposing, developing, or managing the event). Events that do not have active participation of University faculty, staff or administrators would be considered non-sponsored events and be required to coordinate all activities through University Licensing.

Sponsored and co-sponsored events are defined as those, which have active participation of University faculty, staff or administrators (in proposing, developing, or managing the event). Events that do not have active participation of University faculty, staff or administrators would be considered non-sponsored events and be required to coordinate all activities through University Licensing.

There are two major types of sponsored events: those completely internal to the University and those co-sponsored by a University entity and an agency external to the University.

1. University Sponsorship: An event which is proposed, developed, conducted and managed completely     by one or more departments, colleges, divisions or organizations, other than auxiliary, which are     considered part of California State University Northridge.

2. University Co-Sponsorship: An event, which is proposed, developed and conducted by CSUN     departments, colleges, divisions or other organizations in conjunction with an organization or agency     outside the University. There may be multiple internal and external organizations involved in the event,     however, there should be a lead internal department identified for the purposes of coordinating with     University Licensing.

B. REQUIREMENTS FOR ALL SPONSORED & CO-SPONSORED EVENTS:

1. All events must have a University sponsor who shall be responsible for oversight of the event, as well as     direct and indirect costs not covered by the fees received, and will ensure the event complies with all     applicable University policies. A list of possible fees for a sponsored event is attached as an appendix to     this document.

2. The event would go through standard approval processes and comply with all applicable University     policies. Approval by a Cabinet Member or Dean would be required per University Licensing Policy.

3. Approval of a sponsored event does not guarantee space. Upon approval, space must be reserved     through the appropriate agencies (Room Reservations, University Licensing or Student Development).

4. Facilities use fees could be waived upon appropriate approvals per University Licensing Policy. (A general     understanding has been that if an event is sponsored solely by the University, there are no facility use     fees.)

5. In addition, the approver must consider the following:

a. Relevance to the teaching, research, and public service missions of the University;

b. Participants of the conference;

c. Expected size and target audience of the sponsored event;

d. Appropriateness of the event to the specific facility;

e. Impact of the event on the campus community, surrounding neighborhoods and general public;

f. Environmental, health and safety concerns;

g. Direct and indirect costs to the institution (see appendix).